GEM

Hqids Department of Military Affairs Paint Markers, Carbon Papers, Notebooks & Accessories Tender 2025 India

Posted

28 Oct 2025, 10:52 am

Deadline

03 Nov 2025, 11:00 am

Location

ERNAKULAM , KERALA

Progress

Issue28 Oct 2025, 10:52 am
AwardPending
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Quantity

385

Category

File/Folder (V3)

Bid Type

Single Packet Bid

Key Highlights

  • • ISI Marked and BIS marked products required (markers, notebooks, pins, folders, tapes, blades)
  • • NABL/ILAC accredited or Central Government Lab test reports demanded on conformity claims
  • • ECO-Mark cream wove paper requirement for notebooks with IS standards ±2 mm dimension tolerance
  • • Dimension and packaging specifics for files/folders and drawing pins (head diameter, carton packing)
  • • Brand/OEM authorizations may be necessary; ensure product not obsolete with at least 2 years market life
  • • GST treatment is supplier's responsibility; reimbursement as per actuals or applicable rates
  • • Delivery timelines, EMD amount, and penalty/LD details to be confirmed in the full terms
  • • Not all BOQ items listed; procurement spans multiple stationery and office hardware categories

Categories 2

PEN PINS

Tender Overview

The Organization is Hqids under the Department of Military Affairs and the tender targets a multi-category procurement of office stationery and related items, including Permanent Paint Markers (V2/Q4), Carbon Papers as per IS 1551 (Q4), Shorthand Notebooks (Q4), Drawing Pins (V2) as per IS 5205 (Q4), File/Folder (V3) (Q4), Pen or Pencil Holders (V2) (Q4), Double sided tape (Q4), and knife blades (Q4). The scope implies BIS-ISI marked, ECO-Mark compliant notebooks and BIS/NABL test reports upon request. No explicit quantity or estimated value is given, but the product breadth covers paper, stationery and ancillary hardware for military-administrative use. The tender emphasizes conformity to standard-grade office supplies with brand/OEM expectations, packaging and dimension requirements, and potential test-report availability. This tender entry highlights evaluation of quality assurance through test reports and BIS/ISI certifications, plus packaging and color specifications for folders and pins. The opportunity is location-agnostic within the context of government procurement channels and requires readiness for compliance with multiple governing standards.

Technical Specifications & Requirements

  • Product categories include: Permanent Paint Markers (V2), Carbon Papers per IS 1551 (Q4), Shorthand Notebooks (Q4), Drawing Pins (V2) per IS 5205 (Q4), File/Folder (V3) (Q4), Pen/Pencil Holders (V2) (Q4), Double sided tape (Q4), and Knife blades (Q4).
  • Standards & certifications demanded: ISI Marked; BIS marked; test reports from NABL/ILAC accredited or Central Government Lab on demand; test reports to be furnished if claimed available.
  • Packing & dimensions specifics: packing quantity per carton, file/folder binding, and folder size compatibility; notebooks dimensions to IS standards with ±2 mm tolerance; drawing pin head diameter and packing counts to be specified.
  • Materials & design attributes: body material for markers, tip type/size, replaceable/reversible tips, color specifications, binder and cover color for folders, material of file/folder.
  • Quality/grade metrics: coating and gsm values for paper grades, durability (impressions/copies), and manifolding requirements; ECO-Mark compliant cream wove paper is required for notebooks.
  • Testing access: buyers can request NABL/ILAC/Central Government Lab test reports; availability of test reports on demand.
  • Targeted attributes: ISI/BIS conformity, standard drawing pin dimensions, and brand/OEM suitability where specified.

Terms, Conditions & Eligibility

  • EMD/Financial: EMD amount not specified in the extract; bidders should monitor buyer terms for exact deposit requirements.
  • Delivery & timeline: delivery timelines are not explicitly disclosed; terms section mentions standard government delivery expectations and possible penalties for non-compliance.
  • Payment terms: payment terms not detailed here; GST considerations indicate pass-through/reimbursement as per actuals or applicable rates.
  • Documents: bidders must be prepared with GST registration, PAN, experience certificates, and quality/test certificates; OEM authorizations may be required; NABL/ILAC test reports if applicable.
  • Experience/eligibility: supplier must demonstrate capability to supply BIS/ISI marked office stationery and perform quality testing; no explicit years of experience or turnover given in the extracted data.
  • Warranty & penalties: warranty terms and LD/penalty clauses are not specified in the extract; expect standard government contract penalties and warranty expectations in the full terms.
  • Special clauses: ECO-Mark compliance for notebooks; binding and format requirements for files/folders; dimension tolerances; color and packaging specifics.

