GEM

Indian Army Department Of Military Affairs Audio-Visual & Computer Workstation Equipment Tender 2025

Posted

28 Oct 2025, 11:40 am

Deadline

07 Nov 2025, 12:00 pm

EMD

₹20,000

Progress

Issue28 Oct 2025, 11:40 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

16

Category

SUBWOOFER

Bid Type

Two Packet Bid

Categories 3

UPS SPEAKER PROJECTOR

Tender Overview

The Indian Army, Department Of Military Affairs, seeks to procure a comprehensive set of audio-visual and workstation equipment including desktop workstations, UPS 1KVA, projectors, podiums, amplifiers, speakers, audio mixers, cordless microphone sets and subwoofers. The initiative includes 9 items with unspecified unit quantities, and an estimated contract value not disclosed. The supplier must meet ISO 9001 certification, provide material test certificates, and attach BIS/type test/OEM certificates. A mandatory EMD of ₹20,000 applies, with a 25% quantity variation permissible under the option clause. The tender emphasizes robust documentation and supplier financial standing, with turnover verification required.

The procurement aims to equip military facilities with integrated AV and computing capabilities, ensuring standard-compliant, OEM-authorized equipment delivery, and post-sale service. The inclusion of material test results and a strong emphasis on quality certifications differentiates compliant bidders. The tender also requires bidders to maintain financial integrity and avoid liquidation scenarios, along with uploading EFT mandates and cancelled cheques for payment processing.

The opportunity focuses on security-conscious, standards-aligned equipment delivery for government use, with eligible bidders expected to demonstrate credible ISO 9001 status, OEM authorizations, and certificate-based compliance. The lack of detailed BOQ quantities suggests bidders should anticipate flexible ordering and be prepared to scale within contract terms and delivery windows.

Keywords include: tender in India, Indian Army procurement, IS 9001 compliant AV equipment, BIS/type test certificates, 25% option clause, EMD ₹20,000, material test certificate, OEM authorization, government AV procurement.

Key Specifications

  • Product/service names: desktop workstations, UPS 1KVA, projector, podium, amplifier, speaker, audio mixer, cordless mic set, subwoofer

  • Quantities: not disclosed; BOQ shows 9 items with N/A quantities

  • EMD amount: ₹20,000

  • Turnover criteria: three-year average turnover as per bid document

  • Standards: ISO 9001 certification required; BIS/type test; OEM authorizations

  • Quality/Testing: Material Test Certificate required; buyer lab final acceptance

  • Delivery: option clause allows up to 25% quantity expansion; delivery timeline tied to original/extended delivery period

Terms & Conditions

  • EMD ₹20,000; 25% option quantity at contracted rates

  • ISO 9001 and BIS/type test certificates required

  • Material Test Certificate and OEM authorizations mandatory

Important Clauses

Payment Terms

Payment terms aligned with contract; 25% quantity variation permitted; security deposit applicable as EMD

Delivery Schedule

Delivery period calculated from last date of original delivery order; extended time based on (Increased quantity ÷ Original quantity) × Original period, minimum 30 days

Penalties/Liquidated Damages

Penalties details not explicitly provided; LD may apply as per contract terms and option clause implementation

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking

  • Demonstrate three-year turnover history or post-incorporation turnover

  • possess ISO 9001; BIS/type tests; OEM authorizations for offered items

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 WORK STATION DESKTOP WORK STATION DESKTOP 2 nos wahed007 30
2 UPS 1KVA UPS 1KVA 2 nos wahed007 30
3 PROJECTOR PROJECTOR 1 nos wahed007 30
4 PODIUM PODIUM 2 nos wahed007 30
5 AMPLIFIER AMPLIFIER 1 nos wahed007 30
6 SPEAKER SPEAKER 4 nos wahed007 30
7 AUDIO MIXER AUDIO MIXER 1 nos wahed007 30
8 CORDLESS MIC SET CORDLESS MIC SET 1 nos wahed007 30
9 SUBWOOFER SUBWOOFER 2 nos wahed007 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Audited financial statements or CA certificate showing 3-year turnover

6

ISO 9001 certificate (supplier or OEM)

7

BIS license and type test certificates

8

OEM authorization certificates for each offered item

9

Material Test Certificate from supplier

10

Bid document certificates (as prescribed in ATC)

Frequently Asked Questions

How to bid for Indian Army AV equipment tender 2025 in India?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and all required ISO 9001 and BIS/type test certificates. Include Material Test Certificate and OEM authorizations. Ensure turnover meets the three-year criterion and that you comply with the 25% option quantity clause during contract execution.

What documents are required for Indian Army AV procurement?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, audited financial statements or CA certificate showing turnover, ISO 9001, BIS licences, type test, OEM authorization for each item, and Material Test Certificate. All certificates must align with bid document specifications.

What are the minimum qualification criteria for suppliers?

Suppliers must show three-year turnover (or post-incorporation turnover), no liquidation or bankruptcy, ISO 9001 certification, BIS/type test certificates, and OEM authorizations for each product in the offer.

When is the bid submission deadline for this procurement?

The tender requires submission per the bid document timelines; ensure delivery of all certificates (ISO 9001, BIS), EMD ₹20,000, and financials with the bid; check the portal for the exact last date before closing.

What is the EMD amount for the Indian Army AV bid 2025?

The EMD amount is ₹20,000. It must be submitted as part of the bid bond and is complemented by other required documents like PAN, GSTIN, and EFT mandate.

Which standards and certifications are mandatory for this tender?

Mandatory certifications include ISO 9001, BIS license, and type test certificates; OEM authorization for each offered item; Material Test Certificate to be provided with supply and accepted by the buyer's lab results.

What is the effect of the 25% option clause on delivery?

The purchaser may increase the ordered quantity by up to 25% during contract execution. Delivery time adjusts with the increased quantity using the specified formula, with a minimum extension of 30 days.

What items are covered under this AV and workstation tender?

The scope includes desktop workstations, UPS 1KVA, projector, podium, amplifier, speaker, audio mixer, cordless mic set, and subwoofer as part of a unified procurement package for Indian Army facilities.