GEM

Indian Army Department Of Military Affairs Mattress, Desert Cooler & Household Items Tender Jammu 2025

Posted

27 Oct 2025, 02:09 pm

Deadline

06 Nov 2025, 03:00 pm

Location

JAMMU , JAMMU & KASHMIR

Progress

Issue27 Oct 2025, 02:09 pm
AwardPending
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Quantity

36

Category

mattress with pillow cover and bedsheet

Bid Type

Single Packet Bid

Key Highlights

  • • OEM authorisation letter required
  • • Registered office must be in Jammu district
  • • Pre-bid meeting with sign-off of HOD required
  • • Turnover audited by CA with seals and signatures
  • • Sample items must be submitted to the department
  • • Option clause allows up to 25% quantity variation during contract
  • • Delivery period extension rules defined by option clause
  • • Udyam, GST, PAN, Aadhaar, non-blacklist certificates required

Categories 13

STEEL PLATE WATER DISPENSER COOLER DOORS DESERT COOLER MATTRESS CURTAINS IRON ALMIRAH PILLOW TRANSITION METALS ALMIRAH TURBINE SPARE PART FERROUS ALLOY SUPPLY

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of household and dormitory items including mattresses with pillow covers and bedsheets, desert coolers, hot/cold water dispensers, door/window curtains, rechargeable emergency lights, induction stoves with tea pans, SS plate racks, Milton water bottles, Borosil glass sets, buckets with mugs, 2.5 x 5 ft iron almirahs, shoe racks and iron stands. The vendor must supply across a single contract, with terms enabling up to 25% quantity variation at contracted rates and extended delivery periods as defined by the option clause. A pre-bid meeting may be required. The procurement targets supplying durable, army-grade furnishings and common dormitory equipment, with emphasis on OEM authorization and compliance certificates.

  • Organization: Indian Army
  • Location expectation: Jammu District (registered office)
  • Product categories: mattresses, cooling appliances, kitchen & dining, storage furniture, emergency lighting
  • Quantities/Value: not disclosed; risk and scope indicated by optional quantity changes up to 25%
  • Key differentiator: mandatory OEM authorization and pre-bid documentation
  • Unique aspects: bidder must meet pre-bid meeting and provide audited turnover statements; sample items to department

Technical Specifications & Requirements

  • Product/service names: mattress with pillow cover and bedsheet, desert cooler, water dispenser (hot and cold), curtains for doors and windows, rechargeable emergency light, induction stove with tea pan, stainless steel plate rack, Milton water bottle, Borosil glass set, buckets with mugs, iron almirah (2.5 x 5 ft), shoe rack, iron with stand
  • Standards/quality: not specified in tender data; emphasis on OEM authorization and pre-bid documentation
  • Deliverables context: items to be supplied for Army dormitories and related facilities
  • Delivery scope: quantity variation up to 25% during contract; extended delivery time as per option clause
  • Acceptance: samples to be submitted to the department
  • Documentation: mandatory OEM authorization and audit-compliant turnover proofs to accompany bid

Terms, Conditions & Eligibility

  • EMD/guarantee: not explicitly stated in data; compliance requires standard bid security per tender terms
  • Eligibility: UDYAM certificate, GST certificate, PAN, Aadhaar, non-blacklist certificate, OEM authorization, registered office in Jammu district, pre-bid meeting attendance, audited turnover certificate, IT returns
  • Payment: terms not disclosed; contract terms indicate staged delivery and compliance with option clause
  • Delivery: delivery period aligned with original order date and any extended period under option clause
  • Samples: required for departmental evaluation prior to award
  • Documentation: all documents must be scanned and signed; bid package must include pre-bid meeting sign-off by HOD

Key Specifications

    • Product categories: mattress with pillow cover and bedsheet; desert cooler; water dispenser (hot and cold); curtains; rechargeable emergency light; induction stove with tea pan; stainless steel plate rack; Milton water bottle; Borosil glass set; buckets with mugs; iron almirah (2.5 x 5 ft); shoe rack; iron with stand
    • Delivery: quantity variation up to 25% at contract; delivery time adjustments as per option clause
    • Compliance: OEM authorization; pre-bid meeting sign-off; audited turnover with CA seal
    • Samples: required for departmental evaluation

Terms & Conditions

  • Option Clause permits +/-25% quantity change during and after award at contracted rates

  • OEM authorization and pre-bid meeting with HOD sign-off are mandatory

  • Samples of items must be submitted to the department for evaluation

Important Clauses

Payment Terms

Payment terms are not explicitly stated in the data; contract will reflect standard government norms and may be tied to delivery milestones and acceptance of samples.

