GEM

North Western Railway Air Conditioner Supply Tender Ajmer Rajasthan - IS 550 Compliant Green AC 2025

Posted

27 Oct 2025, 10:42 am

Deadline

24 Nov 2025, 11:00 am

EMD

₹29,400

Location

UDAIPUR , RAJASTHAN

Progress

Issue27 Oct 2025, 10:42 am
AwardPending
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Quantity

44

Bid Type

Single Packet Bid

Categories 1

AIR CONDITIONER

Tender Overview

Organization: North Western Railway (Indian Railways) seeks the supply of air conditioning units categorized as Split Air Conditioners including Green AC (Wall Mount Type) for installation across the Ajmer division in Rajasthan. EMD: ₹29,400. Scope: Supply of goods only, with installation/commissioning and warranty terms to be fulfilled. Unique terms include a 25% quantity variation right for the Purchaser and extended delivery time calculations. Emphasis on eco-friendly refrigerants, zero ozone depletion potential, and Green AC compliance. The notice references mandatory conformity to relevant ISS standards and comprehensive warranty for the machine and compressor. No BOQ items listed, highlighting a procurement of standalone AC units rather than bundles. This tender targets bidders capable of meeting rail-specific compliance, installation, and post-sale service requirements within the Ajmer region.

Technical Specifications & Requirements

  • Product category: Split Air Conditioner including Green AC, Wall Mount Type (V2)
  • Cooling capacity: Not disclosed in BOQ; subject to standard rail procurement norms with tolerance as per IS/ISI guidelines
  • Refrigerants: Eco-friendly refrigerants with Zero Ozone Depletion Potential; IS 550 compliant core standard referenced
  • Warranty & service: Comprehensive warranty on machine, warranty on compressor, installation/commissioning included, and a defined number of free services during warranty
  • Certifications: Mandatory conformity to relevant ISS standards; OEM authorizations may be required
  • Delivery & installation: Scope limited to supply; installation/commissioning included per terms; potential extended delivery time if option clause exercised
  • Past performance & documentation: Bidder must demonstrate prior supply performance with verifiable proof across last 3 financial years

Terms, Conditions & Eligibility

  • EMD: ₹29,400; payment method may be offline to the Sr DMM, DRM Office Ajmer Division; adherence to EMD submission timelines is essential
  • Option clause: Purchaser may increase/decrease quantity by up to 25% during contract; delivery period adjusted using the defined formula with minimum 30 days
  • GST: bidder bears GST; reimbursement as per actuals or applicable rates, whichever is lower
  • Past performance: Must provide proof of supply (PO, signed receipt/invoice, inspection certificate, etc.) for credibility; non-deviation in documents
  • GST & compliance: Ensure GST registration and associated compliance; deviations in uploaded documents may lead to rejection
  • Delivery & penalties: No specific LD clause described; adherence to delivery timelines as per option clause is implied
  • Warranty: Comprehensive warranty period and compressor warranty to be clearly stated in bid; installation charges included
  • Documentation: Submission of GST, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations as required

Key Specifications

  • Ecologically friendly refrigerants with Zero ODP

  • IS 550 compliant standards referenced for performance

  • Comprehensive warranty on air conditioner and compressor

  • Installation/commissioning included in scope

  • Proof of supply required for past performance as per last 3 financial years

Terms & Conditions

  • EMD of ₹29,400 and offline payment to Ajmer DMM office

  • Option to adjust quantity by ±25% during contract with extended delivery time

  • GST borne by bidder; reimbursement as per actuals or lower applicable rate

  • Past performance proof with verifiable supply records required

  • IS/ISS conformity and OEM authorizations may be mandatory

  • Delivery scope is goods only; installation included under terms

Important Clauses

Payment Terms

EMD of ₹29,400; offline payment to Sr DMM, DRM Office Ajmer Division; GST handling per actuals; no deviations allowed in uploaded documents

Delivery Schedule

Option clause permits ±25% quantity adjustment; delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Penalties/Liquidated Damages

No explicit LD details provided; delivery adherence implied under option clause and contract terms

Bidder Eligibility

  • Proven experience in supplying split AC units for high-value public sector projects

  • GST registration and financial stability proof

  • OEM authorization or direct brand ownership for green/eco-friendly models

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Classification By Function Cooling Only
Generic Nominal Marketing Cooling Capacity (in Ton) {Hint: 1 Ton= 3000 Kcal/Hr, Tolerance +/-10%} 1.5 Ton
Generic Star Rating (ISEER value range) 5 Star (ISEER value from >=5 to <=5.5)
Refrigerants Eco-friendly Refrigerant Yes
Refrigerants Refrigerant Ozone Depletion Potential is Zero Yes
Green AC Related Environment Friendly Requirement Compliance to Green AC related environmental friendly features complied No
Warranty/Service Comprehensive Warranty on Air Conditioner/Machine (in years) 1
Warranty/Service Warranty on Compressor (in years) 10 Or higher
Warranty/Service Installation/Commissioning With Free Standard Installation Commissioning Or higher
Warranty/Service Number of free services during the Comprehensive Warranty on Air Conditioner/Machine 2 services per year, 4 services per year Or higher
Certifications Mandatory compliance / conformity to relevant ISS As per IS 1391 (Part 2)-Latest and as per Gazette Notification no. S.O. 3897(E) dated,29th October 2019 and as per BEE Notification dated 19th April 2022

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Required Documents

1

Past Performance

2

Certificate (Requested in ATC)

3

OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria

4

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

How to bid for the Green AC tender in Ajmer with NW Railway?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD of ₹29,400, and OEM authorizations. Ensure IS 550 compliance and eco-friendly refrigerants. Attach past performance proofs (PO and delivery receipts) for last 3 financial years. Follow offline EMD payment to Ajmer DMM if required.

What documents are required for NW Railway split AC tender 2025?

Required documents include GST certificate, PAN, company financials, project experience certificates with supply proof, EMD submission receipt, technical bid, OEM authorization, and installation/warranty commitments. Ensure documents show compliance with ISS standards and green AC features.

What are the technical specifications for IS 550 compliant ACs?

AC units must be IS 550 compliant and use eco-friendly refrigerants with zero ODP. Compressive warranty should cover the machine and compressor; installation/commissioning included. Confirmation of green features and environment-friendly standards should be provided in the technical bid.

When is the delivery period for NW Railway AC tender Ajmer?

Delivery terms allow a variable period due to the option clause: quantity may increase up to 25% with delivery time adjusted as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Ensure readiness to commence from the last delivery order date.

What is the EMD amount and payment method for this procurement?

The EMD amount is ₹29,400. Payment terms specify offline submission to the Sr DMM, Ajmer Division, with GST handled per actuals or applicable lower rate. Ensure EMD reaches the specified address on time to avoid disqualification.

How to prove past performance for NW Railway tender in Ajmer?

Provide verifiable proofs such as Purchase Orders, signed delivery receipts, inspection certificates, CRAC, or work completion certificates indicating quantity and supply dates. Self-made statements are insufficient; attach purchaser-signed documents to demonstrate completed supplies.

What certifications are mandatory for supplier eligibility in this tender?

Mandatory ISS conformity must be demonstrated; OEM authorizations or brand-specific certifications for green AC models are required. Ensure documentation shows compliance with environmental standards and the relevant ISS guidelines applicable to railway procurement.

What warranty terms must be included for the AC units?

Bidders must specify a comprehensive warranty on the air conditioner and a separate compressor warranty period. Include details on installation/commissioning support and number of free services during the warranty period to meet rail customer expectations.