Open Miscellaneous NPROCURE

Gujarat GETCO Grass Cutting Tender: Electrical Works at Navsari Substation

Posted

28 Oct 2025, 02:00 pm

Deadline

18 Nov 2025, 10:30 am

EMD

₹14,494

Value

₹14,49,404

Location

NAVSARI , GUJARAT

Progress

Issue28 Oct 2025, 02:00 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 1

ELECTRICAL

This government tender issued by Gujarat Energy Transmission Corporation Limited (GETCO) offers a significant opportunity for contractors specializing in electrical infrastructure maintenance. The project involves bi-annual grass removal, shrub trimming, and cleaning activities at the Navsari substation, ensuring safety, operational efficiency, and aesthetic upkeep of critical electrical assets. The scope includes vegetation clearance, cleaning, and waste disposal, with a contract duration of 24 months and an estimated value of approximately INR 14.49 lakh. Bidders must meet strict eligibility criteria, including registration, experience, and financial stability, and submit all required documentation. The tender process involves multiple evaluation stages, with deadlines clearly defined. This opportunity is ideal for qualified electrical and civil contractors with experience in substation upkeep and landscaping within government projects. Download the detailed tender documents and participate in the transparent bidding process to secure this essential maintenance contract.

Scope Of Work

The scope of work includes:

  • Removing grass, shrubs, and unwanted plants with roots from designated areas around the Vav store and near the main gate.
  • Cleaning the store area and surrounding premises to ensure safety and hygiene.
  • Maintaining the aesthetics of the substation environment.
  • Ensuring all work complies with safety standards and technical specifications.

The key deliverables are:

  • Complete removal of unwanted vegetation and debris.
  • Regular cleaning and maintenance as per schedule.
  • Proper disposal of organic waste.

The process involves:

  1. Site assessment and planning.
  2. Preparation of work schedule.
  3. Execution of vegetation removal and cleaning activities.
  4. Inspection and quality assurance.
  5. Final handover and documentation.
Specification Details
Work Duration 24 months
Completion Period 24 months
Location Vav Store, Main Gate, Surrounding Areas, Navsari
Contract Type Works
Estimated Cost INR 14,49,403.44

Bidders must ensure all work is completed within the stipulated timeline and adhere to safety and environmental guidelines.

Technical Specifications

The technical specifications include:

Parameter Requirement
Vegetation Removal Remove grass, shrubs, and unwanted plants with roots
Cleaning Regular cleaning of store and surrounding areas
Disposal Organic waste to be disposed of as per environmental guidelines
Safety Standards Work to comply with electrical and safety regulations
Equipment Use of appropriate landscaping and cleaning equipment

The process involves:

  • Conducting site surveys.
  • Planning vegetation removal schedules.
  • Executing work with suitable tools.
  • Inspection and quality checks.
  • Final approval and documentation.

All activities must align with technical standards specified in the tender documents.

Financial Requirements

The estimated contract value is approximately INR 14,49,403.44. The bid security deposit (EMD) is INR 14,494. Bidders must submit a detailed financial proposal, including unit rates for vegetation removal and cleaning activities. Payment terms are linked to project milestones, with payments released upon successful completion and inspection of each phase. The tender requires a breakdown of costs, including labor, materials, disposal, and miscellaneous expenses. The total project budget must be adhered to, and any variation must be justified and approved. The financial proposal should be submitted in the prescribed format via the e-procurement platform, ensuring transparency and compliance with government procurement rules.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GETCO registration as an approved contractor in the appropriate class.
  • ✓ Must possess a valid work completion certificate in Form No.3A as a main contractor.
  • ✓ Must provide a valid Bank Solvency Certificate.
  • ✓ Must submit Provident Fund Code Number registration documents.
  • ✓ Must hold GST registration and submit relevant registration documents.
  • ✓ Must submit Income Tax Returns, Profit & Loss Accounts, and Balance Sheets for the last three financial years.
  • ✓ Partnership deed, latest Form-G, POA, or Self-Affidavit for proprietorship.
  • ✓ PAN Number Document.
  • ✓ Signed & signed Annexures I to III, and declaration of no bans or debarment.
  • ✓ Signed integrity pact and conflict of interest declaration.
  • ✓ Bank transaction and TDS certificates for utility works.
Qualification Parameter Minimum Requirement
Registration Approved GETCO Contractor
Experience Experience in similar electrical/substation work
Financial Sufficient solvency and financial stability
Documentation Complete submission of all required documents

Note: Non-compliance with eligibility criteria will disqualify the bidder.

Bidding Process

Process Timeline

1. Preliminary Stage

18-11-2025 16:10

2. Technical Stage

18-11-2025 16:15

3. Commercial Stage

18-11-2025 16:30

Required Forms

Preliminary

TF & EMD Navsari

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Form - TF & EMD Navsari

1

EMD payment acknowledgement receipt

Required
2

Tender fee payment acknowledgement receipt

Required

Stage - Technical Stage

1

Scan copy of GETCO Registration document as Approved Contractor in Appropriate Class

Required
2

Scan copy of Work completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement

Required
3

Scan copy of valid Bank Solvency Certificate

Required
4

Scan copy of Provident Fund Code Number registration Documents

Required
5

Scan copy of GST Registration Number registration Documents

Required
6

Scan copy of Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years

Required
7

Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
8

Scan copy of PAN Number Document

Required
9

Scan copy of Duly filled & signed Annexure I to III & STOP DEAL/BANNED

Required
10

Scan of Self-attested copy of Tender document including technical specification i.e. signed on each pages (preferably digitally signed)

Required
11

Scan copy of Duly Signed / attested Integrity Pact

Required
12

Scan copy of Declaration of Conflict of Interest on Company Letter head

Required
13

Scan copy of Declaration of Relationship with employee on company letter head

Required
14

Bank transection & TDS certificates in case of private & other Utility works

Required
15

Any other related detail

Frequently Asked Questions

What is the main scope of this Gujarat GETCO grass cutting tender?

This tender involves removing grass, shrubs, and unwanted plants with roots from the Vav store platform, surrounding areas, and near the main gate outside the compound wall. Additionally, it includes cleaning the store office and adjacent premises to ensure safety, hygiene, and aesthetic appeal of the electrical substation environment.

Who is eligible to bid for this electrical works tender?

Eligible bidders must have valid GETCO registration as an approved contractor, experience in similar electrical or substation maintenance projects, financial stability demonstrated through solvency certificates, and must submit all required documents such as Income Tax Returns, GST registration, and experience certificates. Refer to the detailed eligibility criteria for comprehensive requirements.

What are the key deadlines for submitting bids?

The bid submission start date is 28-10-2025 at 19:30, and the deadline is 18-11-2025 at 16:00. The technical evaluation will be conducted on 18-11-2025 at 16:15, followed by commercial evaluation at 16:30. All bids must be submitted electronically before the closing date.

What documents are required for technical bid submission?

Bidders must submit scanned copies of:

  • GETCO registration certificate
  • Work completion certificates
  • Bank solvency certificate
  • GST registration
  • Income Tax Returns for last three years
  • Partnership deed or Self-Affidavit
  • PAN card
  • Signed tender documents and annexures
  • Integrity pact and conflict of interest declarations
  • Utility payment certificates
    All documents must be signed, digitally signed, or attested as specified.
How is the evaluation of bids conducted?

Bid evaluation is based on technical competence (50%), financial proposal (30%), and past performance (20%). Bidders must meet minimum technical scores and submit competitive financial proposals. The process emphasizes transparency, fairness, and adherence to all eligibility and technical standards for award decisions.