This government tender offers a significant opportunity for IT suppliers to provide a high-performance Document Scanner Flatbed with ADF to Vadodara Mahanagar Seva Sadan. The project involves the supply, installation, and commissioning of advanced scanning equipment to improve document digitization and management within the public sector. Bidders must meet strict eligibility criteria, including proven experience and technical standards, ensuring quality and reliability. The tender process emphasizes transparency, competitive pricing, and timely delivery, with a total estimated value of approximately 43.75 lakh INR. The opportunity is ideal for vendors specializing in government IT infrastructure projects, offering a chance to contribute to public sector digitization initiatives. The tender details, including technical specifications, eligibility requirements, and submission procedures, are available on the official portal. Interested bidders are encouraged to participate early and leverage the free training sessions organized for online bidding support.
Government Tender for Supply & Installation of Document Scanner Flatbed with ADF in Vadodara
Progress
Tender Type
Open
Sector
Information Technology and Communication
Tender Fee
₹4,000
Contract Form
Works
Completion Period
35 Days
Currency Type
Single
Categories
4
Scope Of Work
The scope of work includes:
- Supplying a high-quality Document Scanner Flatbed with ADF capable of handling large volumes of documents.
- Ensuring the scanner meets the following technical specifications:
| Specification | Requirement |
|---|---|
| Model | Flatbed with ADF |
| Scanning Speed | Minimum 30 pages per minute |
| Resolution | 600 dpi |
| Connectivity | USB 3.0 or higher |
| Compatibility | Windows and Linux operating systems |
| Power Supply | 100-240V AC |
- Installing the scanner at the designated Vadodara location.
- Providing comprehensive training to the designated staff.
- Ensuring the scanner is fully operational and tested before handover.
- Providing warranty and post-installation support for a minimum of 12 months.
The process involves:
- Submission of technical and financial proposals.
- Evaluation and shortlisting of bidders.
- Site inspection and final approval.
- Delivery, installation, and commissioning.
- Training and handover.
- Post-installation support and warranty services.
Technical Specifications
The scanner must adhere to the following technical parameters:
- Scanning Speed: Minimum 30 pages per minute
- Resolution: 600 dpi for high-quality digitization
- Connectivity: USB 3.0 or higher, compatible with Windows and Linux
- Compatibility: Support for major operating systems including Windows 10/11 and Linux distributions
- Power Supply: 100-240V AC, 50/60Hz
- Additional Features: Duplex scanning, automatic document feeder with a minimum capacity of 50 pages, OCR capability for searchable PDFs
Technical procedures include:
- Testing the scanner for speed and resolution
- Verifying compatibility with existing IT infrastructure
- Conducting quality assurance checks before installation
Financial Requirements
The estimated project cost is approximately 43,75,000 INR, which includes the supply, installation, and commissioning of the scanner. The bid security deposit (EMD) is 87,500 INR, payable through demand draft or bank guarantee. Payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| 1st Installment | 30% upon delivery and installation |
| 2nd Installment | 50% after successful testing and commissioning |
| Final Payment | 20% after warranty period and acceptance |
Bidders must submit a detailed financial proposal with itemized costs, including taxes, transportation, and installation charges. All costs should be inclusive of applicable taxes and duties.
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Eligibility Criteria
✓ Must have valid GST registration and relevant trade licenses.
✓ Proven experience in supplying and installing document scanners or similar IT equipment for government projects.
✓ Demonstrated financial stability with annual turnover not less than 50 lakh INR in the last 3 years.
✓ Must possess ISO certification or equivalent quality standards.
✓ Bidders should have successfully completed at least 2 similar projects in the past 5 years.
| Financial Qualification | Requirement |
|---|---|
| Minimum average annual turnover | 50 lakh INR |
| Past project value | Minimum 20 lakh INR |
| Valid certifications | ISO 9001 or equivalent |
Important: Bidders must submit all required documents as proof of eligibility along with their bid.
Bidding Process
Process Timeline
14-07-2025 16:01
14-07-2025 16:05
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
What is the scope of this government tender?
This tender involves the supply, installation, and commissioning of a Document Scanner Flatbed with Automatic Document Feeder (ADF) in Vadodara. The selected vendor must provide a high-speed, high-resolution scanner compatible with Windows and Linux, along with training, warranty, and post-installation support. The project aims to enhance document digitization capabilities for Vadodara Mahanagar Seva Sadan, ensuring efficient document management in the public sector.
What are the key eligibility criteria for bidders?
Bidders must have valid GST registration, proven experience in supplying similar IT equipment to government agencies, and an annual turnover of at least 50 lakh INR in the last three years. They should hold ISO 9001 certification or equivalent and have completed at least two comparable projects in the past five years. All proof of eligibility must be submitted along with the bid to qualify for evaluation.
How can I participate in the bidding process?
Interested vendors should download the tender documents from the official e-Procurement portal, pay the tender fee of 4,000 INR, and submit their technical and financial bids online before the deadline of 14th July 2025, 4:00 PM. Bids will be opened immediately after the deadline, and evaluation will follow based on technical compliance and cost. Support and training are available for new bidders through organized sessions.
What are the technical specifications required for the scanner?
The scanner must have a minimum speed of 30 pages per minute, a resolution of 600 dpi, USB 3.0 connectivity, support for Windows and Linux, duplex scanning, and an automatic document feeder with at least 50 pages capacity. OCR capability for searchable PDFs is also required. These specifications ensure high-quality, efficient digitization suitable for government documentation needs.
What is the timeline for the tender process?
The tender documents are available from 30th June 2025. The last date for bid submission is 14th July 2025 at 4:00 PM, with bid opening scheduled immediately afterward. The evaluation will be completed by 15th July 2025, and the contract will be awarded by 16th July 2025. Bidders are advised to adhere strictly to these deadlines to ensure participation.
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Documents 2
Press 317.pdf
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Tender 317.pdf
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Press 317.pdf
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Tender 317.pdf
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