Open State Governments & UT NPROCURE

Government Tender for Supply of Eye Equipment and Instruments for Ophthalmology Department

Posted

28 Oct 2025, 05:00 am

Deadline

17 Nov 2025, 12:30 pm

EMD

₹72,000

Value

₹72,00,000

Location

SURAT , GUJARAT

Progress

Issue28 Oct 2025, 05:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,832

Contract Form

Works

Completion Period

30  Days

Currency Type

Single

This government tender offers an excellent opportunity for suppliers and manufacturers to supply high-quality ophthalmology equipment and instruments to Surat's Urban Community Health Centers. Managed by Surat Municipal Corporation, this procurement aims to enhance eye care services through the supply, installation, and commissioning of certified ophthalmic devices. The tender emphasizes strict eligibility criteria, quality standards such as ISO and FDA, and timely delivery within 30 days. With a total estimated value of ₹72,00,000, it invites experienced bidders in the healthcare equipment sector to participate in a transparent and competitive process. The tender includes detailed technical specifications, financial requirements, and evaluation criteria designed to ensure the procurement of reliable, certified equipment that meets public health standards. Bidders are encouraged to review the official documents, participate in free training sessions, and submit comprehensive bids to contribute to Gujarat's healthcare infrastructure development.

Scope Of Work

The scope of work includes the supply, installation, and commissioning of ophthalmology equipment and instruments at designated government health facilities in Surat. Key deliverables include:

  • Supply of high-quality ophthalmic devices conforming to specified standards.
  • Installation and setup at the specified locations.
  • Providing comprehensive training to hospital staff.
  • Ensuring compliance with all technical and safety standards.

The process involves:

  1. Preparation and submission of technical and financial bids.
  2. Evaluation and shortlisting based on eligibility and technical criteria.
  3. Contract award to the successful bidder.
  4. Supply, installation, and commissioning within 30 days of contract signing.
  5. Post-installation support and warranty services.
Equipment/Instrument Specifications Quantity
Ophthalmic Surgical Microscope Magnification, illumination standards 2
Autorefractors Digital, auto-calibration 3
Phoropters Multiple lens options, digital display 4
Slit Lamps Adjustable, high-resolution 5

Bidders must ensure all equipment are certified and meet international quality standards. Delivery timelines, installation procedures, and after-sales support are critical components of the scope.

Technical Specifications

All equipment must adhere to the following technical parameters:

Equipment Technical Requirements
Ophthalmic Microscope Magnification range 10x-40x, LED illumination
Autorefractor Digital display, auto-calibration, compatible with existing systems
Phoropter Digital, multiple lens options, ergonomic design
Slit Lamp High-resolution optics, adjustable height and focus

The supply process involves:

  • Confirming technical specifications match tender requirements.
  • Ensuring all equipment are certified and compliant.
  • Packaging and labeling as per standards.
  • Delivery to specified locations within the stipulated timeline.
  • Installation and testing before handover.

Financial Requirements

The estimated total budget for this procurement is approximately ₹72,00,000. The financial breakdown includes:

Item Estimated Cost
Ophthalmic Equipment ₹50,00,000
Accessories & Spare Parts ₹10,00,000
Installation & Training ₹7,00,000
Contingency & Miscellaneous ₹5,00,000

Bidders must submit a detailed financial proposal, including item-wise costs and applicable taxes. Payment terms are typically 30% advance, 50% upon delivery, and 20% after successful installation and acceptance. All payments will be subject to compliance with contractual terms and verification of delivered goods.

