Water Resources Department Madhya Pradesh Photo Copy Paper & Office Supplies Tender Bhopal 2025

Tender Overview

The Water Resources Department, Madhya Pradesh invites bids for a broad range of office supplies and printing papers including photo copy paper (A4 75 gsm, A3 75 gsm), typing paper, glue sticks, pens, markers, file covers, punching machines, staplers, rulers, registers, envelopes, and related clerical items. The procurement unit is located in Bhopal, Madhya Pradesh with a substantial catalog of 102 items and a potential bulk-scale requirement. Bidders must demonstrate prior experience in similar work and provide a firm address proof for the Bhopal location. A key differentiator is the requirement to present a live demo of approximately thirty major items to verify product specifications, ensuring alignment with requested quality. The buyer reserves the option to increase quantities by up to 25% during contract execution, at contracted rates, necessitating scalable supply readiness. A mandatory non-blacklisting certificate and compliance with listed terms are essential.

Technical Specifications & Requirements

• Minimal explicit technical specs are provided; bidders should leverage the BOQ’s 102 item scope to showcase capability across common stationery and office supplies. Expected deliverables include photo copy paper (A4/A3 75 gsm), fevicol tubes, stapler machines (HD series), punching machines (700 no), file covers with spring and several categories of registers, envelopes, and deskside items. Delivery terms emphasize staged fulfillment and office demo verification at MP location. Bidder experience must cover similar procurement, with demonstrated quality controls and supply chain readiness.
• Demonstrated ability to source and supply standard office products in bulk, with emphasis on consistent paper weight, adhesive integrity, and writing instruments meeting typical government procurement expectations. Documentation should align with the terms and checklists (experience details, address proof, PAN, GST, demo products).
• The tender also embeds a robust option clause allowing quantity variation up to 25% and extended delivery timelines, subject to minimum 30 days, complicating scheduling and inventory planning.
• All items must pass internal QC checks and be verified through the thirty-item demonstration before final technical acceptance.
• No explicit IS/ISO standards are listed; bidders should proactively align with manufacturer specifications and domestic quality norms.

Terms, Conditions & Eligibility

• EMD/Security: Not explicitly quantified here; bidders must adhere to standard EMD requirements as per terms (documented in the T&C).
• Delivery: Quantity-based delivery extension possible; minimum extension period of 30 days; delivery timing linked to original delivery order.
• Experience & Address Proof: Prior experience in similar work; provide firm address proof for Bhopal location.
• Documentation & Compliance: Submit a non-blacklisting certificate on ₹100 stamp paper; comply with the provided bidder checklists (experience, PAN, GST, demo certificates).
• Demo & Verification: Show thirty major items at a local office to verify product specs; failure to submit required documents leads to technical disqualification.
• Acceptance of Terms: Bidders must accept bidder terms on letterhead; no exemptions for EMD or experience if documents are missing.
• Option Clause & Verification: Quantity adjustments up to 25% and extended delivery within contracted rates require compliance with option clause terms.