GEM

Vishwakarma Government Engineering College Chandkheda Gandhinagar Water Purification & Conditioning AMS Tender 2025

Posted

26 Oct 2025, 08:38 am

Deadline

11 Nov 2025, 12:00 pm

Value

₹1,50,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue26 Oct 2025, 08:38 am
AwardPending
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Quantity

20

Bid Type

Two Packet Bid

Key Highlights

  • • State-level service availability evidenced by local Gujarat office requirement
  • • EMD submitted via Demand Draft or online with hardcopy delivery within 5 days
  • • 50% contract quantity/duration flex allowed before issuance; post-issuance cap remains 50%
  • • MSE purchase preference for eligible local manufacturers with valid Udyam registration
  • • OEM/service provider eligibility for water purifier maintenance; Escalation matrix mandatory
  • • No BOQ items were provided; estimated value labeled ₹150,000

Categories 11

RF PASSIVE COMPONENTS ELECTRICAL WATER VENDING MACHINE COOLER SERVICES FILTERS WATER COOLER WATER PURIFIER AND RO PLANT REVERSE OSMOSIS PLANT WATER PURIFICATION FLOUR MILL

Tender Overview

Organization: Vishwakarma Government Engineering College, Chandkheda, Gandhinagar, under the Gujarat Education Department. Product/service: Annual maintenance for water purification and conditioning system, Version 2, covering drinking water coolers (5 to 7 units) and associated components: servicing, filters, membranes, and all electrical parts. Estimated value: ₹150,000. Location: Chandkheda, Gandhinagar, Gujarat. Unique aspects include an explicit service and maintenance scope, escalation matrix, and vendor office requirements within the same state. Tender emphasizes a flexible quantity/duration clause up to 50% and MSE purchase preference rules applicable to eligible state bidders.

Technical Specifications & Requirements

  • Delivery/onsite service location: State of Gujarat; service availability evidenced by local office requirement.
  • Scope of work: Basic servicing, replacement filters and membranes, electrical component servicing for 5–7 drinking water coolers; Version 2 maintenance framework.
  • Contract flexibility: 50% increase/decrease in quantity or duration allowed pre-issue; after issuance, same cap applies.
  • Vendor requirements: Escalation matrix for service support; DD-based or online EMD accepted; hardcopy submission within 5 days post bid opening.
  • Preface to eligibility: State-level MSE preference with documented Udyaam registration and OEM/service provider status; bids must show manufacturing/OEM alignment when claiming preference.
  • Documentation: Certificates/undertakings to avoid rejection; service capability proof and reference documents may be required.

Terms & Eligibility

  • EMD/Payment: EMD submission via Account Payee Demand Draft payable to Principal, Vishwakarma Government Engineering College; DD proof to be uploaded with bid; hardcopy to reach within 5 days.
  • Delivery schedule: Service availability and response obligations governed by escalation matrix; no fixed delivery date stated.
  • MSE preference: Only eligible if bidder is an OEM/manufacturer with valid Udyam registration; traders excluded; price matching window up to L1+20% for MSEs.
  • Financial health: bidder must not be under liquidation or similar proceedings; provide an undertaking.
  • Documentation: Missing certificates/documents can lead to bid rejection; ensure upload of all required items per ATC/Corrigendum.

Key Specifications

  • Water purification & conditioning system maintenance for 5–7 drinking water coolers

  • Basic servicing, replacement filters and membranes, electrical components

  • Version 2 compliance with local service availability in Gujarat

  • Escalation matrix for service support must be provided

  • EMD submission options: DD or online; hardcopy delivery within 5 days

Terms & Conditions

  • EMD to be paid via DD in favor of Principal, VGEC Chandkheda; delivery proof to be uploaded

  • 50% quantity/duration flex permitted before contract issuance; post-issuance cap remains 50%

  • MSE preference applicable to eligible state bidders with valid Udyam registration

Important Clauses

Payment Terms

EMD via DD or online; payment terms not explicitly stated; ensure submission proof and vendor readiness

Delivery Schedule

Service availability and escalation matrix define response times; no fixed calendar date provided

Penalties/Liquidated Damages

Not specified; penalties may be inferred from escalation and service levels

Bidder Eligibility

  • OEM/manufacturer with documented service capability for water purification systems

  • Valid Udyam registration for MSE preference

  • No ongoing liquidation or bankruptcy proceedings; provide compliance undertaking

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar maintenance work

4

Financial statements or solvency certificate

5

EMD document (DD or online payment receipt) and scanned proof

6

Technical bid documents and OEM authorization (if applicable)

7

Escalation matrix for service support

8

Udyam registration certificate (for MSE preference)

Frequently Asked Questions

How to bid for water purification AMS tender in Gandhinagar 2025?

Bidders must register as OEM/service provider with local Gujarat office, submit EMD via DD or online, upload GST, PAN, experience certificates, financials, and OEM authorizations. Ensure Escalation Matrix and Udyam registration if claiming MSE preference. Delivery scope covers 5–7 drinking water coolers with filter/membrane replacements.

What documents are required for VGEC Chandkheda water service bid 2025?

Required documents include GST certificate, PAN, company/FIRM registration, experience certificates for similar maintenance, financial statements, EMD proof (DD or online), technical bid, OEM authorization (if applicable), escalation matrix, and Udyam registration for MSE preference.

What are the technical specifications for water purifier maintenance in Gujarat?

Maintenance covers basic servicing, replacement filters and membranes, and servicing of all electrical parts for 5–7 drinking water coolers. No itemized BOQ is provided; ensure compliance with Version 2 framework and provide service capability in Gujarat.

When is the submission deadline and how is EMD submitted for this tender?

EMD can be submitted as an Account Payee DD in favor of Principal, VGEC Chandkheda, Ahmedabad, or online. A scanned DD proof must be uploaded with the bid, and the original hardcopy delivered within 5 days after bid opening.

What are the eligibility criteria for MSE bidders in this tender?

MSE bidders must be manufacturer/OEM with valid Udyam Registration and online validation. Traders are excluded. If L1 is not an MSE, the MSE quote within 20% of L1 may be invited to match the price for the contract.

What is the estimated contract value and scope for water cooler maintenance?

Estimated value is ₹150,000. Scope includes Version 2 maintenance for 5–7 drinking water coolers, covering basic servicing, filters, membranes, and all electrical components; ongoing service support with an escalation matrix.

What happens if the contract quantity changes during bidding?

The buyer may increase or decrease contract quantity up to 50% at contract issue; post-issuance, quantity/duration can be adjusted by up to 50% with bidder acceptance of revised terms.

What is required for service support escalation in this tender?

Bidders must provide a detailed Escalation Matrix with telephone numbers and contact points for timely service support, ensuring rapid response for water purifier maintenance across Gujarat.