GEM

Engineers India Limited Visiting Cards Tender in India - ECO-Mark Compliant, 100000+ Cards 2025

Posted

22 Oct 2025, 12:14 pm

Deadline

03 Nov 2025, 04:00 pm

Location

SOUTH DELHI , DELHI

Progress

Issue22 Oct 2025, 12:14 pm
AwardPending
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Quantity

100000

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM/Branding: ECO-Mark compliant visiting cards required
  • • Standards/Certifications: AHSP/NABL/ILAC accredited test reports or Central Government Lab proof
  • • Delivery terms: Staggered supply plan—100,000 cards in 365 days, then 25,000 per quarter
  • • Payment terms: GST handled by bidder; reimbursement as per actual rates or quoted percentage (whichever lower)
  • • Financial health: No liquidation or bankruptcy; needs a formal undertaking
  • • Sampling: Advance sample approval required before supply
  • • Delivery flexibility: Option clause allows ±25% quantity change at contract rates
  • • Invoicing: GSTIN alignment with consignee; consignor details to be matched

Categories 1

CARDS

Tender Overview

Organization: Engineers India Limited, requesting procurement of visiting cards with ECO-Mark conformity and advance sample approvals. Scope includes paper type, grammage, card size ±1 mm, printing side/color, and finishing under General Requirement categories. Quantity: 100,000 cards to be delivered in a staggered schedule across 365 days, with 25,000 cards per quarter. Location specifics are not listed; procurement targets corporate branding assets for official use. A key differentiator is the emphasis on ECO-Mark compliance and pre-approval of samples before supply. Unique terms include potential incremental quantity at contract rates and a minimum delivery window tied to extended periods.

Technical Specifications & Requirements

  • Product: Visiting cards (general requirement) with specified paper type and grammage, card size within ±1 mm, single/double-sided printing as per requirement, and standard printing color options.
  • Finish & Packaging: Surface finish to be specified; packaging standards likely align with bulk office stationery.
  • Testing/Certification: Must provide test reports from AHSP/NABL/ILAC accredited labs or Central Government Lab to prove conformity.
  • Advance Sample: Supplier must provide advance samples for buyer approval before commencement of supply (unless direct buying).
  • Compliance: Product must be ECO-Mark compliant; printing/color and finishing must meet specified quality controls.

Terms, Conditions & Eligibility

  • Delivery: Staggered delivery: 100,000 cards within 365 days; thereafter 25,000 cards per quarter.
  • GST: Bidder to handle GST; reimbursement up to applicable rates or quoted rate, whichever is lower.
  • Financial Standing: Bidder must not be under liquidation or bankruptcy; an undertaking is required.
  • Invoicing: Invoice should be in consignee name with consignee GSTIN.
  • Contract Flexibility: Purchaser may adjust quantity by ±25% and extend delivery as per option clause.
  • Termination: Buyer may terminate for non-compliance or delivery failure with written notice.

Key Specifications

  • Product/service: Visiting cards (general requirement)

  • Quantity: 100,000 cards initially; staggered delivery across 365 days

  • Paper: Specific paper type and grammage as per tender; exact values not disclosed

  • Card size: within ±1 mm of specified dimension

  • Printing: Single/double-sided printing as required; color options specified

  • Finish/Packaging: Surface finish to be defined; packaging per bulk stationery norms

  • Compliance: ECO-Mark certification; test reports from AHSP/NABL/ILAC or Central Government Lab

Terms & Conditions

  • Quantity flex: ±25% variation allowed at contract, with delivery recalculation

  • GST: Bidder bears GST; reimbursement rules apply per tender terms

  • Advance samples: Mandatory before supply start; exceptions for direct buying

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as per actuals or applicable rate, whichever lower

Delivery Schedule

100,000 cards within 365 days; 25,000 cards per quarter thereafter; staggered delivery

Penalties/Liquidated Damages

Buyer may terminate for non-delivery or material term breach; details per contract

Bidder Eligibility

  • No liquidation or bankruptcy proceedings; provide undertaking

  • Demonstrated experience in printing/stationery procurement, preferably ECO-Mark compliant

  • Financial stability evidenced by statements or solvency documents

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Requirement Paper type Art Card
General Requirement Grammage (substance) for paper 300 GSM
General Requirement Size of card (±1 mm) 51 X 89 mm
General Requirement Printing side Single
General Requirement Type of Visiting Card Plain
General Requirement Printing colour Multicolour
General Requirement The product conforms to ECO-Mark No
General Requirement Agree to provide Advance Sample(s) for buyer's approval before commencement of supply (Applicable in case of orders placed against bid and not applicable in case of Direct Buying) Yes
Finish and Packaging Surface Finish Matt
Testing and Certification Availability of test report from AHSP /NABL /ILAC accredited or Central Government Lab to prove conformity of products to the specification No

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar stationery printing projects

4

Financial statements or solvency proof

5

EMD/Security deposit documentation (if applicable per tender terms)

6

Technical bid documents and ECO-Mark conformity evidence

7

OEM authorizations or supplier certifications (if applicable)

Frequently Asked Questions

How to bid for visiting cards tender in India with ECO-Mark compliance?

Bidders must submit GST, PAN, experience certificates, financial statements, and ECO-Mark conformity proofs. Include advance sample approval, test reports from AHSP/NABL/ILAC or Central Government Lab, and ensure invoicing aligns with consignee GSTIN. The contract allows ±25% quantity variation; prepare schedule accordingly.

What documents are required for the visiting cards procurement in Engineers India Limited?

Prepare GST certificate, PAN, feasibility/financial statements, experience certificates of similar printing work, ECO-Mark proof, micro-level technical bid, and OEM authorizations if applicable. Include advance sample approval and lab test reports confirming conformity to standards.

What are the delivery terms for bulk visiting card supply in this tender?

Delivery is staggered: 100,000 cards within 365 days from contract placement, plus 25,000 cards per quarter thereafter, with possible quantity adjustments up to ±25% at contract rates. Ensure timely sample approvals to avoid delays.

What standards are required for visiting card testing and certification?

Testing must be supported by AHSP/NABL/ILAC accredited lab reports or Central Government Lab verifying conformity to specified visiting card standards and ECO-Mark compliance. Include official test certificates in the technical bid package.

How does GST impact payment for visiting card procurement?

GST is to be borne by the bidder; reimbursement will align with actual GST rates or the quoted GST percentage, whichever is lower, subject to tender terms. Ensure accurate GST invoicing to the consignee.

What is the advance sample requirement for this bid?

Advance sample(s) must be provided for buyer approval before commencing supply, unless the order is placed via Direct Buying. Samples should reflect paper type, grammage, print color, and finish per specification.

Can the order quantity be increased during the contract period?

Yes, the purchaser may increase the ordered quantity up to 25% of the contracted quantity during the currency of the contract at the contracted rates, with delivery timing adjusted accordingly.

What are the invoicing requirements for visiting card delivery?

Invoices must be raised in the consignee’s name with the consignee GSTIN. Ensure clear mention of quantity, unit price, and total amount, aligned with staggered delivery milestones and payment terms.