Open Power and Energy NPROCURE

Gujarat GETCO Tender for Bi-Annual Housekeeping & Cleaning at 220 KV Vartej Substation

Posted

29 Oct 2025, 11:30 am

Deadline

20 Nov 2025, 10:30 am

EMD

₹7,500

Value

₹7,04,599

Location

AMRELI , GUJARAT

Progress

Issue29 Oct 2025, 11:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹590

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Gujarat Energy Transmission Corporation Limited (GETCO) has issued an open tender for bi-annual housekeeping, cleaning, grass cutting, and weed control at the 220 KV Vartej Substation in Amreli. This essential maintenance contract aims to ensure the safety, cleanliness, and operational efficiency of the power substation, which plays a vital role in Gujarat's power transmission network. The project duration is 24 months, with detailed eligibility criteria, technical specifications, and submission procedures outlined for qualified electrical and civil maintenance firms. Bidders must meet strict document submission requirements, including licenses, GST, bank solvency, and experience certificates. The tender process emphasizes transparency, technical competence, and value for money. Interested companies are encouraged to participate and benefit from vendor training sessions. This opportunity is ideal for experienced contractors seeking to contribute to the power infrastructure sector in Gujarat, ensuring reliable electricity supply and infrastructure maintenance.

Scope Of Work

The scope of work includes:

  • Bi-annual housekeeping and cleaning of the control room building, office, store, and switchyard area.
  • Grass cutting and removal in the switchyard.
  • Anti-weed treatment to prevent weed growth in the switchyard.

The process involves:

  1. Initial site inspection and assessment.
  2. Preparation of cleaning and maintenance plan.
  3. Execution of cleaning, grass cutting, and weed treatment as per schedule.
  4. Regular monitoring and reporting of work progress.
  5. Final inspection and approval by GETCO officials.

Key deliverables include:

Item Description
Housekeeping Cleaning of control room, offices, and stores
Grass Cutting Removal of grass in switchyard
Weed Control Application of anti-weed treatment

The work must be completed in accordance with safety standards and technical specifications provided in the tender document.

Technical Specifications

The technical specifications require bidders to demonstrate compliance with safety, quality, and environmental standards. The work involves electrical and civil maintenance in a high-voltage substation environment. The materials and equipment used must meet IS standards and be approved by relevant authorities. The process includes sequential steps:

  • Site assessment and planning
  • Procurement of approved materials
  • Execution of cleaning, grass cutting, and weed treatment
  • Adherence to safety protocols
  • Final inspection and certification
Parameter Specification
Work duration 24 months
Power system 220 KV substation
Area Control room, office, store, switchyard
Grass cutting height As per safety norms
Weed treatment Approved anti-weed chemicals

All work must be completed as per the technical standards specified in the tender documents.

Financial Requirements

The estimated project cost is approximately Rs. 7,04,598.65. The financial breakdown includes:

Cost Component Amount (INR)
Bid Value Rs. 7,04,598.65
EMD Rs. 7,500
Payment Terms 100% after completion and certification

Bidders must submit a bank guarantee or solvency certificate of at least 20% of the bid value. Payments will be made in installments based on work milestones, with final payment after successful completion and approval. All financial transactions should adhere to the terms specified in the tender document.

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Eligibility Criteria

  • ✓ Must have valid registration with relevant government authorities (GETCO/State/Central Government, Railways, Semi-Gov).
  • ✓ Must possess valid electrical and civil licenses, including electrical contractor licenses.
  • ✓ Must have GST registration with active GST number.
  • ✓ Must provide a minimum bank solvency of 20% of the bid value.
  • ✓ Must submit last three years’ ITR, balance sheet, and profit & loss statements.
  • ✓ Must have valid PF and EPF registration and latest challans.
  • ✓ Must submit experience certificates and work orders for relevant projects.
  • ✓ MSME registration (if applicable) should be valid.
  • ✓ Must provide notarized power of attorney if applicable.
  • ✓ Must submit all documents as per the detailed checklist in the tender.
Financial Criteria Details
Minimum Solvency 20% of bid value
Bid Value Approx. Rs. 7,04,598.65
EMD Rs. 7,500

Note: All documents must be properly attested, valid, and submitted within the specified deadlines.

