This government tender presents a strategic opportunity for qualified suppliers to supply 11KV XLPE cables for Gujarat's power distribution network. Managed by Uttar Gujarat Vij Company Limited, the project involves the procurement of high-quality cables of various sizes, adhering to strict technical and certification standards. The tender process includes detailed evaluation stages, ensuring transparent selection based on technical compliance, experience, and cost competitiveness. With an estimated value between INR 50 million and INR 75 million and a completion timeline of 8.5 months, this procurement aims to bolster electrical infrastructure across North Gujarat. Bidders with relevant certifications, proven experience, and robust financial health are encouraged to participate. This project supports government efforts to improve power reliability and distribution efficiency, offering a lucrative opportunity for electrical manufacturers and suppliers to engage in a high-profile infrastructure development initiative.
Government Tender for Purchase of 11KV XLPE Cable in Gujarat - Power Sector Opportunity
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Supply
Completion Period
8.5 Months
Currency Type
Single
Categories
3
Scope Of Work
The scope of work involves the supply of 11KV XLPE insulated power cables in various sizes (185mm2, 240mm2, 300mm2) for distribution across Gujarat. Key deliverables include:
- Supply of high-quality XLPE cables conforming to IS standards
- Delivery within the stipulated completion period of 8.5 months
- Ensuring cables are tested and certified as per technical specifications
- Providing necessary documentation including test reports and certificates
The process involves:
- Bid submission with all required documents
- Technical evaluation based on specifications and testing facilities
- Financial evaluation considering cost competitiveness
- Contract award to the successful bidder
The project specifications are detailed in the tender documents, which include technical standards, delivery schedules, and quality assurance requirements. Bidders must ensure compliance with all technical and safety standards and provide valid certifications such as BIS License, ISO, and GST registration. The supply must be in accordance with the schedule outlined in the technical annexures, and all testing and certification processes should be completed prior to delivery.
Technical Specifications
The cables must conform to IS 7098 (Part 1) standards with the following parameters:
| Parameter | Specification |
|---|---|
| Conductor | Copper, stranded or solid |
| Insulation | XLPE, conforming to IS 7098 |
| Voltage Grade | 11KV |
| Temperature Rating | 90°C |
| Testing | Type tests, routine tests, and acceptance tests as per IS standards |
Sequential process:
- Design & Manufacturing as per approved drawings
- Testing & Certification in accredited labs
- Packaging & Labeling as per technical specifications
- Delivery & Inspection at designated sites.
All cables should be accompanied by test certificates, quality assurance plans, and compliance documents. The technical bid must include notarized copies of all test reports and certifications to validate adherence to specifications.
Financial Requirements
The estimated budget for this procurement ranges from INR 50 million to INR 75 million, depending on the final quantities and sizes ordered. The cost breakdown includes:
| Item | Cost (INR) |
|---|---|
| Cable Supply | Based on unit rates |
| Testing & Certification | As per approved rates |
| Delivery Charges | As applicable |
Payment terms are as follows:
- 30% advance payment upon contract signing
- 70% after successful delivery and certification
- Payments will be made through RTGS/NEFT based on submission of valid invoices and documents.
Bidders must submit a detailed financial proposal with clear unit rates, total costs, and applicable taxes. All prices should be quoted in INR and inclusive of all applicable duties and levies.
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Eligibility Criteria
✓ Must have valid vendor registration with UGVCL or equivalent government authority.
✓ Should possess valid BIS License, ISO Certification, and GST Registration.
✓ Must submit the required preliminary documents: Tender Fee, EMD, Vendor Registration Certificate, UTR No., and Payment receipts.
✓ Experience in supplying XLPE cables or similar electrical equipment for government projects is preferred.
✓ Financial stability demonstrated through audited accounts for the last three years.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Vendor Registration | Valid registration with UGVCL or equivalent |
| Certification | BIS License, ISO, GST Registration |
| Financial Stability | Audited accounts for FY 2022-23, 2023-24, 2024-25 |
| Experience | Successfully supplied similar cables to government entities |
✓ Bidders must not be blacklisted or debarred by any government authority.
✓ All submitted documents should be notarized and valid as of the bid submission date.
