Custom Bid for Services - ELECTRICAL MAINT SERVICES BAHADURGARH LPG PLANT
Hindustan Petroleum Corporation Ltd
JHAJJAR, HARYANA
Posted:
1 August 2025
Closed:
25 August 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Bi-annual Contract to Hire Oil Filter Machines (5000 LPH) at Jamnagar Sub-Stations
Progress
Issue25-Sep-2025, 10:30 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
21
TREATMENT OF DRINKING WATER OIL REGENERATION TURBINE OIL DRINKING WATER SYSTEM ELECTRICAL POWER TRANSFORMERS BRANDY HIGH VOLTAGE DISTRIBUTION SYSTEM DIRECT TRANSFORMER TRANSFORMER OIL ELECTRICAL SUBSTATION STATIC CONVERTERS TRANSFORMER SUPPLY PNEUMATIC DRINKING WATER SUPPLY AROMATIC SPIRIT MACHINE POWER TRANSFORMER SUB STATION GINNING OIL
This government tender issued by Gujarat Energy Transmission Corporation Limited (GETCO) offers an exciting opportunity for electrical contractors to secure a bi-annual rate contract for hiring Oil Filter Machines (5000 LPH). The project focuses on power transformer oil filtration at multiple sub-stations in Jamnagar, ensuring power system reliability and safety. The tender emphasizes transparency, technical excellence, and compliance, requiring bidders to meet strict eligibility and documentation criteria. With a project value estimated at approximately 15.69 lakh INR and a duration of 24 months, this is an ideal opportunity for experienced service providers specializing in power equipment maintenance and oil filtration solutions. The process is fully online, promoting efficiency and fairness, and encourages qualified electrical contractors to participate and contribute to Gujarat’s power infrastructure development.
Scope Of Work
The scope of work includes:
- Provision of Oil Filter Machines (5000 LPH) for power transformer oil filtration.
- Operational and maintenance services at various sub-stations under Jamnagar Transmission Circle.
- Scheduled and as-needed filtration services to ensure transformer efficiency.
- Compliance with safety and technical standards specified by GETCO.
The key deliverables are:
- Fully operational oil filtration units at designated sites.
- Regular maintenance reports and operational logs.
- Immediate response to breakdowns or operational issues.
Process steps include:
- Site assessment and setup of filtration units.
- Routine operation as per schedule.
- Monitoring and reporting of filtration performance.
- Emergency repairs and maintenance as required.
Specifications comparison table:
| Parameter | Specification |
|---|---|
| Machine Capacity | 5000 LPH |
| Power Supply | 415V, 3-phase |
| Filtration Type | Oil filtration for power transformers |
| Operating Environment | Sub-station conditions |
The bidder must ensure adherence to all technical standards and safety protocols during execution.
Technical Specifications
The oil filter machines should meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Capacity | 5000 LPH |
| Power Supply | 415V, 3-phase, 50 Hz |
| Filtration Efficiency | Meets IS standards for transformer oil |
| Dimensions | As per manufacturer specifications |
| Safety Features | Emergency stop, overload protection |
| Certification | CE or ISI certification preferred |
Sequential process for bidders:
- Review tender documents and specifications.
- Ensure compliance with eligibility criteria.
- Submit technical bid with all required documents.
- Await technical evaluation and approval.
- Submit financial bid post-technical clearance.
The technical equipment must be robust, reliable, and compliant with local standards, ensuring transformer safety and operational efficiency.
Financial Requirements
The estimated project cost is approximately 15,68,878.44 INR. The financial bid should include:
| Cost Component | Amount (INR) |
|---|---|
| Equipment rental | As per rate quoted |
| Maintenance charges | As per schedule |
| Total estimated cost | 15,68,878.44 |
Payment terms:
- Advance payment upon contract signing.
- Monthly payments based on completed services.
- Final payment after successful completion and acceptance.
