Open State Governments & UT NPROCURE

Gujarat Maritime Board Tender for Housekeeping & Security Services at Alang Ship Recycling Yard

Bid Publish Date

10-Jul-2025, 7:10 am

Bid End Date

01-Dec-2025, 12:30 pm

EMD

₹64,100

Value

₹54,24,276

Location

BHAVNAGAR , GUJARAT

Progress

Issue10-Jul-2025, 7:10 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,832

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 6

TECHNICAL SERVICES OTHER SERVICE MISCELLANEOUS SERVICES PRECIOUS METAL SCRAP SHIP

The Gujarat Maritime Board has issued a government tender for annual maintenance services, including housekeeping and security at the Labor Housing Colony in Alang Ship Recycling Yard. This open tender invites experienced contractors to provide comprehensive facility management, security personnel, and machinery supply for a period of 12 months. The project aims to ensure a clean, safe, and well-maintained environment for workers and visitors, aligning with government standards for safety, hygiene, and operational excellence. Bidders must meet strict eligibility criteria, including experience in government projects, financial stability, and machinery ownership. The process involves online submission, technical evaluation, and price bidding, with clear deadlines and evaluation metrics. This opportunity is ideal for firms specializing in facility management, security services, and infrastructure maintenance seeking to work with Gujarat state government agencies. The tender offers a competitive estimated value of Rs. 54,24,276, with detailed specifications and compliance requirements outlined in the tender documents.

Scope Of Work

The selected contractor will be responsible for the following deliverables:

  • Providing trained security personnel and housekeeping staff
  • Maintaining cleanliness and hygiene standards in the Labor Housing Colony
  • Ensuring safety and security of the premises
  • Supplying and maintaining necessary machinery and equipment, including:
    Equipment Make/Model Quantity
    Wet Vacuum Cleaner Approved Make As required
    Dry Vacuum Cleaner Approved Make As required
    Scrubber & Polisher Approved Make As required
    Heavy Duty Pressure Washer Approved Make As required
  • Regular inspection and reporting of work progress
  • Compliance with all safety, health, and environmental regulations

The process involves:

  1. Submission of detailed methodology and work plan
  2. Mobilization of resources and equipment
  3. Execution of housekeeping and security tasks
  4. Periodic review and reporting
  5. Final inspection and handover

Technical Specifications

The technical parameters include:

Parameter Specification
Machinery Approved make, ownership certificates required
Cleaning Equipment Wet/dry vacuum cleaners, scrubbers, pressure washers
Experience Minimum 5 years in government sector
Financial Turnover Not less than Rs. 54,24,276 over last 3 FYs
Safety Standards Compliant with applicable safety regulations

The process involves:

  • Verification of machinery ownership certificates
  • Compliance checks for safety standards
  • Demonstration of experience and financial stability
  • Submission of technical documents as per tender guidelines

Financial Requirements

The estimated contract value is Rs. 54,24,276. The financial bid must include a detailed breakdown of costs for manpower, machinery, equipment, and overheads. Payment terms are aligned with project milestones, with payments released upon satisfactory completion of each phase. The bidder must submit a notarized turnover certificate indicating an average annual turnover of at least Rs. 54,24,276 for FY 2022-23 to 2024-25. The bid security (EMD) is Rs. 64,100, payable via bank guarantee or demand draft. The tender fee of Rs. 2,832 is non-refundable. Bidders should ensure their financial documents are up-to-date and verifiable, complying with all statutory requirements.