Bidding Process
Process Timeline
21-11-2025 11:00
24-11-2025 11:00
05-12-2025 11:00
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
RequiredScanned copy of UTR No. of Tender Fee
RequiredPayment Copy if paid Tender Fee/EMD through RTGS/NEFT
RequiredScan Copy of receipt in cash for cash payment (Up to RS.10000)
Scanned copy of DD/Bank Guarantee for EMD
RequiredNotarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
RequiredNotarized Copy of Udyam Registration Certificate
RequiredCopy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
RequiredVendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
RequiredList of Order Executed if any
RequiredNotarized Copy of GST registration Certificate
RequiredAny Other Document ( If Required)
Stage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification/Drawing
RequiredCopy of Audited Account of Last three years/ITR Copy (i.e FY 2022-23,2023-24,2024-25)
RequiredList of Testing Facility on Company Letter Head
RequiredList of Machinery on Company Letter Head
RequiredList Of Partners/Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
RequiredBIS License Notarized Copy
RequiredCopy of PAN Card
RequiredNotarized copy of valid Factory License
RequiredValid ISO Certificate
RequiredDuly Signed and Seal Copy of Schedule A
RequiredDuly Signed and Seal Copy of Authorize Person Undertaking
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate-M as per format in Schedule-A
RequiredUndertaking e-invoice as per Annexure-A of Schedule-A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment (if any)
RequiredOrder copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
RequiredUndertaking Regarding Stop Deal/ Black List
RequiredDetails regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
RequiredAny Other Document (If required)
“Important instruction ” duly signed and sealed
RequiredAnnexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
RequiredFrequently Asked Questions
What is the primary focus of this government tender?
This tender focuses on the purchase and supply of 11KV XLPE cables of various sizes (185mm2, 240mm2 & 300mm2) for power distribution across Gujarat. It aims to strengthen the electrical infrastructure managed by Uttar Gujarat Vij Company Limited (UGVCL).
Who is eligible to participate in this tender?
Eligible bidders must have valid vendor registration, BIS License, ISO Certification, and GST Registration. They should also demonstrate experience in supplying similar electrical cables, possess financial stability, and not be blacklisted by any government authority. All documents must be notarized and submitted as per tender guidelines.
What are the key technical requirements for the cables?
The cables must conform to IS 7098 (Part 1) standards, with copper conductors, XLPE insulation, and a voltage grade of 11KV. They should be tested and certified for quality, with test reports submitted along with the bid. The technical specifications ensure safety, durability, and compliance with industry standards.
What is the bidding process and timeline?
The process involves preliminary, technical, and commercial evaluations. Bids must be submitted electronically before the deadline of 19-11-2025, 18:00 hours. Evaluation timelines are: preliminary on 21-11-2025, technical on 24-11-2025, and commercial on 05-12-2025. Late submissions will be rejected, and the final award will be based on combined scores.
How can I contact the tender issuing authority?
All inquiries should be directed to Chief Engineer (P&P), UGVCL Mehsana. Contact details are:
- Email: [email protected]
- Phone: 9687126131
Ensure all correspondence is clear, and queries are raised before the submission deadline for timely assistance.
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Documents 9
Commercial_Terms_and_Conditions.pdf
TENDER_DOCUMENT
Agreement Format.pdf
TENDER_DOCUMENT
Annex- A Conflict of Interest.pdf
TENDER_DOCUMENT
Annex- D Authorize Person Declaration.pdf
TENDER_DOCUMENT
Bank List GUVNL 2025.pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
New EMD BG Format.pdf
TENDER_DOCUMENT
1365_Technical Specification and GTP.pdf
TENDER_DOCUMENT
Tender Notice_1365_ Schedule A_Cable_UGVCL CPP.pdf
TENDER_DOCUMENT
Commercial_Terms_and_Conditions.pdf
TENDER_DOCUMENT
Agreement Format.pdf
TENDER_DOCUMENT
Annex- A Conflict of Interest.pdf
TENDER_DOCUMENT
Annex- D Authorize Person Declaration.pdf
TENDER_DOCUMENT
Bank List GUVNL 2025.pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
New EMD BG Format.pdf
TENDER_DOCUMENT
1365_Technical Specification and GTP.pdf
TENDER_DOCUMENT
Tender Notice_1365_ Schedule A_Cable_UGVCL CPP.pdf
TENDER_DOCUMENT
