GEM

Water Resources Department Madhya Pradesh Photo Copy Paper & Office Supplies Tender Bhopal 2025

Posted

17 Oct 2025, 03:02 pm

Deadline

01 Nov 2025, 05:00 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue17 Oct 2025, 03:02 pm
AwardPending
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Quantity

16917

Category

photo copy paper a4 75 gsm

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit location: Bhopal, Madhya Pradesh with address proof requirement
  • • Live product demonstration of about 30 major items for verification
  • • Quantity variation up to 25% during contract and currency with minimum 30 days extension
  • • Mandatory non-blacklisting certificate on ₹100 stamp paper
  • • Demo products certificate and GST, PAN, Aadhaar, and experience documentation required
  • • BOQ comprises 102 items; items include photo copy paper, filing & stationery, and office hardware
  • • Delivery timelines linked to original delivery order; extended period rules defined
  • • Acceptance of terms on bidder letter head; no post-deadline document acceptance

Categories 22

VALVE PARTS AND ACCESSORIES RULERS TUBE WASTE PAPER COPIER PAPER MAGNETIC BAG BALL PEN BOX DAIRY PRODUCTS BUTTER BOOK CUTTER RING PEN STRING INSTRUMENTS BOX FILE SCISSOR MACHINE STAPLER PLASTIC PRINTING AND WRITING PAPER

Tender Overview

The Water Resources Department, Madhya Pradesh invites bids for a broad range of office supplies and printing papers including photo copy paper (A4 75 gsm, A3 75 gsm), typing paper, glue sticks, pens, markers, file covers, punching machines, staplers, rulers, registers, envelopes, and related clerical items. The procurement unit is located in Bhopal, Madhya Pradesh with a substantial catalog of 102 items and a potential bulk-scale requirement. Bidders must demonstrate prior experience in similar work and provide a firm address proof for the Bhopal location. A key differentiator is the requirement to present a live demo of approximately thirty major items to verify product specifications, ensuring alignment with requested quality. The buyer reserves the option to increase quantities by up to 25% during contract execution, at contracted rates, necessitating scalable supply readiness. A mandatory non-blacklisting certificate and compliance with listed terms are essential.

Technical Specifications & Requirements

  • Minimal explicit technical specs are provided; bidders should leverage the BOQ’s 102 item scope to showcase capability across common stationery and office supplies. Expected deliverables include photo copy paper (A4/A3 75 gsm), fevicol tubes, stapler machines (HD series), punching machines (700 no), file covers with spring and several categories of registers, envelopes, and deskside items. Delivery terms emphasize staged fulfillment and office demo verification at MP location. Bidder experience must cover similar procurement, with demonstrated quality controls and supply chain readiness.
  • Demonstrated ability to source and supply standard office products in bulk, with emphasis on consistent paper weight, adhesive integrity, and writing instruments meeting typical government procurement expectations. Documentation should align with the terms and checklists (experience details, address proof, PAN, GST, demo products).
  • The tender also embeds a robust option clause allowing quantity variation up to 25% and extended delivery timelines, subject to minimum 30 days, complicating scheduling and inventory planning.
  • All items must pass internal QC checks and be verified through the thirty-item demonstration before final technical acceptance.
  • No explicit IS/ISO standards are listed; bidders should proactively align with manufacturer specifications and domestic quality norms.

Terms, Conditions & Eligibility

  • EMD/Security: Not explicitly quantified here; bidders must adhere to standard EMD requirements as per terms (documented in the T&C).
  • Delivery: Quantity-based delivery extension possible; minimum extension period of 30 days; delivery timing linked to original delivery order.
  • Experience & Address Proof: Prior experience in similar work; provide firm address proof for Bhopal location.
  • Documentation & Compliance: Submit a non-blacklisting certificate on ₹100 stamp paper; comply with the provided bidder checklists (experience, PAN, GST, demo certificates).
  • Demo & Verification: Show thirty major items at a local office to verify product specs; failure to submit required documents leads to technical disqualification.
  • Acceptance of Terms: Bidders must accept bidder terms on letterhead; no exemptions for EMD or experience if documents are missing.
  • Option Clause & Verification: Quantity adjustments up to 25% and extended delivery within contracted rates require compliance with option clause terms.

