Open State Governments & UT NPROCURE

Government Tender for Repairing & Renovation of Conference Hall at Collector Office, Valsad

Bid Publish Date

30-Oct-2025, 6:00 pm

Bid End Date

07-Nov-2025, 6:00 pm

EMD

₹21,000

Value

₹20,55,350

Location

VALSAD , GUJARAT

Progress

Issue30-Oct-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

1  Months

Currency Type

Single

This government tender offers an exclusive opportunity for civil construction companies to participate in the repairing and renovation of the Conference Hall at the Collector Office in Valsad, Gujarat. Managed by the Roads and Buildings Department, this project aims to upgrade government infrastructure, ensuring a modern, functional, and aesthetically appealing conference space. The tender process is open to experienced contractors with relevant credentials, offering a project estimated at INR 20,55,349.45 with a completion timeline of 1 month. Bidders must adhere to strict eligibility criteria, submit comprehensive documentation, and participate via the online portal. The project emphasizes transparency, quality, and timely delivery, making it an ideal opportunity for firms specializing in civil works, government projects, and infrastructure enhancement in Gujarat. Ensure your bid complies with all specifications and deadlines to secure this valuable government contract.

Scope Of Work

The scope of work includes:

  • Repairing and renovation of the Conference Hall at the Collector Office Building in Valsad.
  • Key deliverables:
    • Structural repairs and reinforcement
    • Interior renovation including walls, ceilings, and flooring
    • Electrical wiring and lighting upgrades
    • Plumbing and water supply improvements
    • Aesthetic enhancements such as painting and furnishing
  • Sequential process:
    1. Site assessment and initial survey
    2. Preparation of detailed renovation plan
    3. Structural repairs and foundation strengthening
    4. Interior and exterior finishing
    5. Electrical and plumbing system upgrades
    6. Final inspection and handover
  • Important requirements:
    • All work must comply with local building codes and safety standards.
    • Use of approved materials as per specifications.
    • Adherence to project timeline of 1 month.
    • Complete project documentation and compliance certificates.
Item Specification
Area Conference Hall, Collector Office, Valsad
Estimated Cost INR 20,55,349.45
Completion Period 1 Month
Bid Security INR 21,000
Tender Fee INR 900

Technical Specifications

The technical specifications include:

Parameter Specification
Construction Material Approved quality cement, steel, and finishing materials
Electrical System LED lighting, wiring conforming to IS standards
Plumbing High-quality pipes, fixtures, and water supply fittings
Structural Repairs Reinforced concrete, steel supports as per structural design
Finishing Weather-resistant paint, acoustic panels

The process involves:

  1. Conducting detailed site survey
  2. Preparing detailed technical drawings
  3. Procuring approved materials
  4. Executing repairs and renovations as per approved plans
  5. Final quality inspection and certification

Financial Requirements

The estimated project cost is INR 20,55,349.45. The bid submission must include a detailed priced bill of quantities and the percentage rate for execution. Payment terms are linked to project milestones:

Payment Milestone Percentage of Total Cost
Upon contract signing 10%
After completion of structural repairs 30%
After interior and electrical work 30%
Final inspection and handover 30%

Bidders must submit a bid security of INR 21,000 along with their proposal. The tender fee of INR 900 is non-refundable. Payments will be processed as per the terms specified in the contract, with clear documentation of work completion at each stage.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration in the appropriate civil construction category.
  • ✓ Must submit the attached copy of tender fee receipt.
  • ✓ Must provide bid security as specified in Section 8, in the prescribed form.
  • ✓ Must possess valid registration of Class (appropriate category) & any applicable special categories.
  • ✓ Must submit PAN Card and GST Registration certificates.
  • ✓ Must provide methodology documents, bankers certificate, undertaking to invest 25% of project amount, affidavits, or other related documents.
  • ✓ Must submit all other documents as specified in the SBD.
Financial & Qualification Requirements Details
Minimum Turnover INR 10,00,000 in last 3 years
Experience At least 2 similar projects completed in the last 5 years
Bid Security INR 21,000 (refundable post tender evaluation)
Tender Fee INR 900 (non-refundable)

Note: All documents must be valid, legible, and submitted in the prescribed format.

Bidding Process

Process Timeline

1. Technical Bid

07-11-2025 18:08

2. Financial Bid

07-11-2025 18:10

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Registration Class Details.

User Defined Template-Standard

Required

Proposed sub-contract and firms involved

User Defined Template-Standard

Financial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Attached Copy of Tender Fee

Required
2

Attached Copy of Bid Security in the form specified in Section 8

Required
3

Attached Copy of Registration of Class (Appropriate Category) & Special Category (if any)

Required
4

Attached Copy of Pan Card & GST Registration

Required
5

Attached Documents of Methodology/ Bankers Certificate / Undertaking to invest 25 percent Amount/Affidavit/other necessary SBD Related Document

Required
6

Attached Copy of all other required documents as per SBD

Required

Stage - Financial Bid

1

Attached Copy of Form of Bid as specified in Section 6

Required
2

Attached Copy of Priced Bill of Quantities for items specified in Section 7

Required

Frequently Asked Questions

What is the deadline for bid submission?

The bid submission deadline is 07-11-2025 at 18:00. Bidders must upload all required documents and submit their bids before this time to be considered.

What documents are required for technical bid submission?

The technical bid must include:

  • Tender fee receipt
  • Bid security in the specified form
  • Registration certificates for the appropriate category
  • PAN Card and GST Registration
  • Methodology, bankers certificate, and related documents
  • All other documents as per the SBD, properly signed and uploaded.
Is physical submission of bids accepted?

No, all bids must be submitted electronically through the official online portal. Physical bids are not accepted under any circumstances.

What is the estimated project cost?

The estimated cost for the renovation of the Conference Hall is approximately INR 20,55,349.45. Bidders should prepare their proposals accordingly, including detailed cost breakdowns.

How will the evaluation process be conducted?

Bids will be evaluated based on technical competence, experience, financial proposals, and compliance with documentation requirements. The evaluation committee will score each bid, and the highest-scoring eligible bidder will be awarded the contract.