Open State Governments & UT NPROCURE

Government Tender for Providing and Erecting Passenger Lift at Taluka Idar Sabarkantha

Bid Publish Date

01-Nov-2025, 12:00 pm

Bid End Date

10-Nov-2025, 10:30 am

EMD

₹16,000

Value

₹15,05,101

Location

SABAR KANTHA , GUJARAT

Progress

Issue01-Nov-2025, 12:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers a unique opportunity for qualified electrical contractors to participate in the installation and erection of passenger lifts at judicial quarters in Taluka Idar, Sabarkantha district, Gujarat. The project aims to upgrade judicial infrastructure by installing modern, safe, and efficient lifts that meet all safety and quality standards. The tender is managed by the Electrical Division of Himatnagar under the Roads and Buildings Department, emphasizing transparency and competitive bidding. Bidders must demonstrate proven experience in lift installation and maintenance, possess relevant technical and financial credentials, and comply with all eligibility criteria. The project involves comprehensive installation, testing, and post-installation support over 15 years, with a total estimated cost of Rs. 15,05,101.39. Key deadlines include bid submission by 10-11-2025, with detailed evaluation based on technical competence, experience, and cost. This tender is ideal for reputed firms seeking to contribute to public infrastructure development in Gujarat, ensuring improved public service delivery and safety standards.

Scope Of Work

The scope of work includes:

  • Supplying all necessary materials, equipment, and accessories for passenger lift installation.
  • Erecting and commissioning the lifts at the specified judicial quarters.
  • Ensuring all lifts meet the safety, quality, and performance standards prescribed by the relevant authorities.
  • Providing comprehensive testing, trial runs, and handover to the department.
  • Training departmental staff for lift operation and maintenance.

The process involves:

  1. Site preparation and foundation work.
  2. Delivery and installation of lift components.
  3. Electrical and mechanical connections.
  4. Testing and commissioning.
  5. Final inspection and handover.

Key deliverables include certified installation reports, safety compliance certificates, and operational manuals. The contractor must adhere to the completion timeline specified in the tender documents. All work must comply with applicable Indian standards and Gujarat government regulations. The project also requires post-installation maintenance support for a specified period.

Specification Details
Lift Capacity Minimum 15 passengers
Speed Not less than 1 m/sec
Power Supply 3-phase, 415V, 50Hz
Control Panel Microprocessor-based
Safety Features Emergency alarm, auto-door sensors, overload protection

Technical Specifications

The lifts must conform to:

Parameter Specification
Capacity Minimum 15 persons
Speed ≥ 1 m/sec
Power Supply 3-phase, 415V, 50Hz
Control System Microprocessor-based with safety interlocks
Safety Devices Emergency alarm, overload sensors, auto-door sensors
Testing Certified control panel testing tower in factory

The installation process involves:

  1. Site assessment and foundation work.
  2. Delivery of lift components.
  3. Mechanical and electrical installation.
  4. System testing and safety checks.
  5. Final commissioning and handover.

All technical work must meet Indian Standards (IS) and Gujarat government safety regulations.

Financial Requirements

The estimated project cost is approximately Rs. 15,05,101.39. The financial bid should include:

Cost Component Amount (Rs.)
Lift procurement As per detailed specifications
Installation charges Inclusive of all labor and materials
Maintenance charges For 15 years, as per Annexure-D
Total estimated cost Rs. 15,05,101.39

Payment terms are structured as:

  • 20% advance on contract signing.
  • 40% after installation completion.
  • 40% post final inspection and acceptance.

All payments are subject to submission of valid invoices and compliance certificates.

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License issued by the IMPD Department of Gujarat.
✓ Must possess ISO 9001:2000 certification.
✓ Must have experience in installing at least 15 lifts and maintaining a minimum of 10 lifts annually.
✓ Must provide a bank solvency certificate of at least 20% of the estimated project cost.
✓ Must have a local office or workshop in Gujarat with proof of address.
✓ Must submit valid GST registration and PAN card.
✓ Must have experience in similar lift installation projects, supported by Form-3A and agreement copies.
✓ Must provide a certificate of OEM support for parts for at least 15 years.

Financial & Qualification Requirements Details
Minimum annual turnover Rs. 9,030,700.00 for last 5 financial years
Experience Installation of minimum 15 lifts and maintenance of 10 lifts
Earnest Money Deposit Rs. 16,000 in the form of FDR or bank guarantee
Tender Fee Rs. 900 payable via Demand Draft or Bankers Cheque
Local presence Proof of office/workshop in Gujarat
Certifications ISO 9001:2000, Electrical Contractor License, Lift Maintenance License
Experience proof Form-3A, agreement copies, installation & maintenance records

Bidding Process

Process Timeline

1. Preliminary Stage

10-11-2025 16:02

2. Commercial Stage

10-11-2025 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Annexure - D

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload scan copy of the Tender /Bid fee Rs. 900.00 Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favour of Executive Engineer, Himatnagar Electrical (R&B) Division, Himatnagar payable at Himatnagar.

