GEM

Hqids Department of Military Affairs ORing and Mechanical Spare Parts Tender Andaman & Nicobar 2025

Posted

24 Oct 2025, 08:22 pm

Deadline

10 Nov 2025, 10:00 am

Progress

Issue24 Oct 2025, 08:22 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

49

Category

O Ring

Bid Type

Single Packet Bid

Categories 8

BUSHING STRIP RING BEARING SHELL SEALS WORM GEAR PLAIN BEARING SLEEVE BEARING

Tender Overview

Organization: Hqids, under the Department Of Military Affairs. Procures a range of mechanical spares including O Rings, Bearing Shell, Ring head, Ring Sealing, Ring Scraper, Intermediate Strip Coupling, Bushing Coupling Center, Flector Strip, Washer, Screw HM 10, Service HM10, Screw 10, Nut Autofrake. Delivery address: FDN-1, ENGINEERING DEPARTMENT, NSRY, HADDO, SRI VIJAYA PURAM, ANDAMAN AND NICOBAR ISLANDS, 744102. BOQ lists 16 items, but exact quantities are not disclosed. Estimated value and EMD amounts are not specified. The tender includes an option clause to adjust quantity up to 25% during contract execution at contracted rates. The contract contemplates installation/commissioning at the specified defense facility if covered. This is a sensitive defense procurement with vendor responsibility for GST invoicing and MFN compliance. The tender emphasizes supplier eligibility, OEM authorization, and secure payment processing via GeM portal. Unique delivery geography (Andaman & Nicobar Islands) influences logistics, compliance, and lead times.

Technical Specifications & Requirements

  • Product categories include precision mechanical parts (O Rings, Ring components, fasteners, bearings, and related seals). While no explicit technical specs are published, bidders should ensure compatibility with standard defense-grade fittings and corrosion-resistant materials.
  • Delivery conditions require on-site installation and commissioning if scope includes supply, with delivery address as noted.
  • Documentation expectations include providing PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization where applicable. Invoicing on GeM must include scanned GST invoice and GST portal payment verification.
  • Vendor criteria emphasize financial stability (no liquidation or bankruptcy), and ability to supply with necessary certifications and authentic OEM authorizations where distributors bid.

Terms, Conditions & Eligibility

  • EMD/Performance: Not specified; bidders must comply with standard GeM terms and provide security as per buyer terms.
  • Delivery timeline: Delivery period starts after the original delivery order; option-driven time extensions use a calculation based on quantity and minimum 30 days.
  • Payment terms: GeM-based payments; bidders must upload GST payment confirmations.
  • Documentation: Mandatory PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if applicable.
  • Authority & compliance: Manufacturer authorization for OEM bidders; adherence to delivery location and port of entry requirements.

Key Specifications

    • Product names: O Rings, Bearing Shell, Ring head, Ring Sealing, Ring Scraper, Intermediate Strip Coupling, Bushing Coupling Center, Flector Strip, Washer, Screw HM 10, Service HM10, Screw 10, Nut Autofrake
    • Quantity: Not disclosed; 16 items in BOQ but exact quantities not provided
    • Delivery location: FDN-1, ENGINEERING DEPARTMENT, NSRY, HADDO, SRI VIJAYA PURAM, ANDAMAN AND NICOBAR ISLANDS, 744102
    • Standards: Not specified; bidders should ensure compatibility with defense-grade fittings and corrosion resistance
    • Certifications: OEM authorization when applicable; GST invoicing and portal compliance required

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at contracted rates

  • Delivery and installation to specified NSRY address in Andaman & Nicobar

  • Mandatory know-your-cid: PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization if needed

Important Clauses

Payment Terms

GeM-based payments; GST invoice must be uploaded with GST portal payment confirmation.

Delivery Schedule

Delivery period starts from last date of original delivery order; option-driven extensions follow a calculated formula with a 30-day minimum.

