This government tender issued by Dakshin Gujarat Vij Company Ltd. (DGVCL) offers an opportunity for experienced electrical contractors to participate in the maintenance of 200KVA & 500KVA distribution transformers in Surat. The project aims to enhance power reliability, reduce transformer failures, and improve power quality across various locations under the Surat Industrial Division. With a project duration of 36 months and an estimated cost of ₹10,00,000, this tender is open to qualified bidders with relevant experience, certifications, and financial stability. The process involves online submission of technical and financial proposals, with evaluations scheduled over three stages. Key deadlines include bid submission by 24th November 2025, technical evaluation on 25th November, and price bid opening on 26th November. Interested bidders must adhere to eligibility criteria, technical specifications, and procedural requirements detailed in the tender documents. This is a strategic opportunity for electrical service providers to collaborate with Gujarat’s power sector for infrastructure improvement and reliable power supply.
Surat Power Sector Tender for Maintenance of 200KVA & 500KVA Transformers
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Categories
11
Scope Of Work
The scope of work includes:
- Preventive maintenance of 200KVA & 500KVA distribution transformers at designated locations.
- Inspection and testing of transformers, including oil testing, insulation checks, and load assessments.
- Replacement of faulty components such as bushings, tap changers, and cooling fans.
- Cleaning and oil filtration to ensure optimal transformer performance.
- Reporting and documentation of maintenance activities and transformer condition.
The process involves:
- Initial site assessment and planning.
- Scheduling maintenance activities as per approved timelines.
- Executing maintenance tasks with qualified personnel.
- Conducting post-maintenance testing and quality checks.
- Submitting completion reports for each transformer.
| Parameter | Specification |
|---|---|
| Transformer Capacity | 200KVA & 500KVA |
| Maintenance Duration | 36 months |
| Location | Various locations in Surat |
| Power Supply Quality | Improved & reliable |
The contractor must ensure compliance with safety standards and adhere to all technical specifications outlined in the tender documents.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Transformer Type | Oil-immersed distribution transformers |
| Capacity | 200KVA and 500KVA |
| Oil Quality | Mineral oil conforming to IS 1866 |
| Insulation Resistance | Minimum 1000 MΩ at 500V DC |
| Cooling Type | ONAN (Oil Natural Air Natural) |
| Testing | As per IS 1824 and IS 2026 standards |
The process involves:
- Conducting oil testing and analysis.
- Inspecting physical and electrical conditions.
- Replacing worn-out parts.
- Ensuring safety and compliance during maintenance.
- Documenting all technical activities for audit and reporting purposes.
Financial Requirements
The estimated project cost is ₹10,00,000, with a bid security (EMD) of ₹7,500. The financial bid should include the percentage rate for maintenance services, submitted via the prescribed online form. Payment terms are aligned with project milestones, with payments released after successful completion of each phase. Bidders must provide a detailed cost breakdown, including labor, materials, and miscellaneous expenses. The bid validity period is 180 days from the bid opening date, ensuring price stability during evaluation. The tender document specifies that all financial proposals must be submitted electronically, adhering to the prescribed format, to ensure transparency and fairness in procurement.
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Eligibility Criteria
- ✓ Must have valid electrical contractor licenses and relevant certifications.
- ✓ Proven experience in transformer maintenance and power distribution projects.
- ✓ Financial stability with minimum annual turnover of ₹15 lakhs in the last 3 years.
- ✓ Submission of tender fee receipt and EMD of ₹7,500 online.
- ✓ Ability to provide technical documentation and sign all tender annexures.
| Qualification | Minimum Requirement |
|---|---|
| Tender Fee | ₹1,180 (online payment) |
| EMD | ₹7,500 (online payment) |
| Experience | At least 3 years in electrical transformer maintenance |
| Certification | Valid electrical contractor license |
| Financials | Annual turnover of ₹15 lakhs for the last 3 years |
Bidders must meet all eligibility criteria to qualify for technical evaluation and award.
Bidding Process
Process Timeline
25-11-2025 10:30
25-11-2025 11:00
26-11-2025 16:00
Required Forms
Preliminary
Tender Fee RTGS/NEFT_Online Form
User Defined Template-Standard
EMD RTGS/NEFT_Online Form
User Defined Template-Standard
Technical
Technical Bid
User Defined Template-Secured
PriceBid
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary
Tender Fee payment receipt Online
RequiredEMD Receipt Online
RequiredStage - Technical
Technical Doc as per asked in tender copy
RequiredParty Sign copy of Tender and All ANNEXURE Fill and upload
RequiredFrequently Asked Questions
What is the eligibility criteria for participating in this tender?
Bidders must possess valid electrical contractor licenses, relevant certifications, and demonstrate experience in transformer maintenance. They should have a minimum annual turnover of ₹15 lakhs over the last three years, submit the tender fee of ₹1,180, and EMD of ₹7,500 online. Technical capability and financial stability are essential for qualification.
How can I submit my bid for this tender?
Bidders need to register on the official portal, download tender documents, and submit all required documents including tender fee, EMD, technical documents, and price bid electronically before the deadline of 24th November 2025 at 6:00 PM. Ensure all documents are correctly uploaded and adhere to the prescribed format.
What are the key dates to remember for this tender?
The tender notice was published on 1st November 2025. The bid submission deadline is 24th November 2025 at 6:00 PM. Technical and preliminary evaluations are scheduled for 25th November 2025, with price bid opening on 26th November 2025 at 4:00 PM. Bidders should plan accordingly to meet these deadlines.
What technical standards are applicable for the transformers?
Transformers must conform to IS 1866 for mineral oil and IS 1824 & IS 2026 for testing standards. Oil quality, insulation resistance, and cooling type should meet specified parameters. Regular testing and documentation are mandatory to ensure compliance and optimal performance.
Who can I contact for support or clarifications?
For support, contact the Surat Industrial Division at [email protected] or call 9879201191. Technical assistance for online bidding can be obtained from (n)Procure Support team at GNFC Ltd., Ahmedabad, via phone at +91-79-40007517 or email [email protected]. Vendor training sessions are held every Saturday.
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Documents 3
U 01 NOTICE AND SCH B .pdf
TENDER_DOCUMENT
U 01 Tender Draft.pdf
TENDER_DOCUMENT
U0 TC main Schedule B .pdf
TENDER_DOCUMENT
U 01 NOTICE AND SCH B .pdf
TENDER_DOCUMENT
U 01 Tender Draft.pdf
TENDER_DOCUMENT
U0 TC main Schedule B .pdf
TENDER_DOCUMENT
