GEM

Kendriya Vidyalaya Sangathan Digital Duplicators Tender Kanchipuram Tamil Nadu 2025 - V4, Supply & Commission

Bid Publish Date

03-Nov-2025, 5:54 pm

Bid End Date

10-Nov-2025, 3:00 pm

Bid Opening Date

10-Nov-2025, 3:30 pm

Location

KANCHIPURAM , TAMIL NADU

Progress

Issue03-Nov-2025, 5:54 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Kendriya Vidyalaya Sangathan, under the Department Of School Education And Literacy, seeks bids for Digital Duplicators (V4) in KANCHIPURAM, TAMIL NADU 600016. The scope covers Supply, Installation, Testing and Commissioning of the selected machines. Bids must accommodate a 25% quantity variation during contract execution. Bidders must meet turnover criteria for themselves and the OEM, with documentation to be uploaded. The tender emphasizes post-sale support for imported products through an Indian-based OEM/authorized seller. This procurement targets schools requiring reliable, fast duplicators with configurable paper feed, print and scan features, and warranty.

Technical Specifications & Requirements

  • Product: Digital Duplicators (V4); Type of Machine and Printing Colour to be confirmed by vendor
  • Paper Feed Tray Stacking Capacity to be specified by bidder
  • First Print Time / Stencil Making Time (lower is better) as performance metric
  • Scanner: Scanning Method and Scanning Resolution (in DPI) to be provided by bidder
  • Interface/Ports: Required connectivity options to be listed
  • Warranty: Warranty period and terms to be declared by vendor
  • Scope includes on-site implementation for successful bid; minimum service and warranty expectations implied through the term "Warranty" in terms

Terms, Conditions & Eligibility

  • Quantity flexibility: Purchaser may increase/decrease quantity by up to 25% at order and during the contract, with time extension rules tied to the extended quantity
  • Scope: Bid price must cover Supply, Installation, Testing and Commissioning
  • Turnover criteria: Minimum average annual turnover for bidder and OEM over the last 3 financial years (end of March) as stated in the bid document; audited balance sheets or CA certificates required
  • OEM/Imported rules: If imported, OEM or authorized seller must have a registered office in India for after-sales service; certificate to be submitted
  • All sections must align with these buyer-added terms and the procurement intent for Kendriya Vidyalaya Sangathan

Key Specifications

  • Product/service names: Digital Duplicators (V4)

  • Quantities: 25% quantity variation permitted during contract

  • EMD/Estimated value: Not specified in provided data

  • Experience: Turnover criteria for bidder and OEM over last 3 years; CA/audited balance sheets required

  • Quality/standards: Warranty term to be declared; OEM/Authorized Seller must have India presence for after-sales

  • Delivery/Installation: Scope includes Supply, Installation, Testing and Commissioning

Terms & Conditions

  • Quantity variation up to 25% at order and during contract with proportional delivery time

  • Bid price must cover Supply, Installation, Testing and Commissioning

  • Turnover criteria for bidder and OEM over the last three financial years with documented evidence

Important Clauses

Payment Terms

Not explicitly stated; contract will follow the standard GEM/State terms as per T&C

Delivery Schedule

Delivery window begins after original delivery order; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties, LDs or performance bonds not detailed in provided data; to be defined in final bid documents

Bidder Eligibility

  • Minimum average annual turnover over last 3 financial years as specified in bid document

  • OEM turnover requirement for the primary product category

  • OEM or Authorized Seller must have registered Indian office if product is imported

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Performance / Functional Paper Feed Tray Stacking Capacity 1000 or better
Performance / Functional First Print Time /Stencil making time (Second) hint: lesser the Print Time is generally consider the better 20 or Lesser Or higher
Scanner Scanning Method Flatbed scanner(book top)
Scanner Scanning Resolution (Dots per inch) 600 x 600 Or higher
Buyer Specific Requirements Type of Machine Single Drum
Buyer Specific Requirements Printing Colour Mono Colour
Buyer Specific Requirements Interface/ Ports USB2.0
Warranty and Services Warranty 1 year, 2 years, 3 years, 4 years, 5 years Or higher

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration document

2

PAN card

3

Audited financial statements or CA certificate indicating turnover for last 3 financial years

4

Bidder turnover certificate if incorporated less than 3 years ago

5

OEM authorisation or proof of Indian after-sales service capability for imported products

6

Experience certificates for similar Supply-Installation-Testing-Commissioning projects

7

Technical bid documents showing compliance with requested features (Paper Feed Tray, First Print Time, Scanning method/resolution, Interface/Ports, Warranty)

8

Any other documents specified in the T&C such as declaration of option clause acceptance

Frequently Asked Questions

How to bid for Kendriya Vidyalaya digital duplicator tender in Kanchipuram 2025

Bidders should submit a complete technical bid with specifications for Digital Duplicators (V4), including paper feed, first print time, scanning method and DPI, connectivity options, and warranty. Include audited turnover or CA certificate for last 3 financial years, GST, PAN, and OEM authorization if imported. Ensure 25% quantity variation clause acceptance.

What documents are required for KVS duplicator procurement bid in Tamil Nadu

Required documents include GST certificate, PAN, audited financial statements or CA turnover certificate for last 3 years, OEM authorization if imported, experience certificates for similar projects, and technical bid demonstrating compliance with paper tray, print-time, scan specs, interfaces and warranty.

What are the technical specifications for Digital Duplicators in this tender

Specifications include Paper Feed Tray capacity, First Print Time, Scanning Method, Scanning Resolution (DPI), Type of Machine, Printing Colour, Interface/Ports, and Warranty. Bidders must clearly state performance metrics, compatible interfaces, and warranty period in the technical bid.

What is the quantity variation provision for this KVS tender

The purchaser may increase or decrease bid quantity up to 25% at contract placement and during currency, with delivery time adjusted by the formula (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Who must have Indian after-sales support for imported duplicators

For imported Digital Duplicators, the OEM or Authorized Seller must maintain a registered office in India to provide after-sales service; submit a certificate proving presence in India with the bid.

What are the turnover requirements for bidders and OEMs for this procurement

Bidders must meet minimum average annual turnover over the last 3 financial years ending 31st March; OEM turnover must also meet the stated threshold. Submit audited balances or CA certificates as documentary evidence with the bid.

When is installation and commissioning expected under this contract

Scope includes Supply, Installation, Testing and Commissioning; delivery schedule follows the option clause and original delivery period, with potential extensions based on quantity variations and minimum 30 days added time.