This government tender issued by Paschim Gujarat Vij Company Limited offers a significant opportunity for electrical equipment suppliers to participate in the procurement of 11 KV Disc Hardware. The project involves the supply of 755,450 sets of high-quality hardware essential for power distribution networks. The tender emphasizes transparency, technical compliance, and timely delivery, making it ideal for manufacturers with proven experience in electrical hardware. Bidders must meet strict eligibility criteria, including registration, certifications, and financial stability. The procurement process includes preliminary, technical, and price bid stages, with evaluation based on technical quality, experience, and cost-effectiveness. The tender aims to strengthen power infrastructure in Gujarat, supporting government initiatives for reliable electricity supply. Interested companies should review detailed specifications, prepare comprehensive proposals, and adhere to deadlines to secure this lucrative government contract.
Government Tender for Purchase of 11 KV Disc Hardware - Electrical Goods Procurement
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
Scope Of Work
The scope of work encompasses the supply of 11 KV Disc Hardware sets as detailed below:
- Supply of 755,450 sets of 11 KV Disc Hardware as per technical specifications.
- Delivery to the designated project sites within the stipulated completion period.
- Ensuring all hardware meets the technical standards specified in the tender documents.
- Providing after-sales support and warranty as per contractual terms.
The process includes:
- Review of tender documents and technical specifications.
- Preparation of bid proposal including technical and financial details.
- Submission of bid within the stipulated deadline.
- Participating in bid opening and evaluation processes.
- Contract award and delivery of hardware.
| Specification | Details |
|---|---|
| Quantity | 755,450 sets |
| Technical Standards | As per attached Technical Specification PDF |
| Delivery Schedule | As per project timeline |
| Warranty Period | As specified in tender documents |
Bidders must ensure compliance with all technical, safety, and quality standards outlined in the tender documentation and submit all required supporting documents for technical and financial evaluation.
Technical Specifications
The technical specifications for the 11 KV Disc Hardware are detailed in the attached PDF document. Key parameters include:
| Parameter | Specification |
|---|---|
| Material | High-grade galvanized steel |
| Voltage Rating | 11 KV |
| Insulation | As per IS standards |
| Mechanical Strength | Conforms to IEC standards |
| Testing | Type test reports from NABL-accredited labs |
The process involves:
- Reviewing detailed technical drawings and specifications.
- Ensuring manufacturing process compliance.
- Conducting type tests and obtaining necessary certifications.
- Sealing and signing all technical documents as per tender instructions.
Bidders must submit notarized test reports and technical compliance certificates along with their bid proposal.
Financial Requirements
The estimated budget for this procurement ranges between INR 70,00,000 and INR 1,00,00,000, depending on the final negotiated quantities and specifications. The financial proposal should include a detailed cost breakdown:
| Cost Component | Details |
|---|---|
| Unit Price | As per bid format |
| Total Cost | Calculated based on quantity |
| Taxes & Duties | As applicable |
| Delivery Charges | Included/excluded as specified |
Payment terms are as follows:
- 30% advance upon contract signing.
- 70% after successful delivery and inspection.
- Payments will be made through bank transfer against invoices.
Bidders must ensure competitive pricing and adherence to financial bid submission guidelines as outlined in the tender documents.
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Eligibility Criteria
- ✓ Must have valid registration as a supplier/vendor with relevant authorities.
- ✓ Must submit proof of payment of tender fee and EMD as specified.
- ✓ Should provide notarized exemption documents if applicable.
- ✓ Must possess GST registration and submit GST certificate.
- ✓ Must submit self-certified copies of factory license, PAN card, and other statutory documents.
- ✓ Experience in supplying electrical hardware of similar scale and standards.
- ✓ Financial stability demonstrated through audited financial statements of last three years.
| Qualification | Requirement |
|---|---|
| Vendor Registration | Valid registration certificate |
| Financial Criteria | Audited accounts for last 3 years |
| Technical Experience | Prior supply of electrical hardware |
| Certification | ISO, BIS, or BEE certificates (if applicable) |
Bidders failing to meet these criteria will be disqualified from the bidding process.
Bidding Process
Process Timeline
11-11-2025 11:00
18-11-2025 11:00
18-12-2025 11:00
Required Forms
Priliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
Annexure-3
User Defined Template-Standard
ANNEXURE - 4
User Defined Template-Standard
ANNEXURE - 5
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8
User Defined Template-Standard
ANNEXURE - 9
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
Terms As Per PGVCL
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Priliminary Stage
Payment of Tender Fee (scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No. or Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee)
RequiredExemption Documents duly notarized (if Applicable)
RequiredSelf-Certified copy of Vendor Registration
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Check
RequiredStage - Technical Bid
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed.
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents.
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duly notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredPAN card of FIRM/COMPANY certified by the Authorized person
RequiredSelf-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.
RequiredSelf-certified of Partnership deed (if applicable)
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
RequiredFrequently Asked Questions
What is the deadline for bid submission?
The bid submission deadline is 10th November 2025 at 18:00 hours. Bidders must upload all required documents and proposals before this time to be considered.
What are the eligibility criteria for bidders?
Bidders must have valid vendor registration, GST registration, and submit necessary documents such as tender fee receipt, EMD proof, factory license, PAN card, and experience certificates. Refer to the eligibility section for detailed requirements.
What technical specifications are required for the hardware?
The hardware must meet the specifications detailed in the attached PDF, including material quality, voltage rating, insulation standards, and passing NABL-accredited type tests. All technical documents must be signed and sealed.
How is the evaluation process conducted?
Evaluation is based on technical compliance (40%), experience (20%), price competitiveness (30%), and delivery schedule (10%). Minimum qualifying marks are 70% for technical evaluation. Final selection depends on combined scores.
How can I contact the procurement authority for queries?
All queries should be directed via email to [email protected]. Contact the Chief Engineer (Material) at Paschim Gujarat Vij Company Limited for assistance. Contact details are provided in the tender notice.
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Documents 4
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Technical Specification for Disc Hardware.pdf
TENDER_DOCUMENT
Drawing of 11 KV Disc Hardware.pdf
TENDER_DOCUMENT
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Technical Specification for Disc Hardware.pdf
TENDER_DOCUMENT
Drawing of 11 KV Disc Hardware.pdf
TENDER_DOCUMENT