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Eligibility Criteria

  • ✓ Must have valid PAN, GST registration, and firm registration.
  • ✓ Must submit Income Tax Returns for the last three years.
  • ✓ Must provide Quality Certificates (ISO, CE, US FDA) valid at the time of submission.
  • ✓ Must have relevant experience with at least 3 similar supply projects in the last 5 years.
  • ✓ Must submit Bank Solvency Certificate equal to 20% of the quoted tender amount.
  • ✓ Must provide a Turnover Certificate from a Chartered Accountant for the last three financial years.
  • ✓ Must include Partnership Deed / Memorandum of Articles / Firm Registration.
  • ✓ Must submit Manufacturer’s product and service assurance letter valid for minimum 10 years.
Financial Criteria Minimum Requirement
Turnover (last 3 years) ₹2,00,00,000
Bank Solvency ₹14,40,000

All documents must be valid, properly signed, and submitted before the deadline to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage
2. Technical Details

18-11-2025 10:10

3. Commercial Stage

Required Forms

Preliminary

SMC etender 100 per EMD and Tender fee

User Defined Template-Standard

Required

Technical

SMC MCH TECHNICAL BID OF OPTHALMOLOGY DEPARTMENT TB

User Defined Template-Standard

Required

Commercial

SMC MCH OPTHALMOLOGY DEPARTMENT PB

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of PAN Card

Required
2

Copy of GST Registration

Required
3

Copy of Registration of Firm

Required
4

Copy of Income Tax Returns of last three years

Required
5

Copy of Profession Tax

Required
6

Details of Tender Fee, Earnest Money Deposit Amount, Bankers Cheque / DD / Pay Order Number, Date & Bank

Required
7

Catalogue of quoted Equipments/Instruments

Required
8

Copy of Quality Certificate with validity period like ISO/CE/US FDA etc.

Required
9

Copy of Authority letter (for both dealership & service provider)

Required
10

Details of Nearest Authorized Service Centre

Required
11

Details regarding number of Installations/ users/ customers of equipments/ Instruments in Gujarat State

Required
12

Name and address of authorized consumable/reagent Msuppliers along with manufacturer names, telephone numbers which are compatible with your equipments.

Required
13

Partnership deed / Memorandum of Articles / Registration of firm etc

Required
14

Whether page number is given on each page of tender?

Required
15

Bank solvency certificate of nationalized/ scheduled bank (20 Percent of the quoted amount of tender) for current financial year

Required
16

Turn over certificate of CA for last three years.

Required
17

Back-Up Authority Certificate (Annexure-A)

Required
18

Declaration(on Notarised non-judicial stamp paper of Rs. 300/-) (Annexure-B)

Required
19

Authorization Form (Annexure-C)

Required
20

Manufacturer s product and service assurance letter for minimum 10 years from the date of purchase

Required
21

Tender Copy with Sign & Stamp

Required
22

Manufacturer Detail s (Name, Address, E-mail ID & 2 Contact Number)

Required
23

Supplier Details (Name, Address, E-mail ID & 2 Contact Number)

Required
24

Details of supply equipments/Instrument at Government/Semi Government (If not suppy in Government/Semi Government then only mention the list of Private/Other institute in which suppied), Their year of supply & thair rate of supply & Copies of their last 3 Years Work Orders.

Required

Frequently Asked Questions

What is the deadline for bid submission?

The bid submission deadline is 17th November 2025 at 6:00 PM. Bidders must upload all required documents and bids before this time to be considered.

What are the eligibility requirements for bidders?

Bidders must provide valid PAN, GST registration, firm registration, Income Tax Returns for the last three years, Quality Certificates (ISO/CE/US FDA), and meet experience and financial criteria as specified. All documents must be current and properly signed.

How can I participate in the online bidding process?

Bidders need to procure a valid Digital Certificate (Class-III) from a licensed Certifying Authority. They can then register on the nProcure portal, attend free training sessions, and submit bids electronically before the deadline. Support is available at (n)Code Solutions.

What technical standards must the supplied equipment meet?

All equipment must conform to ISO, CE, or US FDA standards. Specifications include features like high-resolution optics, auto-calibration, and digital displays. Equipment must be certified and tested before installation.

What is the payment schedule for successful bidders?

Payments will typically be made as 30% advance, 50% upon delivery, and 20% after successful installation and acceptance. Payments are subject to compliance with contractual and quality standards.