GEM

Indian Army Procurement Tender for Automotive Spare Parts & Components – Bardhaman West Bengal 2025

Posted

28 Oct 2025, 09:48 pm

Deadline

11 Nov 2025, 11:00 am

Location

BARDHAMAN , WEST BENGAL

Progress

Issue28 Oct 2025, 09:48 pm
AwardPending
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Quantity

230

Category

Hydraulic Filter Cartg

Bid Type

Two Packet Bid

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a broad range of automotive spares and components, including oil filters, air cleaner elements, hydraulic and fuel filters, engine and transmission parts, lighting assemblies, seals, fasteners, and related items. This Bardhaman, West Bengal procurement targets a catalog of approximately 70 items with no explicit total quantity published, and an unspecified estimated value. Bidders should anticipate a data-sheet verification requirement and the possibility of quantity variation up to 25% during contract execution. The tender emphasizes adherence to supplied data sheets, and a site-visit option is available for pre-bid assessment. The scope is defined by a comprehensive BOQ listing 70 items across multiple sub-categories, underscoring standardized replacement components for military vehicles and equipment. The buyer reserves rights to adjust quantity while maintaining contracted rates, with delivery timelines aligned to original or extended orders. This tender requires meticulous technical alignment with the Data Sheet upload and risk-free site assessment; OEM authorizations and GST/PAN documentation will be critical in bid evaluation.

Technical Specifications & Requirements

  • Product categories covered: Oil filter, Air cleaner element outer, Air cleaner element inner, Inertia brake assembly, Universal joint assy, Magnet filter, Head light assembly, Engine stopper switch, End bit components, Light switches and ignition switches, Indicator lights, Screen filter, Gear lever/key assemblies, Hydraulic and transmission filters, Fuel filters, Water temperature gauge, Clutch components, Door and window hardware, Tubes and pins, Fender and bumper hardware, Seals and gaskets, Wheel nuts, Anabond paste, and more as per BOQ.
  • Data Sheet upload: Required to accompany bid; mismatch may lead to rejection.
  • Site visit option: Available; costs borne by bidder; installation/site conditions may influence bid.
  • Control variables: 70 items in BOQ; precise quantities not disclosed; delivery period linked to original delivery order; optional quantity variation up to 25% at contracted rates.
  • Compliance expectations: Product data must align with Data Sheet; no unexplained parameter mismatch.
  • Delivery/installation context: Delivery schedule and site conditions to be confirmed; termination rights exist for non-compliance or failure to deliver.

Terms, Conditions & Eligibility

  • EMD and financial terms: Not explicitly specified in available data; bidders should prepare standard bid security as per organization norms.
  • Delivery terms: Option clause allows quantity variation up to 25%; delivery period follows last date of original/extended orders with minimum time considerations.
  • Data Sheet compliance: Mandatory upload of product Data Sheets; mismatch can cause bid rejection.
  • Site visit: Optional; costs borne by bidder; entry allowed under express conditions and with liability indemnities.
  • Contract termination rights: Purchaser may terminate for material non-compliance or delivery failure; extended delivery time calculations may apply.
  • Documentation prerequisites: Likely GST, PAN, experience certificates, OEM authorizations, and financial statements; verify during bid submission.

Key Specifications

    • Product categories: Oil filter, Air cleaner element outer, Air cleaner element inner, Inertia brake assembly, Universal joint assy, Magnet filter, Head light assy, Engine stopper switch, End bit nut/bolt, Light switch, Ignition switch, Indicator light, Screen filter, Gear lever key, Hydraulic/filter parts, Fuel filter, Transmission filter, Hydraulic filter cartridge, Filter element, Filter rings, Wheel nuts, Anabond paste, Door/window hardware, Seals, Shafts, Tubes, Buckets/tooth components, Cables, Steering/Clutch parts, etc.
    • BOQ context: 70 total items; exact quantities not disclosed in provided data
    • Data Sheet requirement: Data Sheet must match bid-provided parameters; mismatch may lead to rejection
    • Delivery variation clause: 25% quantity variation allowed at contracted rates during contract period
    • Site visit option: Optional, bidder bears site-visit costs, and liability for any incidents rests with bidder

Terms & Conditions

  • Option to increase/decrease quantity up to 25% of bid quantity at contract time

  • Data Sheet upload required with bid documents and must align with offered product specifications

