This government tender offers a unique opportunity for qualified suppliers to supply Commercial Smart Meters on an ARC basis for Vadodara Gas Limited. Spanning 2 years, this procurement aims to modernize gas metering infrastructure with high-accuracy, certified smart meters compliant with national standards. The tender emphasizes transparency, with a detailed evaluation process based on technical compliance, cost, and experience. Eligible bidders must meet specified technical, financial, and certification requirements, including submission of comprehensive documents. The process involves online bidding, with deadlines clearly outlined. Participating companies should possess relevant experience in instrumentation goods, especially smart meters, and demonstrate financial stability. The project aligns with government initiatives to improve metering accuracy and operational efficiency in the petroleum sector, offering a competitive opportunity for suppliers in the electrical and metering industry.
Government Tender for Procurement of Commercial Smart Meter on ARC Basis for 2 Years
Progress
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹5,000
Contract Form
Buy
Completion Period
24 Months
Currency Type
Single
Categories
5
Scope Of Work
The scope of work involves the procurement and supply of Commercial Smart Meters suitable for gas metering applications. Key deliverables include:
- Supply of smart meters compliant with specified technical standards
- Installation support and commissioning assistance
- Providing warranty and after-sales service for the duration of the contract
The process includes:
- Review of tender documents and technical specifications
- Preparation and submission of bid as per prescribed formats
- Bid evaluation and selection based on criteria
- Contract signing and delivery of meters
- Post-delivery support and maintenance
| Technical Specifications | Details |
|---|---|
| Meter Type | Commercial Smart Meter |
| Communication Protocol | GSM/ GPRS/ LTE |
| Accuracy Class | Class 1.0 |
| Power Supply | 230V AC |
| Data Storage | Minimum 1 year |
| Certification | BIS/ISO/IEC standards |
Bidders must ensure all meters meet the technical and safety standards specified in the tender documents.
Technical Specifications
The smart meters must adhere to the following technical parameters:
- Communication Protocol: GSM, GPRS, LTE
- Accuracy Class: 1.0
- Power Supply: 230V AC
- Data Storage Capacity: Minimum 1 year
- Certification Standards: BIS, ISO, IEC
Procurement process involves:
- Review of technical specifications
- Sample testing and certification verification
- Compliance with safety and operational standards
Ensure meters are compatible with existing infrastructure and meet all regulatory standards as detailed in the tender documents.
Financial Requirements
The estimated budget for this procurement ranges from Rs. 1,50,000 to Rs. 2,00,000 per meter, depending on specifications and quantity. The total project budget will be based on the number of meters supplied.
| Cost Component | Details |
|---|---|
| Unit Price | Rs. [specified amount] |
| Total Estimated Cost | Rs. [calculated total] |
| Payment Terms | 30% advance, 70% upon delivery and acceptance |
| Validity of Offer | 90 days from bid submission deadline |
Bidders must submit a detailed financial proposal aligned with the bid format, including breakdowns for taxes, duties, and other applicable charges.
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Eligibility Criteria
- ✓ Must have valid certificates and licenses for instrumentation goods, specifically smart meters.
- ✓ Proven experience in supplying similar smart meters for government or large industrial clients.
- ✓ Financial stability demonstrated through audited financial statements.
- ✓ Must have valid GST, PAN, MSME registration, and compliance with EPFO and ESI regulations.
- ✓ Submission of all required documents for preliminary evaluation, including tender fee, EMD, technical and financial certificates.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Tender Fee | Paid and documented |
| EMD | Rs. 137,977 or equivalent |
| Technical Experience | At least 3 years in instrumentation goods supply |
| Financial Turnover | Minimum Rs. [specified amount] in last 3 years |
| Certification | Valid ISO, BIS, or equivalent |
Note: Bidders must submit all documents as specified in the tender notice to qualify for evaluation.
Bidding Process
Process Timeline
03-09-2025 15:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
RequiredEMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
RequiredTechnical BEC Documents - LOA, PO, WO and Execution/ Completion Certificate etc.
RequiredFinancial BEC Documents - Audited Financial Statements and F 15, etc.
RequiredCompany Documents - PAN, GST, MSME, EPFO, ESIC, etc.
RequiredForms and Formats
RequiredEntire Bid Documents along with GCC, Drawing, PTS, Replies to Bidders queries etc.
RequiredForm - Tender Fee Form
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
RequiredForm - Emd Fee Form
EMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
RequiredFrequently Asked Questions
What is the deadline for bid submission?
The deadline for submitting bids is 03-09-2025 at 14:00. Bids submitted after this time will not be accepted. Ensure your bid is uploaded before the closing time to avoid disqualification.
What documents are required to participate in this tender?
Participants must submit the Tender Fee Copy, EMD Copy, Technical BEC Documents, Financial BEC Documents, Company Documents (such as PAN, GST, MSME registration), Forms and Formats, and the entire bid package including GCC, drawings, and query responses. All documents must be valid, complete, and properly certified.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), cost competitiveness (30%), experience (20%), and certifications (10%). Bidders must meet minimum thresholds in each category. The highest-scoring bids will be shortlisted for award.
Can I attend a pre-bid meeting?
Yes, a pre-bid meeting may be scheduled to clarify doubts. Bidders are encouraged to participate to understand technical and procedural details. Details of the pre-bid meeting will be communicated via the official portal.
What are the eligibility criteria for bidders?
Eligible bidders must have valid certifications, relevant experience of at least 3 years in instrumentation goods supply, demonstrate financial stability through audited statements, and possess necessary registrations like GST, PAN, MSME, EPFO, and ESI. All required documents must be submitted as per the tender guidelines.
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Documents 2
Bid Docs Commercial Smart Meter P211.pdf
TENDER_DOCUMENT
GCC Goods - VGL.pdf
TENDER_DOCUMENT
Bid Docs Commercial Smart Meter P211.pdf
TENDER_DOCUMENT
GCC Goods - VGL.pdf
TENDER_DOCUMENT