Key Specifications

  • Product categories: photo copy paper (A4 75 gsm, A3 75 gsm), typing paper, fevicol tube, stamps, pen sets, highlighters, markers, glue sticks, paper cutter, file covers (spring, non-spring), file pad, dak pad, pins, steel clips, sticky notes, filing accessories, and related office supplies

  • Quantities: 102 item lines; exact quantities not disclosed; 30-item demonstration required

  • Standards: Not specified; bidders to align with standard government procurement tolerances

  • Delivery: 25% quantity variation allowed; delivery period linked to final order; minimum 30 days for any extension

  • Quality: Demonstration-based verification; conformity to product specs before technical acceptance

Terms & Conditions

  • 25% quantity variation permitted under option clause with extended delivery

  • 30-item product demonstration required for technical verification

  • Firm address proof for Bhopal; non-blacklisting certificate mandatory

Important Clauses

Payment Terms

Not explicitly stated; standard government terms apply; bidder must comply with endorsed contract payment terms

Delivery Schedule

Delivery starts after order; option clause may extend delivery with minimum 30 days; adjustments up to 25%

Penalties/Liquidated Damages

Not specified; subject to standard L.D. provisions per procurement policies; verify during bid evaluation

Bidder Eligibility

  • Prior experience in similar office supply procurements

  • Bhopal address proof and local presence

  • Submission of non-blacklisting certificate and all required documents

Bill of Quantities (BOQ) 102 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 photo copy paper a4 75 gsm photo copy paper a4 75 gsm 1,250 per pkt bunty@2021 180
2 photo copy paper a3 75 gsm photo copy paper a3 75 gsm 13 per pkt bunty@2021 180
3 typing paper typing paper 15 per pkt bunty@2021 180
4 fevicol tube fevicol tube 23 each bunty@2021 180
5 basta cloth khadi basta cloth khadi 500 each bunty@2021 180
6 highlighter pen set highlighter pen set 13 set bunty@2021 180
7 permanenet marker permanenet marker 25 each bunty@2021 180
8 glue stick glue stick 100 each bunty@2021 180
9 paper cutter steel paper cutter steel 50 each bunty@2021 180
10 file cover file cover 3,000 each bunty@2021 180
11 clip file cover clip file cover 75 each bunty@2021 180
12 file cover with spring file cover with spring 250 each bunty@2021 180
13 file pad file pad 3,000 each bunty@2021 180
14 dak pad dak pad 50 each bunty@2021 180
15 all pin all pin 100 pkt bunty@2021 180
16 poker steel poker steel 50 each bunty@2021 180
17 single punching machine single punching machine 25 each bunty@2021 180
18 punching machine punching machine 25 each bunty@2021 180
19 punching machine 700 no punching machine 700 no 6 each bunty@2021 180
20 stapler machine no hd 45 stapler machine no hd 45 50 each bunty@2021 180
21 stapler machine hd 10 stapler machine hd 10 50 each bunty@2021 180
22 stapler pin 10 no stapler pin 10 no 150 pkt bunty@2021 180
23 stapler pin 24 6 stapler pin 24 6 50 pkt bunty@2021 180
24 stamp pad ink stamp pad ink 50 each bunty@2021 180
25 stamp pad medium stamp pad medium 50 each bunty@2021 180
26 scissor medium scissor medium 25 each bunty@2021 180
27 rulled register 1 rulled register 1 75 each bunty@2021 180
28 rulled register 2 rulled register 2 75 each bunty@2021 180
29 rulled register 3 rulled register 3 75 each bunty@2021 180
30 rulled register 4 rulled register 4 50 each bunty@2021 180
31 rulled register 5 rulled register 5 50 each bunty@2021 180
32 rulled register 6 rulled register 6 25 each bunty@2021 180
33 pencil apsara pencil apsara 150 each bunty@2021 180
34 rubber eraser rubber eraser 100 each bunty@2021 180
35 sharpner sharpner 25 each bunty@2021 180
36 sketch pen sketch pen 25 pkt bunty@2021 180
37 ball pen ball pen 125 each bunty@2021 180
38 jetter pen jetter pen 50 each bunty@2021 180
39 poilet pen poilet pen 100 each bunty@2021 180
40 poilet pen poilet pen 60 each bunty@2021 180
41 uni ball pen uni ball pen 100 each bunty@2021 180
42 plastic scale 12 plastic scale 12 25 each bunty@2021 180
43 steel scale 12 steel scale 12 25 each bunty@2021 180
44 pin cusion magnetic pin cusion magnetic 50 each bunty@2021 180
45 paper weight paper weight 25 each bunty@2021 180
46 post it flag post it flag 100 pkt bunty@2021 180
47 white fluid white fluid 75 each bunty@2021 180
48 cello tape 1 cello tape 1 50 each bunty@2021 180
49 cello tape 2 cello tape 2 50 each bunty@2021 180
50 pen stand acrylic with pen pen stand acrylic with pen 8 each bunty@2021 180
51 stripe file fs stripe file fs 125 each bunty@2021 180
52 l folder l folder 2,000 each bunty@2021 180
53 box file box file 50 each bunty@2021 180
54 box file box file 12 each bunty@2021 180
55 envelop 12 16 envelop 12 16 50 each bunty@2021 180
56 brown envelop 9 4 brown envelop 9 4 250 each bunty@2021 180
57 envelop white 9 4 envelop white 9 4 250 each bunty@2021 180
58 brown envelop 11 5 brown envelop 11 5 125 each bunty@2021 180
59 envelop white 11 5 envelop white 11 5 250 each bunty@2021 180
60 table glass 6mm table glass 6mm 25 sq feet bunty@2021 180
61 waste paper basket waste paper basket 25 each bunty@2021 180
62 cash book cash book 5 each bunty@2021 180
63 letter reciept despatch register letter reciept despatch register 38 each bunty@2021 180
64 attendance register attendance register 50 each bunty@2021 180
65 log book log book 13 each bunty@2021 180
66 tag tag 50 lacchi bunty@2021 180
67 lace lace 40 pkt bunty@2021 180
68 note sheet pad note sheet pad 100 each bunty@2021 180
69 gum paste gum paste 25 each bunty@2021 180
70 photo glossy paper photo glossy paper 3 pkt bunty@2021 180
71 short hand note book short hand note book 13 each bunty@2021 180
72 carbon fs size carbon fs size 8 pkt bunty@2021 180
73 calculator calculator 25 each bunty@2021 180
74 cello butter flow pen cello butter flow pen 150 each bunty@2021 180
75 carbon 13 16 carbon 13 16 5 pkt bunty@2021 180
76 pen drive pen drive 15 each bunty@2021 180
77 pen drive pen drive 15 each bunty@2021 180
78 pen drive pen drive 15 each bunty@2021 180
79 ring file ring file 38 each bunty@2021 180
80 fevi stick fevi stick 50 each bunty@2021 180
81 bhugtan bill register bhugtan bill register 3 each bunty@2021 180
82 jama bandi form jama bandi form 500 each bunty@2021 180
83 kist bandi form kist bandi form 500 each bunty@2021 180
84 paridhan suchi book paridhan suchi book 25 each bunty@2021 180
85 parcha bill book parcha bill book 100 each bunty@2021 180
86 printed form printed form 100 each bunty@2021 180
87 printed form printed form 100 each bunty@2021 180
88 khasra shudhkari form khasra shudhkari form 750 each bunty@2021 180
89 anubandh pustika anubandh pustika 15 each bunty@2021 180
90 mr book mr book 10 each bunty@2021 180
91 cr form executive cader cr form executive cader 50 each bunty@2021 180
92 cr form clerk cr form clerk 50 each bunty@2021 180
93 cr form 4th class cr form 4th class 38 each bunty@2021 180
94 water glass water glass 50 each bunty@2021 180
95 measurement book measurement book 100 each bunty@2021 180
96 duster cloth duster cloth 100 each bunty@2021 180
97 peon bag peon bag 5 each bunty@2021 180
98 hit spray hit spray 10 each bunty@2021 180
99 room freshner room freshner 25 each bunty@2021 180
100 all out machine all out machine 6 each bunty@2021 180
101 all out refil all out refil 12 each bunty@2021 180
102 uniball uniball 60 each bunty@2021 180

