GEM

NHPC Limited Office Supplies Tender India Box File Cover Photo Copy Paper A4 A3 2025

Posted

27 Oct 2025, 05:26 pm

Deadline

10 Nov 2025, 11:00 am

Value

₹13,04,549

Location

DHEMAJI , ASSAM

Progress

Issue27 Oct 2025, 05:26 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

8390

Category

PHOTO COPYING PAPER A4 SIZE

Bid Type

Two Packet Bid

Key Highlights

  • • Office stationery procurement including box file covers and various paper sizes
  • • Estimated contract value around ₹1.30 million
  • • Option clause enabling up to 25% quantity variation during and after award
  • • Mandatory vendor code creation and bank-EFT based payment documentation
  • • Required documents: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Delivery terms include extended delivery time calculations with minimum 30 days
  • • No explicit EMD amount disclosed in data; expect standard EMD requirements
  • • ATC terms govern delivery scheduling and compliance with procurement norms

Categories 4

MULTIFUNCTION PRINTERS BOX FILE BOX STAPLER

Tender Overview

NHPC Limited invites a procurement tender for comprehensive office stationery and related items including BOX FILE COVER, PHOTO COPYING PAPER A4 SIZE, PHOTO COPYING PAPER A3 SIZE (297X420), REGISTER No 12/10/08/40, DAK PAD, FILE COVER in size 36 point 5CMSX27CMS, GUM STICK 25 GRAM, STAPLER NO 10 SERIES, STAPLER PINS SMALL, STAPLER 24 by 6, and PIN FOR STAPLER HEAVY DUTY STEEL 24 by 6. Estimated value is ₹1,304,549.00 with unspecified EMD. Location reflects multiple NHPC offices in India. Bidder must align with option clause for quantity variance up to 25% and delivery adjustments. The BOQ lists 16 items though specifics are not disclosed in the data. This tender targets reliable stationery suppliers capable of bulk supply and timely delivery under contract terms. Unique aspect includes flexible quantity and extended delivery time calculations per option clause. Participation requires vendor code creation and standard bid submission documents. Requires alignment to government procurement norms and internal NHPC ATC terms.

Technical Specifications & Requirements

  • Product/service names: BOX FILE COVER, PHOTO COPYING PAPER A4, PHOTO COPYING PAPER A3, DAK PAD, FILE COVER, GUM STICK, STAPLER NO 10 SERIES, STAPLER PINS SMALL, STAPLER 24 by 6, PIN FOR STAPLER HEAVY DUTY STEEL 24 by 6, STAPLER BIG SIZE.
  • Estimated value: ₹1,304,549.00; no explicit EMD amount specified.
  • Delivery considerations: Option clause allows ±25% quantity change; extended delivery period calculated as (additional quantity/original quantity) × original delivery period with minimum 30 days; extension possible up to original delivery period.
  • Document prerequisites: PAN, GSTIN, Cancelled cheque, EFT mandate; vendor code creation required.
  • Category/Scope: Bulk office stationery provisioning, basic office consumables and file management supplies.
  • Compliance notes: Adhere to at least general procurement norms; ATC terms apply to delivery scheduling and quantity adjustments.
  • Experience/Capability: Not explicitly specified; bidders should demonstrate ability to supply varied office stationery in bulk and manage timely delivery.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the data; bidders should expect an EMD requirement per NHPC terms.
  • Delivery timeline: Delivery period subject to original delivery order; extended time calculation applies under option clause.
  • Vendor documentation: Submit PAN, GSTIN, Cancelled cheque, EFT mandate certified by bank; vendor code creation required.
  • Quantity flexibility: Optional quantity changes up to 25% of bid quantity during contract and currency.
  • Payment terms: Not specified in the provided data; bidders should expect standard government procurement payment processes.
  • Warranty/penalties: Not specified; ATC terms may govern penalties for non-compliance.
  • Eligibility criteria: Not explicitly stated; submission of required financial and compliance documents is mandated.

Key Specifications

  • BOX FILE COVER

  • PHOTO COPYING PAPER A4 SIZE

  • PHOTO COPYING PAPER A3 SIZE (297X420)

  • REGISTER No 12, 10, 08, 40

  • DAK PAD

  • FILE COVER

  • GUM STICK 25 GRAM

  • STAPLER NO 10 SERIES

  • STAPLER PINS SMALL

  • STAPLER 24 by 6

  • PIN FOR STAPLER HEAVY DUTY STEEL 24 by 6

  • STAPLER BIG SIZE

Terms & Conditions

  • Quantity may be increased/decreased up to 25% at contract time

  • Delivery period adjustments based on option clause with minimum 30 days

  • Submission requires PAN, GSTIN, cancelled cheque and EFT mandate

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard government payment terms after delivery.