  • Optional site visit allowed; bidder bears all costs and accepts liability terms

Important Clauses

Payment Terms

Not explicitly stated in provided data; standard government terms likely apply, including possible advance/milestone payments per contract

Delivery Schedule

Delivery period linked to last date of original order; extended delivery time proportionate to quantity variation, minimum 30 days

Penalties/Liquidated Damages

Contract termination rights for non-delivery or material non-compliance; LD terms not specified in provided data

Bidder Eligibility

  • Experience in supplying automotive spare parts or related components to government/military bodies

  • GST registration and PAN; ability to provide data sheets and OEM authorizations

  • Financial stability demonstrated through financial statements sufficient to support contract performance

Bill of Quantities (BOQ) 70 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Oil Filter 3166554 6 nos rohit@hallabol 15
2 Air cleaner element outer 3237959 3 nos rohit@hallabol 15
3 Air cleaner element inner 3237958 3 nos rohit@hallabol 15
4 Inertia Brake Assembly 116 MC 02146 3 nos rohit@hallabol 15
5 Universal Joint Assy 116 UJ 03005 1 nos rohit@hallabol 15
6 Magnet filter 116P502024 3 nos rohit@hallabol 15
7 Head light assy 110EG02104 2 nos rohit@hallabol 15
8 Engine stopper switch 504975 3 nos rohit@hallabol 15
9 End bit side 116AD510254 2 nos rohit@hallabol 15
10 End bit nut and bolt 14220001720and1820 10 nos rohit@hallabol 15
11 Light switch CFS0112420 2 nos rohit@hallabol 15
12 Ignition switch CEK0110000 2 nos rohit@hallabol 15
13 Indicator light 71003240020 5 nos rohit@hallabol 15
14 screen filter 30Z7181008 4 nos rohit@hallabol 15
15 Gear lever key CFK0200522 4 nos rohit@hallabol 15
16 Hyd jack cyl seal kit 116HC02048 4 nos rohit@hallabol 15
17 Fuel filter primary 41Z7181537 6 nos rohit@hallabol 15
18 Transmission filter 281 16 112901 6 nos rohit@hallabol 15
19 Hyd filter 116H 591784 6 set rohit@hallabol 15
20 Fan belt 178746 4 nos rohit@hallabol 15
21 Water temp gauge 71005200060 2 nos rohit@hallabol 15
22 Steering filter 5.24E+11 6 nos rohit@hallabol 15
23 Clutch plate 110MC11359 2 nos rohit@hallabol 15
24 Clutch Disc 110MC02019 3 nos rohit@hallabol 15
25 Screw M6 by 25 61 161JCB-82601768 4 nos rohit@hallabol 15
26 Scal Door 61 161JCB-333Y6544 2 nos rohit@hallabol 15
27 Scal Door Left side Rear Window 61161JCB332G5100 2 nos rohit@hallabol 15
28 Scal Door Right side Rear Window 61161JCB332G5101 2 nos rohit@hallabol 15
29 Buch 61161JCB80800296 4 nos rohit@hallabol 15
30 Lever bottom gear shift 61161jJCB45970271 2 nos rohit@hallabol 15
31 Lever gear shift 61161JCB44505501 2 nos rohit@hallabol 15
32 Tail Lamp Left Side 61161JCB332y6095 1 nos rohit@hallabol 15
33 Tail Lamp Right Side 61161JCB332y6096 1 nos rohit@hallabol 15
34 Tube front type 12 point 5 by 80 18 JCB40302816 1 nos rohit@hallabol 15
35 Tube rear type 16point9 by 28 JCB40301925 1 nos rohit@hallabol 15
36 Loader pin JCB81180001 2 nos rohit@hallabol 15
37 lock grill GCB334Y6285 2 nos rohit@hallabol 15
38 Door jack JCB335Y2340 4 nos rohit@hallabol 15
39 Rear window jack JCB335Y2341 4 nos rohit@hallabol 15
40 pin pivot 45by290MM JCB81150369 6 mtr rohit@hallabol 15
41 Spider bearing JCB55042395 2 nos rohit@hallabol 15
42 Fuel filter JCB32007394 2 nos rohit@hallabol 15
43 Transmission filter JCB58118063 2 nos rohit@hallabol 15
44 Hyd filter JCB40300893 2 nos rohit@hallabol 15
45 Hyd strainer JCB32920300 2 nos rohit@hallabol 15
46 Bucket tooth JCB40303603 8 nos rohit@hallabol 15
47 Tooth side cutter JCB40303377 and 76 4 nos rohit@hallabol 15
48 Fan belt JCB32008547 2 nos rohit@hallabol 15
49 Accelerator cable JCB332Y3852 2 nos rohit@hallabol 15
50 Rear wheel stard JCB82600923 4 nos rohit@hallabol 15
51 Air filter element JCB32915802 2 set rohit@hallabol 15
52 Seal kit JCB336C6798 2 nos rohit@hallabol 15
53 Seal pivot pin JCB40303396 10 nos rohit@hallabol 15
54 Pin pivot JCB10192062 4 nos rohit@hallabol 15
55 Shim 1point 4mm JCB81900049 10 nos rohit@hallabol 15
56 Bar window stay JCB33145087 4 nos rohit@hallabol 15
57 Nut standard M8 JCB13700201Z 4 nos rohit@hallabol 15
58 Inner latch assy JCB333Y2922 2 nos rohit@hallabol 15
59 Hose scavenge JCB333Y3087 3 nos rohit@hallabol 15
60 Fuse JCB71605706 10 nos rohit@hallabol 15
61 Air Filter Outer 6666375 1 nos rohit@hallabol 15
62 Air Filter Inner 6666376 1 nos rohit@hallabol 15
63 Hydraulic Filter Cartg 6692337 1 nos rohit@hallabol 15
64 Filter Element 7319444 1 nos rohit@hallabol 15
65 Fuel Filter Washer seperator 12 6667352 1 nos rohit@hallabol 15
66 Engine Oil Filter 6675577 1 nos rohit@hallabol 15
67 Filter Hyd Rings 744581 1 nos rohit@hallabol 15
68 Bolt Wheel 6709170 2 nos rohit@hallabol 15
69 Nut Wheel 6564669 2 nos rohit@hallabol 15
70 Anabond Paste Anabond Paste 6 nos rohit@hallabol 15