Bidders must submit a detailed financial proposal in the prescribed format, ensuring transparency and competitiveness.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
SE-TR JAMNAGAR
Bid Opening Authority
CIRCLE OFFICE COMMITTEE
Address
JAMNAGAR CIRCLE OFFICE GETCO
Contact Details
9925211518
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
TB-82.pdf
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Eligibility Criteria
✓ Must be a GETCO registered contractor of E2 class or above.
✓ Valid electrical contractor’s license.
✓ Proven experience with oil filtration and transformer maintenance.
✓ Submission of experience certificates with work order and completion certificates.
✓ Payment of tender fee and EMD via RTGS/NEFT/online.
✓ Active GST registration with GST number.
✓ Valid PAN Card.
✓ Latest bank solvency certificate covering at least 20% of the bid value.
✓ Details of partners/directors, partnership deed if applicable.
✓ Notarized Power of Attorney, if applicable.
✓ MSME registration (if applicable).
✓ Last three years’ ITR, balance sheets, and profit & loss statements.
✓ PF registration and latest EPF paid challan.
| Financial Qualification Criteria |
| --- | --- |
| Minimum solvency | 20% of estimated bid cost (approx. 3.14 lakh INR) |
| Bid security (EMD) | 20,000 INR |
All documents must be valid, up-to-date, and submitted as per tender guidelines.
Bidding Process
Process Timeline
1. Tech bid
2. Price bid
Required Forms
Tech
tech bid
User Defined Template-Standard
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Percentage Rate
Library-Secured
Required Documents
Stage - Tech bid
1
GETCO registered contractor of E2 class or above
Required 2
Electrical contractor’s license with latest validation
Required 3
Experience Certificate with WO & Work completion certificate as per QR
Required 4
Payment of Tender fee and EMD online RTGS/NEFT only
Required 5
Copy of GST Registration. GST No. must be online active
Required 6
Copy of PAN Card
Required 7
Latest Bank Solvency Certificate of a sum of minimum 20 Percentage of Bid Value
Required 8
Details of partners/ Directors of the Firm/Company. Partnership Deed if applicable. with form G
Required 9
Copy of Notarized Power of Attorney as the case may be
Required 10
Duly attested copy of MSME registration (If applicable)
Required 11
Copy of last three years ITR, balance sheet and profit loss statement along with IT return
Required 12
Copy of PF Registration
Required 13
Copy of latest EPF paid challan
Required 14
Others if any
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender invites qualified electrical contractors to provide bi-annual oil filtration services by hiring Oil Filter Machines (5000 LPH) for power transformers at various sub-stations under Jamnagar Transmission Circle. The goal is to ensure transformer efficiency, safety, and reliable power transmission, supporting Gujarat's state infrastructure.
Who is eligible to bid for this tender?
Eligible bidders must be GETCO registered contractors of E2 class or above, possess valid electrical licenses, demonstrate experience in transformer oil filtration, and meet financial criteria such as minimum solvency of 20% of bid value. All required documents must be submitted online, including GST registration, PAN, ITR, and bank certificates.
What are the key dates and deadlines for this tender?
The bid submission starts on 25-09-2025 at 16:00 and closes on 16-10-2025 at 16:00. The tender documents can be downloaded until the deadline, and technical evaluation will be conducted shortly after bid closure. The final contract award is expected by 30-10-2025. All deadlines are strict, and bidders must complete submissions online via the NPROCURE portal.
What technical specifications must the oil filter machines meet?
The machines should have a capacity of 5000 LPH, operate on 415V, 3-phase power, and meet IS or CE standards. They must include safety features like emergency stops and overload protection. The equipment should be suitable for power transformer oil filtration in sub-station environments, ensuring high efficiency and reliability.
What is the evaluation process for the bids?
Bids will be evaluated based on technical competence (50%), financial bid (30%), and past performance (20%). A minimum technical score of 70% is required for consideration. The process involves technical assessment, financial scoring, and reference checks. Only compliant and qualified bids will proceed to contract award.
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Documents 1
TB-82.pdf
TENDER_DOCUMENT