GEM

Tribal Development Department Himachal Pradesh Surveillance & Networking Equipment Tender 2025

Posted

24 Oct 2025, 01:46 pm

Deadline

08 Nov 2025, 02:00 pm

Location

KINNAUR , HIMACHAL PRADESH

Progress

Issue24 Oct 2025, 01:46 pm
AwardPending
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Quantity

1533

Category

Bullet Camera 5MP

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization requirement for distributors/CSOs with full contact details
  • • Dedicated toll-free service support and explicit escalation matrix
  • • Scope includes Supply, Installation, Testing and Commissioning
  • • Option clause enabling up to 25% quantity adjustment at contract and during currency
  • • Delivery timeline adjustments based on option clause with minimum 30 days
  • • No explicit technical standards published; bidders should align to standard surveillance/electrical practices

Categories 11

SECURITY CAMERAS CABLE PORT CAT NETWORKING EQUIPMENTS CAMERA UPS VIDEO MONITORS BOX BULLET CAMERA CCTV SYSTEM

Tender Overview

Tribal Development Department, Himachal Pradesh invites bids for a comprehensive surveillance and IT equipment package, including Bullet Camera 5MP, Dome Camera 5MP/2MP, NVR 64 CH and NVR 8 CH, 8 Port Switch & 8 Port PoE Switch, Surveillance HDD 8TB/4TB, Cat 6 Indoor/Outdoor cables, Rack 6U, UPS 1KVA, Display Screens 65inch & 22inch, ComRack 4U, Camera Mounting Box, Conduit Pipe, and Installation. The scope explicitly covers Supply, Installation, Testing and Commissioning of all goods. Location is in Himachal Pradesh, with the 19 item BoQ listed. The option clause permits up to 25% quantity variation during and after contracting, at contracted rates. The ATC emphasizes OEM authorization, dedicated service support, and escalation matrices.

Technical Specifications & Requirements

  • Product category includes surveillance cameras (5MP/2MP), NVRs, network switches (including PoE), HDDs, Cat 6 cables (indoor/outdoor), racks, UPS, display screens, mounting boxes, conduits, and installation services.
  • Scope includes Supply, Installation, Testing and Commissioning of all items.
  • No explicit performance standards or technical specs are published in the tender data; bidders should assume standard police/administrative surveillance specifications and vendor warranties aligned to typical government procurement.
  • The tender requires formal OEM authorization if bidding via distributors, with complete contact details.
  • Service support must include a dedicated toll-free number and an escalation matrix for technical assistance.
  • BoQ contains 19 items, but no unit quantities are disclosed in the data provided.

Terms, Conditions & Eligibility

  • Option Clause allows a 25% increase/decrease in quantity at contract award and during the currency of the contract. Delivery time extension logic applies with a minimum 30 days.
  • Bidder must certify they are not in liquidation or bankruptcy and upload an undertaking.
  • Manufacturer Authorization required for OEM collaborations, with full corporate details.
  • A dedicated service/support channel (toll-free) and an escalation matrix must be provided by the bidder.
  • Scope of supply covers delivery, installation, testing and commissioning; price must include all components for these activities.

Key Specifications

  • Product/service names: Bullet Camera 5MP, Dome Camera 5MP/2MP, NVR 64 CH, NVR 8 CH, 8 Port Switch, 8 Port PoE Switch, Surveillance HDD 8TB/4TB, Cat 6 Indoor, Cat 6 Outdoor, Rack 6U, UPS 1KVA, Display Screen 65inch, Display Screen 22inch, ComRack 4U, Camera Mounting Box, Conduit Pipe

  • Quantities: Not disclosed in data; BoQ lists 19 items

  • EMD/Estimated value: Not specified in data

  • Experience: Prior installation of surveillance/network systems recommended by ATC

  • Quality/standards: No explicit standards published in tender data; align with common government surveillance systems

Terms & Conditions

  • 25% quantity variation right during contract and currency

  • OEM authorization required for distributors with full details

  • Dedicated service support with toll-free number and escalation matrix

Important Clauses

Payment Terms

Not explicitly stated in data; ensure alignment with standard government procurement payment practices and ATC guidance

Delivery Schedule

Delivery period to be defined; option clause may extend timelines with minimum 30 days for additional quantity

Penalties/Liquidated Damages

Not specified; bidders should anticipate LD provisions typical to government tenders and confirm in bid response