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Required Documents

1

GST Registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements (latest audited/unaudited)

5

EMD/Security deposit as applicable

6

Technical bid documents and Data Sheet of offered products

7

OEM authorizations or authorized dealership certificates

8

Product datasheets for all offered items

9

Any applicable quality/certifications (if specified)

Frequently Asked Questions

How to bid in the Indian Army Bardhaman automotive tender 2025?

Submit the Data Sheet with each offered item and ensure OEM authorization. Provide GST, PAN, and financial documents. Confirm 25% quantity variation rights and delivery terms tied to the original order. Include site-visit readiness and data-sheet alignment to avoid rejection.

What documents are required for the Indian Army vehicle parts tender in West Bengal?

Prepare GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD/Security deposit, technical bid and product Data Sheets, OEM authorizations, and any quality/certification proofs. Ensure all sheets reflect offered items and quantities.

What are the technical specifications for oil filters and air cleaners in this tender?

Specifications require Data Sheet alignment; item categories include oil filters and air cleaner elements (outer/inner). Exact part numbers and measurements will be verified against Data Sheets; ensure ISI/ISO or organization-specific standards are met as applicable by the OEM.

When is the delivery period for the Bardhaman Army parts contract?

Delivery timing ties to the last date of the original delivery order, with potential extension through the option clause. If quantity increases, extended time equals (additional quantity/original quantity) × original delivery period, minimum 30 days.

What is the purpose of the 25% quantity variation clause in this tender?

This clause allows the buyer to increase or decrease ordered quantities up to 25% at contracted rates during and after the initial contract, affecting delivery planning and schedule adjustments.

What are the data-sheet requirements for bid submission in this Indian Army tender?

Bidders must upload comprehensive Data Sheets for all offered products. Mismatches between data sheets and actual product specifications may lead to bid rejection; the data sheets will be used to verify compliance with tender requirements.

What site visit provisions exist for bidders in this Bardhaman tender?

Site visits are optional; bidders bear all costs. Entry is permitted under express conditions, with indemnities for all liabilities arising from the visit. No claim can be made for noncompliance due to lack of pre-information.

What are the key eligibility criteria for suppliers of military vehicle parts?

Eligible bidders should have prior experience in supplying similar automotive spare parts to government/military bodies, possess GST and PAN, provide OEM authorizations, and demonstrate financial stability with supporting statements and data sheets.