This government tender offers an excellent opportunity for electrical contractors specializing in power distribution infrastructure to participate in the maintenance of 200KVA and 500KVA transformers in Surat. Managed by Dakshin Gujarat Vij Company Ltd., the project aims to reduce transformer failure rates and improve power quality across various locations. The tender emphasizes preventive maintenance, safety compliance, and technical excellence, with a project duration of 36 months and a total estimated cost of INR 12,00,000. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to scheduled deadlines. This initiative supports Gujarat's commitment to reliable power supply and infrastructure development, making it a strategic opportunity for experienced electrical service providers to demonstrate their expertise and contribute to the state's power sector growth.
Government Tender for Maintenance of 200KVA & 500KVA Distribution Transformers in Surat
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Categories
11
Scope Of Work
• Conduct comprehensive preventive maintenance of 200KVA and 500KVA distribution transformers at designated locations.
• Perform routine inspections, cleaning, oil testing, and parts replacement as per technical standards.
• Identify and rectify faults to minimize transformer failure and downtime.
• Ensure compliance with safety and quality standards during all maintenance activities.
• The process involves:
- Site assessment and planning.
- Procurement of necessary spare parts and materials.
- Execution of maintenance activities as per schedule.
- Testing and commissioning of transformers post-maintenance.
- Documentation and reporting of work done.
• Key deliverables include:
| Service Description | Specifications |
|---|---|
| Oil testing | As per IS standards |
| Replacement of worn-out parts | As per manufacturer guidelines |
| Safety compliance | Adherence to safety protocols |
• The contractor must provide all tools, equipment, and personnel required for timely completion.
• Maintenance schedules should align with the guidelines provided in the tender documents.
Technical Specifications
| Parameter | Specification |
|---|---|
| Transformer Capacity | 200KVA & 500KVA |
| Voltage Level | 11kV/433V |
| Oil Quality | As per IS 1866:2000 |
| Insulation Resistance | Minimum 1 Megaohm |
| Testing Standards | IS 2026 & IS 2705 |
| Safety Standards | IEC 60364 & local safety norms |
• Bidders should follow sequential procedures:
- Site inspection and assessment.
- Preparation of maintenance plan.
- Procurement of spare parts.
- Execution of maintenance activities.
- Testing and commissioning.
- Final documentation and reporting.
Financial Requirements
The estimated project cost is INR 12,00,000, with a bid security of INR 20,000. The financial proposal must include detailed cost breakdowns for labor, materials, and miscellaneous expenses. Payment will be made in installments based on milestones achieved:
| Payment Milestone | Percentage | Description |
|---|---|---|
| Upon contract signing | 10% | Initial mobilization |
| After completion of preventive maintenance | 40% | Post-inspection and testing |
| Final payment | 50% | After successful commissioning and submission of reports |
• Bidders must ensure compliance with all financial norms and submit valid documents for verification.
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Eligibility Criteria
✓ Must have valid electrical contractor license and relevant experience in transformer maintenance.
✓ Must submit tender fee payment receipt and EMD receipt online.
✓ Proven track record of successfully completing similar projects within the last 3 years.
✓ Financial stability with minimum annual turnover of INR 40 lakhs.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Experience in transformer maintenance | At least 3 similar projects completed |
| Financial turnover | INR 40 lakhs annually |
| Certification | Valid electrical contractor license |
| EMD | INR 20,000 paid online |
✓ Bidders must submit all required documents for preliminary and technical stages as specified.
Bidding Process
Process Timeline
25-11-2025 10:30
25-11-2025 11:00
26-11-2025 16:00
Required Forms
Preliminary
Tender Fee RTGS/NEFT_Online Form
User Defined Template-Standard
EMD RTGS/NEFT_Online Form
User Defined Template-Standard
Technical
Technical Bid
User Defined Template-Secured
PriceBid
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary
Tender Fee payment receipt Online
RequiredEMD Receipt Online
RequiredStage - Technical
Technical Doc as per asked in tender copy
RequiredParty Sign copy of Tender and All ANNEXURE Fill and upload
RequiredFrequently Asked Questions
What is the scope of the maintenance work covered in this tender?
The tender involves preventive maintenance of 200KVA and 500KVA distribution transformers at various locations in Surat. Key activities include oil testing, parts replacement, cleaning, fault rectification, and testing to ensure reliable power supply and reduced transformer failures. The work aims to enhance transformer longevity and power quality, aligning with Gujarat's power distribution standards.
What are the eligibility criteria for bidders?
Bidders must possess a valid electrical contractor license and demonstrate experience in transformer maintenance projects. They should submit tender fee receipts, EMD receipts, and relevant technical and financial documents. A minimum annual turnover of INR 40 lakhs and successful completion of at least 3 similar projects in the last 3 years are required. All criteria ensure only qualified contractors participate.
How can I participate in this e-tender?
Participation involves registering on the nProcure portal, downloading tender documents, and submitting bids online before the deadline. Bidders must pay the tender fee and EMD electronically. Attending vendor training sessions is recommended for clarity on online procedures. Ensure all technical and financial documents are uploaded correctly to avoid disqualification.
What is the evaluation process for the bids?
Bids are evaluated based on technical competence, cost, and past performance. The process includes preliminary, technical, and price evaluations. Bidders must score at least 70% in technical assessment. The highest-scoring bids, considering experience, technical approach, and pricing, will be shortlisted for award. Transparency is maintained throughout the process.
What are the key dates and deadlines for this tender?
The tender was issued on 01-11-2025. The last date for bid submission is 24-11-2025. The technical evaluation will be completed by 25-11-2025, with price bid opening scheduled for 26-11-2025. Bidders must submit all documents before these deadlines. Late submissions will not be entertained, so timely action is essential.
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Documents 3
U02 NOTICE AND SCHE B .pdf
TENDER_DOCUMENT
U 02 Tender Draft.pdf
TENDER_DOCUMENT
U 02 SCHEDULE B .pdf
TENDER_DOCUMENT
U02 NOTICE AND SCHE B .pdf
TENDER_DOCUMENT
U 02 Tender Draft.pdf
TENDER_DOCUMENT
U 02 SCHEDULE B .pdf
TENDER_DOCUMENT
