GEM

BEML ECU Procurement Tender Department of Defence Production India 2025

Posted

29 Oct 2025, 10:46 am

Deadline

10 Nov 2025, 04:00 pm

Progress

Issue29 Oct 2025, 10:46 am
AwardPending
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Quantity

189

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM warranty certificates required at delivery
  • • Option clause allows ±50% quantity variation during contract
  • • Data Sheet upload mandatory for parameter verification
  • • 2-year warranty from final acceptance or post-installation testing
  • • Well-established in-country after-sales service group must exist
  • • Service centres near consignee locations to be provided
  • • GST reimbursement based on actuals or applicable rates, whichever lower
  • • Scope: Only supply of goods, no installation unless specified

Tender Overview

Bharat Earth Movers Limited (BEML), a key supplier to the Department of Defence Production, invites bids for Electronic Control Unit (ECU) supply. The scope is Only supply of Goods with a 2-year warranty from final acceptance. Bidders must upload a Data Sheet matching product specifications and adhere to the option clause allowing up to a 50% quantity variance. OEM warranty certificates are mandatory at delivery, and service network details in India must be provided. This tender emphasizes stringent parameter verification and post‑sales support with authorised deployment and training requirements.

Technical Specifications & Requirements

  • Product category: Electronic Control Unit (ECU) under the governance of Department of Defence Production. No explicit technical specs provided in the tender data.
  • Data Sheet upload is mandatory to enable parameter verification against offered goods.
  • Option Clause permits quantity variation up to 50% of bid quantity at contract placement and during currency, with delivery calculations based on the original delivery period and extended periods as defined.
  • Warranty: 2 years from final acceptance or post-installation test completion; OEM warranty certificates required at delivery.
  • After‑sales: bidder must demonstrate a well‑established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India, with a list of service centres near consignee locations.
  • Scope is limited to supply; no installation or services are explicitly included unless stated otherwise in accompanying documents.

Terms, Conditions & Eligibility

  • GST applicability to be evaluated by bidder; reimbursement as per actuals or applicable rate, whichever is lower, capped to quoted GST percentage.
  • Data Sheet alignment with technical parameters is mandatory; mismatches may lead to bid rejection.
  • OEM warranty certificates must accompany delivery; serviceability and rectification of any breakdown during the warranty period are required.
  • Bidders must comply with the option clause for quantity adjustments up to 50% and extended delivery time calculations as specified.
  • No BOQ items are listed; feasibility relies on supplied data sheets and compliance documents.

Key Specifications

  • Electronic Control Unit (ECU) – no explicit numeric specs provided in tender data

  • Data Sheet submission mandatory for product verification

  • Warranty: 2 years from final acceptance or post-installation testing

  • OEM warranty certificates required at delivery

  • Option clause: quantity up to 50% +/- with corresponding delivery time calculations

  • Service network requirement: well-established Installation, Commissioning, Training, Troubleshooting and Maintenance in INDIA

Terms & Conditions

  • EMD/financial guarantees not specified in provided data

  • Delivery terms contingent on option clause and original delivery period

  • GST treatment per actuals or applicable rates with cap on GST percentage

Important Clauses

Payment Terms

GST will be reimbursed as per actuals or applicable rates, whichever is lower, up to the quoted GST percentage.

Delivery Schedule

Delivery period and any extensions follow the option clause: quantity adjustments up to 50% and calculated time based on original delivery period with a minimum 30 days.

Penalties/Liquidated Damages

Not specified in provided data; rely on standard purchaser terms and contract clauses to specify LDs if any.

Bidder Eligibility

  • Experience in supplying Electronic Control Units or similar electronic defense components

  • Demonstrated capability for in-country installation, commissioning and maintenance services

  • Compliance with GST and possession ofOEM authorisation/warranty documentation

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Required Documents

1

GST registration certificate

2

PAN card

3

Data Sheet of offered ECU

4

OEM authorization / OEM warranty certificates

5

Financial statements (as required by tender)

6

Experience certificates (relevant ECU supply experience)

7

Service centre details near consignee locations

8

Any other technical compliance certificates requested in bid documents

Frequently Asked Questions

How to bid for the ECU tender in India with Department of Defence Production

Bidders should submit the Data Sheet for the offered ECU, OEM authorization, and OEM warranty certificates. Ensure GST compliance and attach financials. The contract allows up to 50% quantity variation and requires a 2-year warranty from final acceptance or post-installation testing.

What are the required documents for BEML ECU tender submission in India

Required documents include GST registration, PAN card, Data Sheet, OEM warranty certificates, OEM authorization, experience certificates, and service center details. Financial statements may be asked; ensure data sheet alignment with specifications to avoid rejection.

What specifications are mandatory for ECU supply tender in India

Tender mandates a Data Sheet to verify product parameters; no explicit numerical ECU specs are given. Ensure the offered ECU aligns with the Data Sheet and IS/industry standards as applicable, and provide OEM warranty certificates for post-delivery support.

When is the delivery extension allowed for quantity changes in the tender

Delivery extensions are triggered by the option clause allowing up to 50% quantity variation. The extended time uses (increased quantity Ă· original quantity) Ă— original delivery period, with a minimum of 30 days, and may extend to the original delivery period.

What are the warranty terms for ECU supply in this tender

A warranty period of 2 years from final acceptance or post-installation testing applies. Successful bidders must provide OEM warranty certificates at delivery and ensure timely rectification of any breakdown during the warranty period.

What are the GST considerations for this ECU tender in India

GST applicability is bidder‑driven; reimbursement is based on actuals or applicable rates, whichever is lower, capped to the quoted GST percentage. Ensure GST compliance and capture any eligible input tax credits.

What after‑sales support is required for this ECU tender

Bidder must have a well‑established Installation, Commissioning, Training, Troubleshooting and Maintenance service group in India, with service centres near consignee destinations documented in the bid.