Penalties/Liquidated Damages

Not explicitly stated; subject to buyer terms and GeM GTC

Bidder Eligibility

  • Not under liquidation or bankruptcy

  • Must provide OEM authorization if bidding via authorized distributor

  • GSTIN and PAN provided; EFT mandate executed

Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 O Ring O Ring 2 nos jerritabraham 120
2 Bearing Shell Bearing Shell 2 nos jerritabraham 120
3 Ring head Ring head 1 nos jerritabraham 120
4 Ring Sealing Ring Sealing 1 nos jerritabraham 120
5 Ring Scraper Ring Scraper 1 nos jerritabraham 120
6 O Ring O Ring 1 nos jerritabraham 120
7 O Ring O Ring 2 nos jerritabraham 120
8 Intermediate Strip Coupling Intermediate Strip Coupling 1 nos jerritabraham 120
9 Bushing Coupling Center Bushing Coupling Center 8 nos jerritabraham 120
10 Flector Strip Flector Strip 10 nos jerritabraham 120
11 Washer Washer 8 nos jerritabraham 120
12 Screw HM 10 Screw HM 10 2 nos jerritabraham 120
13 Service H M 10 Service H M 10 4 nos jerritabraham 120
14 Screw 10 Screw 10 2 nos jerritabraham 120
15 Nut Autofrake Nut Autofrake 2 nos jerritabraham 120
16 Washer Washer 2 nos jerritabraham 120

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

PAN Card

2

GSTIN

3

Cancelled cheque

4

EFT Mandate certified by bank

5

Manufacturer Authorization / OEM authorization (if applicable)

6

GST invoice with GST portal payment screenshot

7

Bidder undertaking on financial standing (no liquidation/bankruptcy)

8

Any SBC/PA certificates as required by GeM for defense suppliers

Frequently Asked Questions

What documents are required for this tender in Andaman and Nicobar procurement?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization if applicable, GST invoice and GST payment screenshot, and vendor code creation documents. Additionally, provide financial stability undertaking and bidder eligibility statements to meet defense procurement standards.

How is quantity adjustment handled in this GeM tender for spares?

The buyer reserves a 25% increase/decrease in bid quantity at contract award and during the currency of the contract. Delivery timelines extend proportionally, with a minimum extension of 30 days, starting after the original delivery date.

What is required to prove OEM authorization for this defense parts tender?

Submit Manufacturer Authorization form/certificate detailing OEM name, address, email, phone, and designation. This is mandatory when bidding through Authorized Distributors or service providers, ensuring genuine OEM supply for O Rings, bearings, and fasteners.

What are the delivery terms for NSRY Andaman & Nicobar defense facility?

Delivery must be to FDN-1, ENGINEERING DEPARTMENT, NSRY, HADDO, SRI VIJAYA PURAM, 744102. Installation and commissioning, if in scope, occur at the same location, with delivery period calculated post-original order date.

What invoicing and GST compliance is required for this bid?

Upload scanned GST invoice on GeM and provide GST portal payment screenshot. Ensure GSTIN is visible on invoice and that all payments are verifiable via the portal for timely settlement.

What are the key eligibility criteria for bidders in this procurement?

Non-liquidation status, valid PAN and GSTIN, EFT mandate, OEM authorization if applicable, and ability to deliver spare parts like O Rings and fasteners to NSRY Andaman facility within the specified delivery framework.

Which items are included in the BOQ for this NSRY spares tender?

The BOQ covers 16 items including O Rings, Ring Sealing, Ring Scraper, Flector Strip, Washer, Screws HM10/10, Nut Autofrake, Bearings shell, Ring head, and intermediate strip components. Exact quantities are not disclosed in the listing.

How does the 25% quantity option impact delivery timelines?

If quantity increases by up to 25%, the additional time is calculated as (Increase quantity / Original quantity) × Original delivery period, with a minimum of 30 days; the extension applies from the last date of the extended period.