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Authorized OEM/distributor with valid authorization letter

  • Demonstrable experience in supplying/installing surveillance and networking equipment

Bill of Quantities (BOQ) 19 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Bullet Camera 5MP Bullet Camera 5MP 10 pieces [email protected] 45
2 Dome Camera 5MP Dome Camera 5MP 10 pieces [email protected] 45
3 Dome Camera 2MP Dome Camera 2MP 32 pieces [email protected] 45
4 NVR 64 CH NVR 64 CH 1 pieces [email protected] 45
5 NVR 8 CH NVR 8 CH 1 pieces [email protected] 45
6 8 Port Switch 8 Port Switch 1 pieces [email protected] 45
7 8 Port PoE Switch 8 Port PoE Switch 8 pieces [email protected] 45
8 Surveillance HDD 8TB Surveillance HDD 8TB 2 pieces [email protected] 45
9 Cat 6 Cable for Indoor Cat 6 Cable for Indoor 900 meter [email protected] 45
10 Cat 6 Cable for Outdoor Cat 6 Cable for Outdoor 300 meter [email protected] 45
11 Rack 6U Rack 6U 1 pieces [email protected] 45
12 UPS 1KVA UPS 1KVA 6 pieces [email protected] 45
13 Hard Disk Surveillance 4TB Hard Disk Surveillance 4TB 1 pieces [email protected] 45
14 Display Screen 65inch Display Screen 65inch 1 pieces [email protected] 45
15 Display Screen 22inch Display Screen 22inch 1 pieces [email protected] 45
16 ComRack 4U ComRack 4U 5 pieces [email protected] 45
17 Camera Mounting Box Camera Mounting Box 52 pieces [email protected] 45
18 Conduit Pipe Conduit Pipe for Wiring Good Quality 200 pieces [email protected] 45
19 Installation Installation & Commissioning of Complete System 1 no [email protected] 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar surveillance/IT deployments

4

Financial statements demonstrating bidder capacity

5

EMD documentation (as per tender terms if applicable)

6

Technical bid documents confirming compliance

7

OEM authorisation certificate (if bidding via distributor)

8

Dedicated service/support contact details and escalation matrix

Frequently Asked Questions

How to bid for the surveillance equipment tender in Himachal Pradesh 2025

To bid on this Himachal Pradesh tender, bidders must submit GST, PAN, experience certificates, financial statements, EMD (if required), technical compliance, and OEM authorization if bidding via distributors. Ensure installation, testing, and commissioning are covered in the bid price, and provide a toll-free service contact and escalation matrix.

What documents are required for HP tribal surveillance bid 2025

Required documents include GST registration, PAN, company financials, prior project experience certificates, EMD submission details, OEM authorization (if applicable), and technical bid detailing compliance with the listed equipment categories such as 5MP cameras, NVRs, switches, HDDs, Cat 6 cables, racks, UPS, and displays.

What are the equipment categories in the Himachal tender 2025

Categories include Bullet Camera 5MP, Dome Camera 5MP/2MP, NVR 64 CH, NVR 8 CH, 8 Port Switch/PoE, Surveillance HDD 8TB/4TB, Cat 6 Indoor/Outdoor, Rack 6U, UPS 1KVA, Display Screens 65inch/22inch, ComRack 4U, Camera Mounting Box, and Conduit Pipe, plus installation services.

What is the OEM authorization requirement for this HP bid 2025

If bidding through an authorized distributor, the bid must include an OEM authorization certificate with name, designation, address, email, and phone number of the OEM representative, confirming product supply and support commitments for all listed items.

What is the delivery and installation scope for the Himachal tender 2025

The scope covers supply, installation, testing and commissioning of all listed items, including cameras, NVRs, networking gear, storage, racks, and displays, along with related cables and conduits, with delivery timelines adaptable under the option clause and a minimum 30-day extension rule.

How are quantities adjusted under the 25% option clause in HP tender

The purchaser may increase or decrease contracted quantity by up to 25% at award and during the currency of the contract, with delivery time extensions calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.

What service support requirements are specified for bidders in HP tender

Bidders must provide a dedicated toll-free service number and a formal escalation matrix for technical support, ensuring rapid issue resolution for installed surveillance and networking equipment.

What standards or testing expectations are stated in the HP tender 2025

The tender data does not specify exact standards; bidders should align with typical government surveillance specs and warranties, while ensuring OEM authorization and post-installation testing are documented in the bid.