GEM

Central Police Organisation Furniture Tender Darjeeling West Bengal 2025 – Customized Sofas, Executive Chairs, Tables & Installation

Posted

24 Oct 2025, 04:18 pm

Deadline

15 Nov 2025, 04:00 pm

Location

DARJEELING , WEST BENGAL

Progress

Issue24 Oct 2025, 04:18 pm
AwardPending
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Quantity

7

Category

Customize sofa 5 seater

Bid Type

Single Packet Bid

Key Highlights

  • • Critical brand/service requirements: Functional Service Centre in each consignee state, with establishment within 30 days of award
  • • Technical compliance: Supply, Installation, Testing and Commissioning (SITC) for customized furniture
  • • Eligibility: Non-liquidation status; undertaking to confirm financial viability and no bankruptcy
  • • Warranty: Comprehensive warranty beyond standard GeM terms; dedicated service personnel for timely servicing
  • • Penalties/LD: Not explicitly stated; option clause permits 25% quantity adjustment with delivery-time recalculation
  • • Delivery & scope: 25% quantity variation during contract; delivery period calculation formula with minimum 30 days
  • • GST: Bidder bears GST; reimbursement based on actuals or lower applicable rate
  • • Location: Darjeeling, West Bengal 734001; category includes sofas, tables, chairs, shelves

Categories 5

COMPUTER FURNITURE EXECUTIVE CHAIR SOFA BOOK BOOK SHELF

Tender Overview

Central Police Organisation invites bids for customized furniture including sofa 5 seater, sofa 2 seater, center table 4 by 2 ft, book shelf with front glass, executive chair, and customized computer table for the Darjeeling, West Bengal location (734001). The scope covers Supply, Installation, Testing and Commissioning of the specified items. The contract contemplates a flexible quantity clause allowing up to 25% increase/decrease from bid quantity at contracted rates, with delivery timing adjustments as defined. A strong emphasis on ensuring a functional service infrastructure is evident through requirements for on-site/off-site warranty and timely service. The procurement prioritizes items not end-of-life by OEM and mandates GST compliance with actual rates. This tender includes a mandatory establishment of a Functional Service Centre within 30 days of award in the consignee’s state, and defines performance/supervision through dedicated technical staff during warranty.

Technical Specifications & Requirements

  • Product scope: customized furniture set (sofas, center table, book shelf, executive chair, computer table) with installation, testing and commissioning.
  • Delivery scope: supply, installation, testing and commissioning; service centre registration and evidence submission required for payments.
  • Warranty & service: dedicated service personnel deployed during warranty; on-site/off-site coverage depending on warranty type.
  • Compliance notes: GST to be calculated by bidder; GST rate subject to actuals; avoid obsolescence with minimum 1 year residual market life.
  • Delivery timing: option-based quantity adjustments; delivery period calculations linked to original period with minimum 30 days.
  • Ownership/brand constraints: No explicit brand constraints stated; OEM-endorsed service support preferred.

Terms, Conditions & Eligibility

  • EMD / security & financials: Not explicitly stated; bidders must ensure non-liquidation status and provide undertaking.
  • Service capability: Functional Service Centre in the state of each consignee location; establishment within 30 days of award with documentary evidence.
  • Warranty expansion: Comprehensive warranty alongside standard GeM GTC terms; ensure adequate number of service engineers during warranty.
  • Quantity flexibility: Up to 25% variation in contracted quantity during and after award per option clause.
  • GST & compliance: Bidder responsible for GST; reimbursement as per actuals or applicable rate, whichever is lower, up to quoted GST%.

Key Specifications

  • Product category: customized furniture (sofas, center table 4x2 ft, book shelf with front glass, executive chair, computer table)

  • Scope: Supply, Installation, Testing and Commissioning (SITC)

  • Delivery flex: option clause allows ±25% quantity variation at contracted rates

  • Service capability: Functional Service Centre in each consignee state; establish within 30 days of award

  • Warranty: Comprehensive warranty beyond standard terms; dedicated technical personnel for timely service

  • GST: Bidder to account for GST; reimbursement as actuals or stipulated rate, whichever is lower

Terms & Conditions

  • Option clause permits 25% quantity adjustment during/after award with adjusted delivery timelines

  • Establishment of functional service centre within 30 days; payment contingent on documentary evidence

  • SITC scope with GST compliance and non-obsolescence of offered furniture

Important Clauses

Payment Terms

GST to be reimbursed at actuals or lower applicable rate; payment linked to submission of functional service centre evidence

Delivery Schedule

Delivery period recalculated for increased quantity; minimum extension 30 days; original delivery period governs extensions

Penalties/Liquidated Damages

No explicit LD details provided; adherence to SITC timelines and service commitments implied

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy; provide undertaking

  • Offer furniture not declared end-of-life by OEM within at least 1 year residual market life

  • Functional Service Centre established within 30 days of award; evidence submitted prior to payment

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Customize sofa 5 seater Customize sofa 5 SEATER 1 set gstr18 15
2 Customize sofa 2 seater Customize sofa 2 seater 1 pieces gstr18 15
3 Customize center table 4 BY 2 ft Customize center table 4 BY 2 ft 1 pieces gstr18 15
4 book shelf with front glass book shelf with front glass 1 pieces gstr18 15
5 Executive chair Executive chair 2 pieces gstr18 15
6 Customize computer table Customize computer table 1 pieces gstr18 15

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Required Documents

1

Experience Criteria

2

Bidder Turnover

3

Certificate (Requested in ATC)

4

Additional Doc 2 (Requested in ATC)

5

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

6

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid in Central Police Organisation furniture tender in Darjeeling?

To bid, bidders must confirm non-liquidation status, submit GST and PAN, provide experience certificates and financial statements, and include OEM authorisations where required. Ensure SITC scope coverage and confirm Functional Service Centre readiness within 30 days of award. Follow option-quantity terms carefully.

What documents are required for this furniture procurement in Darjeeling 2025?

Required documents include GST registration, PAN card, financial statements, experience certificates for similar SITC furniture projects, OEM authorisations, and an undertaking of non-liquidation. Provide bid security/EMD as per buyer terms and evidence of functional service centre readiness.

What are the essential technical specifications for the customized furniture tender?

The tender calls for customized sofas (5 and 2 seater), a 4x2 ft center table, a book shelf with front glass, an executive chair, and a customized computer table. SITC scope applies; ensure furniture is not end-of-life and supports required service provisions with warranty.

What is the delivery framework and quantity flexibility for this bid?

The contract allows up to 25% quantity variation from bid quantity at contracted rates. Delivery period adjustments apply if quantities change, with minimum extension of 30 days; the calculation is (increased quantity ÷ original quantity) × original delivery period.

What are the GST and payment terms for this furniture procurement?

Bidders must account for GST; reimbursement will be at actuals or the lower applicable rate, whichever is lesser, subject to quoted GST%. Payment is contingent on submission of service-centre evidence and other contractual conditions.

How soon must a functional service centre be established for this tender?

A functional Service Centre must be established within 30 days of award in the state of each consignee location. Documentary evidence of the centre's operation is required before payment processing and service activation.

What warranty and post-warranty support are required for furniture items?

A comprehensive warranty beyond standard terms is required, with dedicated technical personnel for timely service during the warranty period. On-site or off-site coverage depends on warranty type; ensure service SLAs are defined and met.

Is there any brand or OEM constraint for the furniture in this tender?

No explicit brand restriction is stated; OEM-backed service support is preferred. Bidders should avoid obsolescence, ensuring offered products have at least 1 year residual market life and OEM continuity.