Delivery Schedule

Delivery period subject to last date of original delivery order; extended time calculated per option clause.

Penalties/Liquidated Damages

Not specified; adhere to NHPC ATC terms for non-compliance.

Bidder Eligibility

  • Proven ability to supply bulk office stationery

  • Compliance with PAN, GSTIN, and EFT documentation

  • Vendor code creation completed

Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 BOX FILE COVER BOX FILE COVER 774 nos 103111a 60
2 PHOTO COPYING PAPER A4 SIZE PHOTO COPYING PAPER A4 SIZE 1,641 ream 103111a 60
3 REGISTER NO 12 REGISTER NO 12 329 nos 103111a 60
4 REGISTER NO 10 REGISTER NO 10 302 nos 103111a 60
5 REGISTER NO 08 REGISTER NO 08 349 nos 103111a 60
6 PHOTO COPYING PAPER A3 SIZE 297X420 PHOTO COPYING PAPER A3 SIZE 297X420 197 ream 103111a 60
7 REGISTER NO 40 REGISTER NO 40 213 nos 103111a 60
8 DAK PAD DAK PAD 242 nos 103111a 60
9 FILE COVER, SIZE 36 point 5CMSX27CMS FILE COVER, SIZE 36 point 5CMSX27CMS 1,630 nos 103111a 60
10 GUM STICK, 25 GRAM GUM STICK, 25 GRAM 453 nos 103111a 60
11 STAPLER NO 10 SERIES STAPLER NO 10 SERIES 249 nos 103111a 60
12 STAPLER PIN SMALL STAPLER PIN SMALL 869 packet 103111a 60
13 STAPLER 24 by 6 STAPLER 24 by 6 170 nos 103111a 60
14 PIN FOR STAPLER HEAVY DUTY STEEL 24 by 6 PIN FOR STAPLER HEAVY DUTY STEEL 24 by 6 487 packet 103111a 60
15 STAPLER BIG SIZE STAPLER BIG SIZE 81 nos 103111a 60
16 STAPLER PIN BIG STAPLER PIN BIG 404 packet 103111a 60

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Vendor code creation documentation

6

Any prior experience certificates for office stationery supply (if requested)

7

Financial statements or relevant financials as per NHPC terms

Frequently Asked Questions

How to bid for NHPC stationery tender in India 2025?

Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate; ensure vendor code creation; submit office stationery items as listed (box file cover, A4/A3 copying paper, file covers, staplers and pins). Follow ATC terms on quantity variation and delivery timelines; meet procurement norms.

What documents are required for NHPC office supplies bid 2025?

Required documents include PAN card copy, GSTIN, cancelled cheque, EFT mandate certified by bank, and vendor code creation documentation; additional experience certificates for similar office stationery supply may be requested later; ensure all are up-to-date and legible.

What are the key products in the NHPC stationery tender 2025?

Key products include BOX FILE COVER, PHOTO COPYING PAPER A4 and A3 (297X420), DAK PAD, FILE COVER, GUM STICK 25 GRAM, STAPLER NO 10 SERIES, SMALL & BIG STAPLER PINS, HEAVY DUTY PIN, and STAPLER 24 by 6; quantity flexibility applies per option clause.

What is the estimated value and EMD status for NHPC procurement?

Estimated contract value is ₹1,304,549.00; EMD amount is not disclosed in the provided data; bidders should expect a standard EMD as per NHPC terms and ensure funds are ready for submission.

What delivery terms apply to NHPC office supplies bid 2025?

Delivery terms allow up to 25% quantity variation during contract; delivery period starts after original order; if extended, additional time uses (additional/original) × original period with a minimum of 30 days.

Which items require stamping or certification for NHPC procurement 2025?

No explicit certification is stated; bidders should ensure general compliance with government procurement norms and provide standard documentation; ATC terms may require vendor compliance with payment and delivery standards.

How to submit vendor code creation documents for NHPC tender 2025?

Prepare and submit PAN, GSTIN, bank details, canceled cheque, and EFT mandate; ensure vendor code creation is completed before bid submission to qualify for the NHPC stationery procurement.

What are the major product categories in this NHPC bid 2025?

Categories include box file covers, photocopy papers (A4 and A3), various filing accessories, staplers and pins, gum sticks, and dak pads; bidders must source these items in bulk and meet delivery and documentation requirements.