GEM

Hqids Department Of Military Affairs Thermal Insulation Repair & Overhauling Tender 2025 in Shipyard - ISI/AAA TRTL Standards

Posted

17 Oct 2025, 03:47 pm

Deadline

24 Oct 2025, 09:00 am

EMD

₹4,23,438

Progress

Issue17 Oct 2025, 03:47 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit EMD amount: ₹423,438 with FDR or Banker's Cheque options
  • • Flexible contract quantity/duration up to 25%
  • • 3-year potential engagement (1 year initial) with mutual extension
  • • PBG or FDR-based performance security required
  • • Bid splitting ratio 60:40 among bidders
  • • Mandatory bid matrix submission and undertaking in ATC

Categories 13

ICE BOX INSULATION WORK XLPE CABLE REFRIGERATORS INSULATION MATERIAL PEB THERMAL INSULATION ENVELOPE POLYSTYRENE SHEET GEYSER THERMOCOL POWER CABLE SWITCH GEAR

Tender Overview

Organization: Hqids, Department Of Military Affairs. Procurement: Repair and overhauling service for thermal insulation works onboard ships yard Cafts and FDNs. Estimated EMD: ₹423,438. Bid duration: initial one year with mutual extension up to three years. Bid split: 60:40 among bidders. EMD/PBG options: FDR or Banker’s Cheque accepted; PBG/FD R required per contract. Location/Context: Government defense sector procurement in India, targeting shipyard insulation works with potential quantity variations of up to 25% at contract issue or subsequently. This tender emphasizes structured bid security and post-award performance security with flexible contract duration.

Technical Specifications & Requirements

  • Service scope: Thermal insulation repair and overhauling on ships yard Cafts and FDNs; no specific part numbers or dimensions provided in the data.
  • Contract duration: 1 year initially, extendable up to 3 years on mutual agreement.
  • Bid evaluation split: 60% for L1/lowest rate, 40% to other qualified bidders per bid splitting clause.
  • EMD/PBG mechanisms: Acceptable formats include FDR in the name of CSY NSRY (SVP) or Banker’s Cheque; FDR provisions require endorsement and delivery of original documents within prescribed timelines.
  • ATC/ATC-specific terms: Requires submission of bid matrix documents; EMD/PBG timelines align with contract duration; hard copy delivery timelines specified.
  • Quality/Compliance: No explicit standards listed; bidders must adhere to general procurement and safety norms of the defense sector.

Terms, Conditions & Eligibility

  • Contract quantity/duration flexibility: Up to 25% change allowed at contract issue or post-issue.
  • Financial standing: Bidders must not be under liquidation or bankruptcy; an undertaking is required.
  • Security deposits: Payment via FDR/Banker’s Cheque; original FDR must be delivered within 15 days of award.
  • Post-award security: Performance security via FDR or PBG; FDR must be pledged in the CSY NSRY (SVP) account.
  • Documentation: Submit bid matrix as per bid document; provide undertakings and necessary financials.
  • Duration and extensions: Work duration 1 year with potential extension up to 3 years upon mutual agreement.

Key Specifications

  • Thermal insulation repair and overhauling services for ships yard Cafts and FDNs

  • Contract duration: 1 year initial, extendable to 3 years

  • EMD amount: ₹423,438; acceptable formats: FDR or Banker's Cheque

  • Performance security: FDR or PBG; FDR to CSY NSRY (SVP) account

  • Bid splitting ratio: 60:40 among bidders

Terms & Conditions

  • 25% quantity/duration adjustment allowed at contract issue

  • EMD must be provided via FDR or Banker's Cheque

  • 1 year contract, extendable to 3 years by mutual consent

Important Clauses

Payment Terms

EMD via FDR/Banker’s Cheque; performance security via FDR or PBG; delivery of hard copies within 15 days of award

Delivery Schedule

Not explicitly defined; requires timely submission of documents and adherence to defense procurement timelines

Penalties/Liquidated Damages

Not specified in available data; standard defense procurement penalties could apply per contract terms

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Experience in thermal insulation repair/overhauling services

  • Financially sound with audited statements (if available)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for thermal insulation repair/overhauling

4

Financial statements (audited if available)

5

EMD submission proof (FDR or Banker’s Cheque) and scanned copy

6

Technical bid documents and OEM authorizations if applicable

7

Undertaking of non-liquidation/bankruptcy

8

Delivery of hard copies of FDR/BC within 15- days of award

Frequently Asked Questions

How to bid for the thermal insulation repair tender in shipyard?

To bid, submit the bid matrix with your proposal, provide ₹423,438 EMD via FDR or Banker's Cheque, and attach undertakings that you are not under liquidation. Include experience certificates and financial statements, plus hard copies of the FDR within 15 days of award.

What documents are required for defense insulation tender participation in 2025?

Required documents include GST certificate, PAN, relevant experience certificates, audited financials if available, EMD proof (FDR/BC), OEM authorizations if applicable, and the bid matrix with undertakings as specified in the ATC.

What are the contract duration and extension terms for this tender?

The work duration is 1 year with the possibility to extend up to 3 years on mutual agreement. The buyer may adjust quantity or duration by up to 25% at contract issue and post-issue, and bidders must accept such amendments.

What is the EMD amount and acceptable security formats for this bid?

EMD stands at ₹423,438. Acceptable security formats include FDR in the name of CSY NSRY (SVP) or Banker's Cheque payable to CSY NSRY (SVP). The bidder must deliver the hard copy within 15 days of award.

What are the eligibility criteria for bidders in this defense insulation project?

Eligibility requires not being in liquidation or bankruptcy, providing an undertaking, and possessing relevant experience in thermal insulation repair/overhauling. Financial stability and prior defense sector exposure may be advantageous; ensure submission of bid matrix and required documents.

What delivery and payment terms apply to the defense insulation contract?

Delivery terms align with defense procurement timelines; payment terms are governed by contract but initial security deposits via FDR/BC are required. The successful bidder must provide the original FDR within 15 days, and a performance security via FDR or PBG.

How is the bid evaluation split and what is the 60:40 ratio?

Bid evaluation uses a 60:40 ratio where 60% weight goes to the lowest rate (L1) awarded for the indicated quantity, while the remaining 40% is distributed among other qualified bidders per the bid-splitting clause, ensuring broader participation.

What are the key security deposits and performance guarantees for this tender?

Key security comprises EMD ₹423,438 via FDR/BC and a post-award performance security via either FDR or PBG in CSY NSRY (SVP). Original FDR delivery and endorsement must be completed within 15 days post-award.