Delivery Schedule

Delivery period begins from the last date of the original delivery order; extended time via option clause is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Penalties/Liquidated Damages

Not explicitly provided; typical DA terms would apply per standard government tender guidelines; ensure clarity in final contract.

Bidder Eligibility

  • UDYAM certificate and GST registration

  • PAN and Aadhaar documentation

  • Non-blacklist certificate on ₹100 stamp paper

  • OEM authorization letter from approved manufacturer

  • Registered office in Jammu district

  • Pre-bid meeting attendance with HOD sign-off

  • Audited turnover certificate (CA seal) and ITR of latest year

  • Documents scanned and signed by proprietor/company

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Required Documents

1

UDYAM certificate

2

GST certificate

3

PAN card

4

AADHAAR card

5

Non-blacklist certificate on ₹100 stamp paper

6

OEM authorization letter

7

Registered office in Jammu district proof

8

Pre-bid meeting attendance letter signed by HOD

9

Turnover certificate audited by CA

10

ITR of the recent year

11

All documents scanned and signed by proprietor/company

12

Sample items submission to the department

Frequently Asked Questions

How to bid in the Indian Army mattress and household items tender in Jammu?

Bidders must submit all mandatory documents: UDYAM, GST, PAN, Aadhaar, non-blacklist certificate, OEM authorization, and audited turnover. Include pre-bid meeting sign-off and sample items for evaluation. Ensure registration in Jammu district and CA-sealed turnover statements accompany the technical bid.

What documents are required for the Army procurement in Jammu district?

Required documents include UDYAM certificate, GST registration, PAN, Aadhaar, non-blacklist certificate on ₹100 stamp paper, OEM authorization, registered office proof in Jammu, pre-bid meeting sign-off, audited turnover certificate, IT Returns, and scanned signed copies of all documents; samples must be submitted to the department.

What items are covered under this Army tender in Jammu?

The scope covers mattresses with pillow covers and bedsheets, desert cooler, hot/cold water dispensers, door/window curtains, rechargeable emergency lights, induction stoves with tea pans, SS plate racks, Milton water bottles, Borosil glass sets, buckets with mugs, iron almirahs (2.5 x 5 ft), shoe racks and iron stands.

What are the key eligibility criteria for this Army procurement?

Eligibility requires UDYAM, GST, PAN, Aadhaar, a non-blacklist certificate, OEM authorization, a registered Jammu district office, pre-bid meeting attendance with HOD sign-off, audited turnover with CA seal, and latest IT Returns; samples must be provided for department evaluation.

What is the delivery and quantity variation clause for the Army tender?

The option clause allows up to 25% quantity variation at contract. Delivery time extensions are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What are the recommended payment terms for Army equipment supply contracts?

Payment terms are not explicitly stated; expect standard government norms. Final terms will be specified in the contract, likely contingent on delivery milestones and sample acceptance; ensure readiness to align with milestone-based payments.

How to prepare OEM authorization for Army procurement in Jammu?

Obtain an official OEM authorization letter from the manufacturer with valid authorization scope, product lines covered, and confirm local compliance in Jammu; attach with the bid package and ensure it is scanned and signed as required.

What samples must be submitted for the department evaluation?

Submit department-specified samples of each item category (mattress set, desert cooler, water dispenser, curtains, emergency light, induction stove, SS rack, bottles, glassware, buckets, almirah, shoe rack, iron stand) to demonstrably verify quality and compliance before award.