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Required Documents

1

Experience details and certificates

2

Firm address proof for Bhopal location

3

PAN card, GST certificate, Aadhaar

4

Non-blacklisting certificate on ₹100 stamp paper

5

DEMO certificates or product demonstration documentation

6

Bidder acceptance on letter head

7

All documents per bidder checklist sequence

Frequently Asked Questions

How to bid for the office supplies tender in Bhopal Madhya Pradesh 2025?

To bid, prepare experience evidence of similar work, provide Bhopal address proof, PAN, GST, Aadhaar, and a non-blacklisting certificate on ₹100 stamp paper. Submit a bidder acceptance on letterhead, plus the demo certificate for ~30 major items. Ensure compliance with the 102-item BOQ categories and option clause terms.

What documents are required for the Bhopal office supplies procurement?

Submit experience details, firm address proof, PAN, GST, Aadhaar, non-blacklisting certificate, and the demonstration certificates for the specified items. Include bidder acceptance on letterhead and all documents per the provided checklist sequence; ensure no documents are omitted before submission end date.

What are the delivery terms and option clause for quantity variation?

The buyer may increase or decrease quantity by up to 25% at contract time and during currency, at contracted rates. Delivery timelines start after the final order; any extended period requires a minimum of 30 days, with scheduling adjustments proportional to additional quantity.

Which items require product demonstration for verification in this tender?

Approximately thirty major items must be demonstrated at a local office to verify product specifications. Demonstration certificates must accompany the bid; failure to provide may lead to technical disqualification and rejection of the bid.

What is the applicable location for bidder address proof in this tender?

Bidder must provide firm address proof proving a Bhopal location. This is a mandatory eligibility requirement and must be included with PAN, GST, and experience certificates to avoid disqualification.

What are the key eligibility criteria for this Madhya Pradesh procurement?

Eligibility requires prior experience in similar procurement, Bhopal-based address proof, GST and PAN, Aadhaar, a non-blacklisting certificate on ₹100 stamp paper, and successful demonstration of ~30 items. Acceptance on bidder letterhead is required; all documents must align with the checklists.