Key Specifications

  • Permanent Paint Markers: ISI/BIS compliance, tip type, replaceable tips, color options

  • Carbon Papers as per IS 1551: standard blanket/paper type, testing certification

  • Shorthand Notebooks: ECO-Mark cream wove paper, dimension tolerance ±2 mm per IS, cover color

  • Drawing Pins: V2 per IS 5205, head diameter dimensions, packing counts per carton

  • File/Folder: binding mechanism, material, closure type, pockets, color, size compatibility

  • Pen/Pencil Holders: material, shape, compartments, overall dimensions and weight

  • Double Sided Tape: adhesive strength, width, length, color, adhesion specs

  • Knife Blades: dimensions (length/width/thickness), material of blade and body

Terms & Conditions

  • EMD amount and precise delivery terms to be confirmed in final bid documents

  • Delivery schedule, penalties, and payment terms to be provided in full terms

  • Documentation requirements include GST, PAN, experience, and test reports

Important Clauses

Payment Terms

GST handling by bidder; reimbursement or rate-based GST; standard government payment processing terms

Delivery Schedule

Delivery timelines and milestones to be specified in the final terms; may include penalties for delays

Penalties/Liquidated Damages

LD provisions typically apply for late delivery or non-conforming goods; exact rates to be defined in the contract

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Offer non-obsolete products with minimum remaining market life of 2 years

  • GST registration and tax compliance demonstrated

Technical Specifications 11 Items

Item #1 Details

View Catalog
Category Specification Requirement
NATURE OF INK Type of Ink Water-Based Paint Ink
NATURE OF INK Ink Color Black
NATURE OF INK Ink Capacity (In ml) ≥5ml ml to ≤ 10 ml
GENERIC Body Material Plastic
GENERIC Refillable Markers Yes
TIP & MARKING CHARACTERISTICS Tip Point Type Chisel
TIP & MARKING CHARACTERISTICS Tip Size 0.5 mm
TIP & MARKING CHARACTERISTICS Material of the Tip Felt Tips
TIP & MARKING CHARACTERISTICS Replaceable tips No
TIP & MARKING CHARACTERISTICS Reversible Tip No
PACKING Packing of each Marker Cardboard Box
TEST REPORT DETAILS Availability of Test Report from Designated AHSP/NABL/ ILAC accredited or Central Government Lab to prove the conformity of products to the specification No

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of office stationery

4

Financial statements or balance sheets (latest available)

5

EMD/Security deposit document (as applicable by buyer terms)

6

Technical bid documents demonstrating ISI/BIS compliance

7

OEM authorization letters (if bidding on OEM-brand items)

8

Design/test reports from NABL/ILAC/Central Government Lab if claimed

9

Product catalogs or specification sheets proving standards conformity

Frequently Asked Questions

How to bid for office stationery tender in India (Department of Military Affairs) 2025?

Bidders must submit GST, PAN, experience certificates, financials, and EMD as per terms. Ensure ISI/BIS compliant products, NABL test reports if available, OEM authorizations for brand items, and product catalogs proving specifications. Prepare technical and commercial bids aligned with ECO-Mark notebook requirements and packing specifics.

What documents are required for the office supplies tender in Delhi 2025?

Required documents include GST certificate, PAN card, experience certificates for similar supply, latest financial statements, EMD proof, BIS/ISI conformity certificates, OEM authorizations, and NABL/ILAC test reports if claimed. Provide product catalogs detailing standards and packaging specifications.

What are the technical specifications for ISI marked notebooks in this tender?

Notebooks must use ECO-Mark cream wove paper, dimension tolerance ±2 mm, IS standard sizing, BIS/ISI marks, and test reports available on demand. Cover color and binder design are specified; ensure packaging and file/ folder compatibility with notebook dimensions.

What is the role of NABL/ILAC test reports in this procurement?

Test reports from NABL/ILAC accredited labs verify conformity to ISI/BIS specifications. They may be requested by the buyer during bid evaluation; ensure reports are available if your products claim compliance and provide copies with bid submission.

What are the delivery and payment terms for the Office Supplies bid in 2025?

Delivery timelines are specified in the final terms; penalties may apply for delays. GST is the bidder’s responsibility with reimbursement as per actuals or applicable rates. Payment terms will be defined in the contract; anticipate standard government terms with milestones.

How to ensure EMD compliance for the Department of Military Affairs tender?

EMD requirements are specified in bid terms; verify the exact amount and mode (DD/online) as per organizer guidance. Prepare the EMD submission with bid documents to avoid disqualification; confirm if refundable post bid evaluation.

Which items are included in the file/folder and pin categories in this tender?

Items include File/Folder (V3) with binding mechanism, material, closure, pockets, color, and size compatibility; Drawing Pins (V2) per IS 5205 with head diameter specifications and carton packing details. Ensure IS/Safety standards and packaging specs are met.

What brand/OEM requirements apply to this government procurement?

OEM authorizations may be required for branded items; verify if the tender allows generic equivalents or requires specific brands. Include OEM authorization letters in the bid and confirm product conformity to BIS/ISI standards and the stated ECO-Mark notebook criteria.