Open State Governments & UT NPROCURE

Government Tender for Supply, Installation, Testing & Commissioning of Projector and Desktop in Ahmedabad

Posted

30 Oct 2025, 12:45 pm

Deadline

28 Nov 2025, 06:00 pm

EMD

₹13,800

Location

AHMADABAD , GUJARAT

Progress

Issue30 Oct 2025, 12:45 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,770

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers a unique opportunity for vendors to supply, install, test, and commission projectors and desktops for IITRAM in Ahmedabad. The project aims to upgrade educational infrastructure with modern audiovisual and computing solutions, supporting digital learning initiatives. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and valid digital signatures. The tender process involves online submission through the nProcure portal, with evaluation based on technical compliance, price, and experience. The project promises significant exposure and collaboration with a reputed government institute, with a total estimated value ranging from ₹10 lakh to ₹15 lakh. Key deadlines include bid submission by 28th November 2025, with evaluation scheduled for early December. This opportunity is ideal for suppliers specializing in AV and IT hardware, committed to quality and timely delivery, seeking to contribute to Gujarat's educational development.

Scope Of Work

The scope of work includes:

  • Procurement of projectors and desktops as per specified technical specifications.
  • Installation of all equipment at designated locations within IITRAM premises.
  • Testing of installed equipment to ensure proper functioning.
  • Commissioning of the equipment for operational use.
  • Providing comprehensive training and documentation to IITRAM staff.

Key deliverables:

  • Supply of high-resolution projectors and desktops.
  • Complete installation and setup.
  • Functional testing and quality assurance.
  • Final commissioning and handover.

Sequential process:

  1. Receive and review technical specifications and tender documents.
  2. Submit bid along with required documents before the deadline.
  3. Participate in technical evaluation on 3rd December 2025.
  4. Await financial evaluation and award notification.
  5. Complete supply, installation, testing, and commissioning as per schedule.
  6. Provide training and support post-installation.
Equipment Type Specifications
Projector Full HD, 3000 lumens, HDMI & VGA ports
Desktop Intel Core i5, 8GB RAM, 1TB HDD, Windows 11

Important requirements:

  • All equipment must be new and under warranty.
  • Installation must comply with safety and technical standards.
  • Bidders must provide proof of technical capability and previous experience.

Technical Specifications

Equipment Specification
Projector Full HD resolution, 3000 lumens brightness, HDMI & VGA inputs
Desktop Intel Core i5, 8GB RAM, 1TB HDD, Windows 11, 3-year warranty

Sequential steps for technical compliance:

  1. Review detailed specifications in tender documents.
  2. Submit technical documents and product datasheets.
  3. Attend technical evaluation on 3rd December 2025.
  4. Await approval for installation.
  5. Proceed with procurement and installation as per approved specifications.

Financial Requirements

The estimated budget for this project ranges from ₹10 lakh to ₹15 lakh, covering procurement, installation, and commissioning of projectors and desktops. The financial bid should include a detailed cost breakdown:

Cost Component Amount (INR)
Equipment Cost To be quoted
Installation & Testing To be quoted
Warranty & Support Included

Payment terms:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • Remaining 20% after successful testing and commissioning.
  • Payments will be made through electronic transfer upon submission of valid invoices and completion certificates.

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Eligibility Criteria

✓ Must have valid GST registration and PAN.
✓ Proven experience in supplying and installing audiovisual and IT equipment for government or reputed institutions.
✓ Financial stability with average annual turnover of at least ₹50 lakh in the last 3 years.
✓ Must possess valid digital signature certificate (Class-III) for e-bidding.
✓ Submit EMD of ₹13,800 along with bid documents.

Qualification Criteria Details
Experience Minimum 3 years in similar projects
Financial Capacity Turnover of at least ₹50 lakh annually
Certification Valid GST, PAN, and digital signature
Past Projects At least 2 government or reputed private sector projects

Critical points:

  • Bidders must meet all eligibility criteria to qualify for technical evaluation.
  • Non-compliance with eligibility conditions will lead to disqualification.

Bidding Process

Process Timeline

1. Technical Stage

03-12-2025 11:30

2. Financial Stage

03-12-2025 11:35

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical Submission

User Defined Template-Standard

Required

Financial

Financial Bid-2025/33

User Defined Template-Secured

Required

Required Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Form - Technical Submission

1

Scan copy of required tender documents as per e-tender

Required

Frequently Asked Questions

What is the deadline for bid submission?

The bid submission deadline is 28th November 2025 at 6:00 PM. Bidders must upload all required documents before this time to be considered.

What are the eligibility criteria for bidders?

Bidders must have valid GST registration, proven experience in similar projects, a minimum annual turnover of ₹50 lakh, and valid digital signatures. They must also submit EMD of ₹13,800 along with their bid.

How can I participate in the e-tendering process?

Register on the nProcure portal, procure a valid digital signature, attend the free vendor training sessions, and submit all technical and financial documents online before the deadline. Support is available from the nProcure support team.

What technical specifications are required for the projectors and desktops?

Projectors should be Full HD, 3000 lumens, with HDMI and VGA ports. Desktops must feature an Intel Core i5 processor, 8GB RAM, 1TB HDD, Windows 11, and come with a 3-year warranty. Detailed specifications are available in the tender documents.

What is the evaluation process for the bids?

Bids are evaluated in two stages: Technical evaluation on 3rd December 2025, followed by financial evaluation. The committee scores based on compliance, price, experience, and support offerings, with minimum thresholds for qualification.