Government Tender for Supply of Laptops & MacBooks - UGVCL Mehsana
Deadline
27 Oct 2025
Location
MEHSANA, GUJARAT
This government tender invites qualified vendors to supply high-quality laptops and MacBooks to Uttar Gujarat Vij Company Limited (UGVCL) in Mehsana, Gujarat. The procurement aims to enhance the company's IT infrastructure with modern computing devices. The tender is open to vendors with proven experience in supplying electronics equipment, specifically laptops and MacBooks, meeting specified technical and quality standards. The procurement process involves multiple stages, including preliminary, technical, and commercial evaluations, ensuring transparency and fairness. The tender details include submission deadlines, required documentation, and evaluation criteria, providing a comprehensive framework for interested bidders. The project supports UGVCL's goal to modernize its operations and improve service delivery in the power sector. The estimated value of this procurement ranges from a minimum of [insert minimum value] to a maximum of [insert maximum value] in Indian Rupees (INR). Bidders are encouraged to review all tender documents, including technical specifications and commercial terms, to prepare competitive offers.
Tender Key Details
Tender Fee
₹590
Completion
As per tender Document Attached
Bid Validity
120 Days
Contract Type
Supply
Address
UGVCL-Regd.& Corporate Office :Visnagar Road : Mehsana : 384001 (North Gujarat )
Tender Overview
Purchase of Laptop & MacBook
Important Timeline
Start: 30-09-2025 18:00:00
End: 27 Oct 2025
Doc End: 27-10-2025 18:00:00
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Additional Information
Purchase of Laptop & MacBook
Item Category
Electronics Equipment
Eligibility Criteria
✓ Must have valid vendor registration with UGVCL or applicable government authorities.
✓ Should possess necessary certifications such as BIS License, ISO Certification, and GST Registration.
✓ Must have a proven track record of supplying similar electronics equipment, with at least 3 years of experience.
✓ Should submit all required documents including:
| Document | Requirement |
|---|---|
| Tender Fee Receipt | Paid through RTGS/NEFT or cash (up to Rs. 10,000) |
| EMD Deposit | Valid Bank Guarantee or DD |
| Vendor Registration Certificate | Valid and notarized |
| Udyam Registration | Valid certificate |
| GST Registration | Valid certificate |
| Past Orders | List of executed orders |
Critical points:
- Bidders must comply with all eligibility conditions to participate.
- Non-compliance with any criterion may lead to disqualification.
Organization Details
Authority
Officer Inviting
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening
Chief Engineer (P&P), UGVCL Mehsana
Documents & Downloads
Annexure -A Technical Specifications 14 Inch Laptop.pdf
TENDER_DOCUMENT
Annexure -B Technical Specifications MacBook Air.pdf
TENDER_DOCUMENT
Authorize Representative Annexure.pdf
TENDER_DOCUMENT
BANK LIst for BG SD AND EMD.pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
New EMD Format 2021.pdf
TENDER_DOCUMENT
UGVCL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
Agreement Form.pdf
TENDER_DOCUMENT
1372 SCHEDULE - A -Laptop.pdf
TENDER_DOCUMENT
Undertaking.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
28-10-2025 11:00
29-10-2025 11:00
30-10-2025 11:00
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
RequiredPayment Copy if paid Tender Fee/EMD through RTGS/NEFT
RequiredScan Copy of receipt in cash for cash payment (Up to RS.10000)
RequiredScanned copy of DD/Bank Guarantee for EMD
RequiredNotarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
RequiredNotarized Copy of Udyam Registration Certificate
RequiredCopy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
RequiredVendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
RequiredList of Order Executed if any
RequiredNotarized Copy of GST registration Certificate
RequiredAny Other Document ( If Required)
Stage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification/Drawing
RequiredCopy of Audited Account of Last three years
RequiredList of Testing Facility on Company Letter Head
RequiredList of Machinery on Company Letter Head
RequiredList Of Partners/Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
RequiredBIS License Notarized Copy
RequiredCopy of PAN Card
RequiredNotarized copy of valid Factory License
RequiredValid ISO Certificate
RequiredDuly Signed and Seal Copy of Schedule A
RequiredDuly Signed and Seal Copy of Authorize Person Undertaking
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate-M as per format in Schedule-A
RequiredUndertaking e-invoice as per Annexure-A of Schedule-A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment (if any)
RequiredOrder copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
RequiredUndertaking Regarding Stop Deal/ Black List
RequiredDetails regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
RequiredAny Other Document (If required)
“Important instruction ” duly signed and sealed
RequiredAnnexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
Required
Frequently Asked Questions
Terms & Conditions
General Terms & Conditions
General Terms and Conditions(1) Bidders can download the tender document free of cost from the website.(2) Bidders have to submit Technical bid as well as Price bid in Electronic format only on nprocure website till the Last Date & time for submission.(3) Offers in physical form will not be accepted in any case.(4) Free vendor training camp will be organized every Saturday between 4.00 to 5.00 P.M. at (n)code solutions-A Division of GNFC Ltd., Bidders are requested to take benefit of the same.Bidders who wish to participate in online tenders will have to procure / should have legally valid Digital Certificate as per Information Technology Act-2000 (Class-III) using which they can sign their electronic bids. Bidders can procure the same from any of the license certifying Authority of India or can contract (n)code solutions- A division of GNFC Ltd, who are licensed Certifying Authority by Govt. of India.In case bidders need any clarifications or if training required to participate in online tenders, they can contact (n)Procure Support team:-(n)code Solutions-IT division of GNFC Ltd.,(n)Procure Cell501, GNFC Infotower, S.G. Road,Bodakdev, Ahmedabad – 380054 (Gujarat)+Contact DetailsPhone+91-79-40007517, 40007514, 40007515.E-mail : [email protected] FREE NUMBER: 73590 21663Other Terms & Conditions as per detailed tender documents