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Eligibility Criteria

  • ✓ Must have valid registration certificates, GST, PAN, EPF, and ESI/ESIC registrations.
  • ✓ Must demonstrate minimum 5 years' experience in government or reputed private sector facility management.
  • ✓ Should possess current bank solvency of at least Rs. 10,84,900.
  • ✓ Must own machinery like vacuum cleaners, scrubbers, pressure washers, with ownership certificates.
  • ✓ Should provide experience details, financial turnover (minimum Rs. 54,24,276 over last 3 FYs), and litigation history.
  • ✓ Must submit Bid Document Fee, EMD of Rs. 64,100, and other required documents as specified.
  • ✓ Port user registration and other statutory compliances are mandatory.
  • ✓ Submit affidavits and undertakings as per tender requirements.
Qualification Minimum Requirement
Experience 5 years in relevant field
Financial Turnover Rs. 54,24,276 (average last 3 FYs)
Bank Solvency Rs. 10,84,900
Machinery Ownership Approved machinery certificates
Registration GST, PAN, EPF, ESI/ESIC
Litigation No ongoing litigations that affect contract execution

Bidding Process

Process Timeline

1. Preliminary stage

08-12-2025 18:10

2. Commercial stage

08-12-2025 18:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Experience Details

User Defined Template-Standard

Required

Base year and Escalation

User Defined Template-Standard

Required

Quantities of work executed as prime contractor

User Defined Template-Standard

Required

Availability of key items of Contractors Equipment for carrying out the works

User Defined Template-Standard

Required

Information on Litigation history in which the Bidder is involved.

User Defined Template-Standard

Required

AFFIDAVIT

User Defined Template-Standard

Required

UNDERTAKING

User Defined Template-Standard

Required

Qualifications and experience of key personnel

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Bid Document Fee / Tender Fee

Required
2

Bid Security / EMD

Required
3

Copy of Goods and Service Tax (GST) No.

Required
4

Copy of valid Labour licenses/Registration certificate from Labour Department.

Required
5

Copy of Firm / company registration certificate

Required
6

Valid PAN number along with attested copy of PAN card.

Required
7

Copy of Valid registration certificates of Employment provident fund (EPF)

Required
8

Copy of Valid registration certificates of ESI/ESIC

Required
9

Last 5(five) years (Year 2020-21 to 2024-25) of experience in Central/state Government or Central/state Government undertaking in the field of housekeeping and Security Services work

Required
10

Current calendar year Bank Solvency of Rs. 10,84,900.00 from any Nationalized/schedule banks

Required
11

Firm should own machinery like wet/dry vacuum cleaners, scrubber drivers, scrubber with polishing, heavy duty pressure wash exclusive for toilet, drainage and elevated structure etc. of approved make. Bidder should produce necessary evidence of ownership certificate

Required
12

Original Notarized copy of turnover issued by certified CA should be submitted, and the average annual financial turnover/ during last 3 FY’s (i.e., FY 2022-23 to 2024-25) should not be less than Rs. 54,24,276.00

Required
13

Port user registration and other documents, as required…for that (Port users/suppliers have to initiate their respective registration process in the accounting system the URL for which is https://gpofms.gujarat.gov.in and submit the request ID generated after Registration on latter pad of bidder.)

Required
14

Suitable methodology /planning to carryout said job with satisfaction of Executive Committees

Required
15

The Applicant should provide accurate information on any litigation or arbitration resulting from contracts completed or under execution by him over the last five years.

Required
16

AFFIDAVIT as per page no. 31

Required
17

UNDERTAKING as per page no. 32

Required

Frequently Asked Questions

What is the deadline for submitting bids for this tender?

The bid submission deadline is 25th July 2025 at 6:00 PM. Bidders must upload all required documents and bids before this time to be considered.

What documents are required to participate in this tender?

Eligible bidders must submit:

  • Tender Fee and EMD
  • GST, PAN, EPF, ESI/ESIC certificates
  • Experience certificates for last 5 years
  • Financial turnover certificates
  • Machinery ownership certificates
  • Port registration and affidavits
    Refer to the detailed eligibility criteria for the complete list.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (40%), financial stability (30%), machinery & infrastructure (20%), and litigation history (10%). Minimum qualifying marks are required in each category, with final selection based on the highest combined score.

Are there any training sessions for bidders?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process and document submission procedures.

What is the scope of work covered under this tender?

The scope includes housekeeping, security, and facility management at the Labor Housing Colony in Alang, including cleaning, security personnel deployment, machinery supply, and compliance with safety standards, over a period of 12 months.