GEM

Indian Army Parking Brake Lining Kit Tender 2025 – DMA, India, No Specs Provided

Posted

28 Oct 2025, 12:39 pm

Deadline

08 Nov 2025, 09:00 am

Location

KUPWARA , JAMMU & KASHMIR

Progress

Issue28 Oct 2025, 12:39 pm
AwardPending
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Quantity

12

Bid Type

Two Packet Bid

Categories 2

BRAKE BRAKE LINING

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for the procurement of a Parking Brake Lining Kit. The tender listing shows no technical specifications or BOQ items, with an estimated value and EMD not disclosed. A key differentiator is the supplier-driven sample process: advance samples must be submitted and approved within 5 days of award, with modifications provided within 5 days. An option clause allows up to 25% quantity variation, either at contract initiation or during the currency, at the same contracted rates. The delivery period ties to the original delivery schedule and may extend if samples delay approval. Unique terms include the need for bid documents like PAN, GSTIN, cancelled cheque, and EFT mandate as part of a Vendor Code creation process.

  • Organization: Indian Army
  • Product: Parking Brake Lining Kit
  • Location: Not specified
  • Category: Parking Brake Lining Kit
  • Key differentiator: 5-day advance sample submission and 5-day modification cycle; 25% quantity option under contract
  • Context: Bulk supply readiness with post-award sample approvals; standard contract modification rules apply

Technical Specifications & Requirements

  • Product name: Parking Brake Lining Kit
  • Notified specs: No detailed technical specifications or BOQ items available
  • Sample process: Submit advance sample within 5 days of award; buyer to approve or specify modifications within 5 days
  • Bulk supply condition: Must conform to approved sample; deviations may trigger fresh samples or contract termination
  • Delivery: Delivery period may be re-fixed if buyer delays sample approval; option clause permits up to 25% quantity variation
  • Documentation: Required vendor creation documents include PAN, GSTIN, Cancelled Cheque, and EFT Mandate; other standards not listed
  • Compliance expectation: Adhere to contract specifications framework once approved; no LDs described for delays caused by buyer

Terms, Conditions & Eligibility

  • Option Clause: Up to 25% quantity increase/decrease at contract time or during currency at contracted rates
  • Advance sample: 5-day submission window; 5-day modification/information window from buyer
  • Delivery timeframe: Based on original delivery period; extended time calculated if additional quantity is ordered
  • Sample costs: Samples required for testing are generally supplied by the bidder at no cost to the buyer for testing; bulk production costs borne by bidder before unconditional approval
  • Vendor documents: Include PAN, GSTIN, Cancelled Cheque, EFT Mandate; additional standard bid documents may be required
  • Termination trigger: Major deviations from contract specifications may lead to fresh samples or contract termination
  • Pre-dispatch clause: Not explicitly applicable to clothing; for parking brake kit, expected to follow contract terms once approved

Key Specifications

    • Product/service name: Parking Brake Lining Kit
    • Estimated value: Not disclosed
    • EMD: Not disclosed
    • Standards/certifications: Not specified
    • Delivery terms: As per original delivery period; extension possible with option clause
    • Samples: Advance sample required; 5-day approval window; modification list in 5 days

Terms & Conditions

  • Delivery extension available up to original period while exercising quantity option

  • Advance sample and modification cycle within 5 days each

  • 25% quantity variation at contracted rates during and after award

Important Clauses

Payment Terms

Not explicitly defined in provided terms; standard practice may apply post-approval

Delivery Schedule

Delivery starts after award; extended time governed by option clause and sample approval delay

Penalties/Liquidated Damages

No LD schedule specified; potential contract termination for major deviations after notice

Bidder Eligibility

  • Submit PAN Card, GSTIN, cancelled cheque, and EFT mandate

  • Demonstrate ability to provide advance samples within 5 days of award

  • Commit to bulk manufacturing and conformity to approved samples or adjustments

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by bank

5

Advance sample submission within 5 days of award

6

Documentation for Vendor Code creation

7

Any other bid-specific technical/commercial documents requested by buyer

Frequently Asked Questions

How to bid for the Parking Brake Lining Kit tender in India 2025

Bidders should submit PAN, GSTIN, cancelled cheque, and EFT mandate for Vendor Code creation. Prepare advance sample within 5 days of award, with a 5-day modification window. The tender allows up to 25% quantity variation at contracted rates, and delays in sample approval may shift delivery timelines.

What documents are required for the Indian Army parking brake kit bid?

Submit PAN, GSTIN, cancelled cheque, EFT Mandate, and any vendor-code related documents. Include evidence of ability to deliver advancement samples within 5 days and conform to approval modifications. Ensure compliance with contract terms and provide any OEM or authorization certificates if requested.

What are the delivery terms for the parking brake lining kit contract?

Delivery begins after award and follows the original delivery period. If the option clause is exercised, delivery time can extend proportionally with the increased quantity, with a minimum extension of 30 days and adjustments if the buyer delays sample approval.

What is the scope of the 25% quantity variation clause?

The purchaser may increase or decrease order quantity up to 25% at the contracted rates at contract placement or during the currency. Any extension is calculated based on the ratio of increased to original quantity, with a minimum 30-day extension unless the original period is shorter.

What are the sample requirements for bulk manufacturing approval?

Submit 5 advance samples within the 5-day window post-award. The buyer will approve or specify modifications within 5 days. If delayed, delivery is re-fixed for the period of delay. If samples deviate materially, the buyer may demand fresh samples or terminate.

Are there any standards or certifications required for this parking kit bid?

No specific standards or certifications are listed in the available data. Bidders should be prepared to comply with the contract specifications framework once samples are approved and await further instruction from the buyer regarding any required quality or certification.

What happens if there is a deviation from approved samples in the Indian Army bid?

Major deviations may trigger a buyer-directed corrective action, including new sample submission or contract termination. The bidder bears costs for bulk production prior to unconditional approval, and the buyer may request modifications before continuing supply.

What is the role of the EFT Mandate in vendor eligibility?

The EFT Mandate, certified by the bank, is required for electronic payments and vendor verification. Along with PAN and GSTIN, it ensures eligibility for bid submission and smooth processing of payments following contract award.