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Rs. 16000.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of Executive Engineer, Himatnagar Electrical (R&B) Division, Himatnagar payable at Himatnagar.

Required
3

Upload scan copy of the Valid Bank Solvency Certificate of Scheduled bank or nationalized bank for current calander year .i.e.2025 (20 Percentage of the Estimated cost)

Required
4

Upload scan copy of the GST Registration Certificate

Required
5

Upload scan copy of the PAN Card

Required
6

The Bidder must have one office / Workshop / Service Centre in Gujarat. (Copy of documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement etc.)

Required
7

Upload Scan copy that Bidder should have Company ISO 9001: 2000 certificate.

Required
8

Upload Scan copy of Valid Electrical Contractor Licience issued by the IMPD Deptt. Government of Gujarat.

Required
9

Upload Scan copy of Licience that Bidder shall have valid licence for Erection and Maintenance of Lifts issued by the Chief Electrical Inspector from the IMPD Deptt. Government of Gujarat or any other State of India.

Required
10

Upload Scan copy of Certified copy that that Bidder should have one control panel testing tower in their factory.

Required
11

Upload scan copy of Declaration Letter of Bidder As per Annexure-A

Required
12

Bidder must provide the certificate of support for parts from OEM for minimum 15 years.( Lift and EI Works) As per Annexure-B

Required
13

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . (Attach agreement copy with 3A for similar type Work)

Required
14

Bidder must have upload All in Comprehensive Maintenance Charges for 15 Years as per Annexure -D (attached herewith.)

Required
15

Upload scan copy of Undertaking Letter of Bidder (Must be submitted on Rs. 300 Non Judicial pad with authorized (Notary ) signatory) As per Annexure-E

Required
16

Upload Scan copy of Experience of Installation of Lifts ( Minimum 15 Lifts Erection Work completed before date of this tender) As per Annexure-I

Required
17

Upload Scan copy of Experience of Annual Comprehensive Maintenance of lifts as per Annexure-II ( Minimum 10 Lifts maintanance on hand at the date of this tender) As per Annexure-II

Required
18

Bidder should have Annual financial turnover of Rs.9030700.00 & more during the last 5 (five) financial years from current financial year,. The C.A. Audited Certificate of Annual Turnover for the last five financial year to be Submitted. During any one of the last five financial years, ending 31st March 2025 (Certificate of Chartered Accountant or other suitable documents to the satisfaction of Tender inviting Authority).

Required

Frequently Asked Questions

What are the eligibility criteria for participating in this tender?

Bidders must possess a valid Electrical Contractor License issued by the IMPD Department of Gujarat, ISO 9001:2000 certification, experience in installing at least 15 lifts, and maintaining a minimum of 10 lifts annually. They must also provide a bank solvency certificate of at least 20% of the estimated project cost, proof of local office in Gujarat, GST registration, and PAN card. Additionally, experience in similar lift projects, OEM support certificates, and relevant technical certifications are mandatory.

How can I submit my bid for this tender?

Bidders should download the tender documents from the official portal, complete all required forms, and submit their bid along with supporting documents before the deadline of 10-11-2025 at 16:00 hours. Bids must be submitted electronically through the designated e-procurement platform, ensuring all mandatory documents are uploaded as per instructions. Late submissions will be rejected.

What technical specifications are required for the lifts?

The lifts must have a minimum capacity of 15 persons, operate at a speed of at least 1 m/sec, and be powered by a 3-phase, 415V, 50Hz supply. They should feature microprocessor control panels, safety devices such as emergency alarms, overload sensors, and auto-door sensors. All lifts must meet Indian Standards (IS) and Gujarat safety regulations, with factory testing and certification prior to installation.

What is the payment schedule for the project?

Payments will be released in phases: 20% advance upon contract signing, 40% after installation completion, and remaining 40% after final inspection and acceptance. Payments are contingent upon submission of valid invoices, installation certificates, and safety compliance documents, ensuring transparency and accountability.

What documents are required for bid submission?

Required documents include tender fee receipt, earnest money deposit FDR, bank solvency certificate, GST registration, PAN card, proof of local office, ISO 9001:2000 certificate, electrical contractor license, lift maintenance license, factory testing certificate, declaration letter, OEM support certificate, experience certificates (Form-3A), comprehensive maintenance charges, undertaking letter, installation and maintenance experience proofs, and financial turnover certificates. All documents must be valid, clear, and properly attested.

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