GEM

Office Of Dg (ace) High End Laptop Tender Maharashtra 414006 ISI/ISO Standards 2025

Bid Publish Date

29-Oct-2025, 4:25 pm

Bid End Date

12-Nov-2025, 11:00 am

Bid Opening Date

12-Nov-2025, 11:30 am

EMD

₹25,000

Location

AHMEDNAGAR , MAHARASHTRA

Progress

Issue29-Oct-2025, 4:25 pm
AwardPending
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Quantity

8

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM authorization requirement and need for OEM certificate
  • • 2-year residual market life requirement for the offered laptops
  • • Data sheet validation against bid parameters to avoid rejection
  • • Delivery address and potential installation scope at VRDE Maharashtra
  • • EMD amount of ₹25,000 and GST handling as per actual or quoted rate
  • • No subcontracting without prior written consent; joint liability clause
  • • Liability and termination clauses for non-performance or delivery failure

Categories 1

LAPTOP

Tender Overview

The Office Of Dg (ace) under the Department Of Defence Research & Development seeks a high end laptop - notebook procurement for delivery and installation at the Director, VRDE, Vahannagar PO, Ahilyanagar, Maharashtra 414006. Estimated value is not disclosed; the EMD is ₹25,000. Bidders must ensure the offered laptops remain market-ready with at least 2 years residual life and not be end-of-life as per OEM. Data sheets must align with product specifications to avoid rejection. A manufacturer authorization is required for OEMs or authorized distributors. This tender focuses on secure data handling and compatible installation within a defence research context.

Technical Specifications & Requirements

  • Product category: High End Laptop - Notebook
  • Delivery and installation location: The Director, VRDE, Vahannagar, Ahilyanagar, Maharashtra 414006
  • EMD: ₹25,000; bidder must not be in liquidation or similar financial distress
  • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; data sheet verifying model vs. bid
  • OEM authorization: required for authorized distributors; include OEM authorization certificate
  • Data sheet matching: data sheet must exactly align with offered product parameters; mismatches lead to rejection
  • GST considerations: GST payable as actual or as quoted, whichever is lower, within applicable rates
  • Contract risk controls: no subcontracting without prior written consent; liability remains with seller and any sub-contractor
  • Lifecycle viability: products must not be end-of-life within the next 2 years; support and parts availability critical
  • Delivery timeline: implied through delivery period clauses; timely delivery mandatory to avoid penalties

Terms, Conditions & Eligibility

  • EMD: ₹25,000 (non-refundable) as security deposit
  • Financial status: bidder must not be in liquidation or bankruptcy; must upload undertaking
  • Product life: offer must be at least 2 years residual market life; not end-of-life by OEM
  • GST: bidder to determine GST; reimbursement as per actual or applicable rate, whichever lower
  • Documentation: submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM/MA approvals
  • Data sheet alignment: data sheet must match offered product; mismatch = rejection
  • Authorization: OEM authorisation form/certificate for distributors; include name, designation, contact
  • Liability: seller remains liable jointly with any assignee/sub-contractor; non-assignment requires buyer consent
  • Termination: buyer may terminate for non-compliance, failure to deliver, or material breach

Key Specifications

  • Product: High End Laptop - Notebook

  • EMD: ₹25,000

  • Delivery location: The Director, VRDE, Vahannagar, Ahilyanagar, Maharashtra 414006

  • Market life requirement: minimum 2 years residual life; not end-of-life per OEM

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate

  • Data sheet alignment with offered model; mismatch leads to rejection

  • OEM authorization required for distributors

  • GST terms: reimbursement as actuals or quoted rate (whichever is lower)

Terms & Conditions

  • Bidder must maintain financial stability and provide undertaken evidence of no liquidation

  • Data sheet must match bid; OEM authorization required for non-manufacturer bidders

  • Delivery and installation to VRDE Maharashtra; termination rights for non-compliance

Important Clauses

Payment Terms

GST reimbursement based on actuals or lower applicable rate; payment terms subject to supplier compliance and data sheet verification

Delivery Schedule

Delivery must adhere to stipulated delivery period; delays may trigger termination or penalties per contract terms

Penalties/Liquidated Damages

Non-delivery or late delivery can lead to termination and potential financial remedies as per buyer terms

Bidder Eligibility

  • Not in liquidation, bankruptcy, or similar proceedings

  • 2 years residual market life for offered laptops

  • OEM authorization required for distributors

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Product data sheet aligned to offered model

6

OEM Manufacturer Authorization/Form for distributors

7

Bidder undertaking on financial standing (no liquidation/bankruptcy)

8

Any additional data sheets or certificates confirming model specifications

Frequently Asked Questions

How to bid for a high end laptop tender in Maharashtra?

To bid, ensure you meet financial stability, provide ₹25,000 EMD, submit PAN/GST and EFT mandate, include OEM authorization, and attach a data sheet matching the offered laptop model. Ensure the product has at least 2 years residual life and complies with biometric data handling requirements if applicable.

What documents are required for the laptop tender in Maharashtra?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and the OEM Authorization form for distributors. Attach the product data sheet and a bidder undertaking confirming financial standing and lack of liquidation.

What are the technical specifications for the laptop bid in Maharashtra 2025?

Specifications mandate a High End Laptop - Notebook category with a data sheet that exactly matches the offered model. OEM authorization is required if bidding through an authorized distributor, and products must have a minimum 2 years residual market life; avoid end-of-life offerings.

When is the delivery deadline for VRDE Maharashtra laptop tender?

Delivery should occur within the contract’s stipulated delivery period; any delay may trigger termination and penalties. The buyer reserves rights to enforce timely delivery and to verify the data sheet against the product during acceptance.

What are the GST considerations for the Maharashtra laptop tender?

GST will be reimbursed based on actuals or the quoted rate, whichever is lower, subject to the applicable GST rate. Bidder should assess GST obligations independently and reflect the correct rate in the bid.

What is the role of OEM authorization in the Maharashtra laptop bid?

Authorized distributors must submit an OEM authorization certificate detailing name, designation, address, email, and phone. This ensures product provenance and post-sale support, aligning with data sheet validation and lifecycle availability requirements.

How is end-of-life status addressed in the laptop tender in Maharashtra?

Bidders must offer laptops with at least 2 years residual market life and not be declared end-of-life by the OEM during the lifecycle. This reduces risk of discontinued parts and ensures ongoing maintenance and warranty support.

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