Bidding Process

Process Timeline

1. Preliminary Stage

20-11-2025 16:30

2. Commercial Stage

20-11-2025 17:00

Required Forms

Preliminary

Tender fee and EMD form AMRELI

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach detail of Tender Fee payment . Scan copy of RTGS /NEFT/Online payment Receipt.

Required
2

Attach detail of EMD payment . Scan copy of RTGS /NEFT/Online payment Receipt

Required
3

Attach scan copy of registration with latest validation in E2 or above class with GETCO/State Government. /Central Government /Railw ay/Semi Gov.

Required
4

Attach scan copy of Certificate valid Electrical Contract License for electrical agency and civil/other agency have provide the electrical s upervisor must have minimum qualification of Diploma Electrical/IT Technician/2nd class wireman/ wireman.

Required
5

Attach scan copy of GST Registration. GST No. must be online active

Required
6

Attach scan copy of PAN Card

Required
7

Attach scan copy of Latest Bank Solvency Certificate of a sum of minimum 20 percent of Bid Value.

Required
8

Attach scan copy of last three years’ ITR, balance sheet and profit loss statement

Required
9

Attach scan copy of PF Registration certificate.

Required
10

Attach scan copy of latest EPF paid challan.

Required
11

Attach Scan copy of Integrity pact as per given in tender

Required
12

Attach Scan copy of Annexure-I,II and III as per given in tender

Required
13

Attach Scan copy Annexure -14 as per given in tender

Required
14

Attach Scan copy Schedule 1 ( submit on firms letter-head with stamped & signed )

Required
15

Attach Scan copy of Details of partners/ Directors of the Firm/Company Partnership Deed if applicable.

16

ttach scan copy of notarized power of attorney as the case may be

17

Attach scan copy of Duly attested copy of MSME registration ( If applicable)

18

Attach scan Copy of Work Orders for relevant work experience including Schedule-B.

Required
19

Attach scan copy of satisfactory work completion /Experience certificate from respective department

Required
20

Scan copy of Self-attested Tender document i.e. signed on each pages (preferably digitally signed)

Required
21

Attach scan copy of EMD refund application on company letter pad with stamp and sign as per format given in tender

Required
22

Attach any require documents as per tender condition which is not in above.

Frequently Asked Questions

What is the main scope of this tender?

This tender involves bi-annual housekeeping, cleaning, grass cutting, and anti-weed treatment at the 220 KV Vartej Substation in Amreli. The work includes cleaning control rooms, offices, stores, and switchyard areas, along with grass removal and weed control to maintain safety and operational efficiency in the power substation.

Who is eligible to participate in this tender?

Eligible bidders must have valid electrical and civil licenses, GST registration, bank solvency of at least 20% of bid value, and relevant experience certificates. They should also possess MSME registration (if applicable), EPF and PF registration, and meet all document submission requirements as specified in the tender.

What is the bid submission process and deadline?

Bidders must download the tender document from the official portal and submit their technical and financial bids online via the nProcure portal. The deadline for bid submission is 20-11-2025 at 4:00 PM, with bid opening scheduled at 4:30 PM on the same day at GETCO Circle Office, Amreli. Late submissions will be rejected.

What are the key evaluation criteria?

Bids will be evaluated based on technical competence (50%), financial bid (30%), and document compliance (20%). Bidders must meet minimum technical scores to qualify for financial evaluation. The process emphasizes experience, technical compliance, and financial stability to ensure the best value for the project.

How can I get assistance during the bidding process?

Support is available through the nProcure support team. Bidders can contact via email at [email protected] or call +91-79-40007517, 40007514, 40007515. Additionally, free vendor training sessions are organized every Saturday at GNFC Ltd., Ahmedabad, to guide bidders through the online submission process and document requirements.