GEM

Indian Navy UHFID Reader & Display Tender Kerala 2025 – 25% Quantity Option, GST Terms, 29,684 EMD

Posted

21 Oct 2025, 03:15 pm

Deadline

11 Nov 2025, 04:00 pm

EMD

₹29,684

Location

ERNAKULAM , KERALA

Progress

Issue21 Oct 2025, 03:15 pm
AwardPending
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Quantity

3008

Category

UHFID READER

Bid Type

Two Packet Bid

Categories 2

VIDEO MONITORS SOFTWARE

Tender Overview

The Indian Navy, Department Of Military Affairs, seeks supply of UHFID READER, UHF CARD, STAND ALONE UHFID READER, CUSTOMIZED SOFTWARE and DISPLAY SCREEN in ERNAKULAM, KERALA 682001. The tender process includes an EMD of ₹29,684 and a scope of supply across 5 BOQ items, with delivery to the NAVAL STORE INS GARUDA, NAVAL BASE KOCHI. The buyer reserves a ±25% quantity variation both at contract award and during the currency, with delivery timing calculated against the original period and extended periods. A Malicious Code Certificate and a Non-Disclosure Declaration are mandatory, reinforcing security and IP protections. GST considerations are on the bidder to determine applicable rates. The tender emphasizes hardware and software integration, installation and commissioning where applicable, and requires bidders to meet financial and legal checks. Unique aspects include the option clause governing quantity and delivery extensions, plus rigorous compliance documentation. This procurement supports naval security technology deployment and standardised equipment handover to Kochi naval facilities.

Technical Specifications & Requirements

  • Scope of supply includes UHFID hardware (READERS, CARDS, STAND ALONE UNITS), CUSTOMIZED SOFTWARE integration, and DISPLAY SCREEN equipment.
  • Delivery location: NAVAL STORE INS GARUDA, NAVAL BASE KOCHI, Kerala.
  • Delivery window and unit quantities may fluctuate up to 25%, with delivery period adjustments per option clause; minimum extension is 30 days.
  • Security/compliance documents: Malicious Code Certificate and NDA must be uploaded with bid; GST handling is bidder’s responsibility with reimbursement as actuals or applicable rates.
  • Mandatory certifications or standards: Not specified; bidders must demonstrate hardware/software compatibility and security integrity.
  • Financials: EMD ₹29,684 required; bidders must attest to non-liquidation and sound financial standing.
  • Installation & commissioning: If covered, completed at the specified naval address, with installation scope under scope of supply.
  • Anti-tamper & IP protection: Malicious code disclosure and breach implications clearly defined.

Terms, Conditions & Eligibility

  • EMD: ₹29,684 due as per tender terms; must be provided with bid.
  • Delivery address: NAVAL STORE INS GARUDA, KOCHI 04, Kerala.
  • Option clause: Quantity may vary up to 25% at contract and during currency; extension rules apply.
  • GST: Bidder responsible for applicable GST; reimbursement limited to quoted rate or actuals.
  • Security certificates: Upload Malicious Code Certificate and Non-Disclosure Declaration with bid.
  • Financial health: Bidder must avoid liquidation or corporate insolvency; provide undertaking.
  • Documentation: GST certificate, PAN, experience, financials, EMD documents, OEM authorizations where required, technical compliance.
  • Installation: On-site delivery and commissioning to naval facility if included in scope.

Key Specifications

  • EMD amount: ₹29,684

  • Delivery to: NAVAL STORE INS GARUDA, NAVAL BASE KOCHI, Kerala

  • Quantity variation: up to 25% during award and currency

  • Security certificates: Malicious Code Certificate, NDA

  • GST handling: bidder bears applicable GST; reimbursement as per actuals or rates

Terms & Conditions

  • EMD of ₹29,684 must accompany bid

  • Delivery address is NAVAL STORE INS GARUDA, KOCHI

  • Option clause allows ±25% quantity variation and extended delivery periods

Important Clauses

Payment Terms

GST to be paid/adjusted by bidder; reimbursement limited to quoted rate or actuals

Delivery Schedule

Delivery begins from the last date of original DO; extended time formula applies with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; implied via delivery extensions and option clause

Bidder Eligibility

  • Not under liquidation or bankruptcy; legal undertaking to be uploaded

  • Experience in supplying UHF hardware/software combinations is preferred

  • GST registration and financial stability documentation required

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 UHFID READER UHFID READER 4 nos logogaruda 120
2 UHF CARD UHF CARD 3,000 nos logogaruda 120
3 STAND ALONE UHFID READER STAND ALONE UHFID READER 1 nos logogaruda 120
4 CUSTOMIZED SOFTWARE CUSTOMIZED SOFTWARE 1 nos logogaruda 120
5 DISPLAY SCREEN DISPLAY SCREEN 2 nos logogaruda 120

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD documentation

6

Technical bid documents

7

Malicious Code Certificate

8

Non-Disclosure Declaration

9

OEM authorization (if applicable)

10

Technical compliance certificates (if any)

Frequently Asked Questions

How to bid for the UHFID reader tender in Kerala 2025 for Indian Navy?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD of ₹29,684 with the bid. Include Malicious Code Certificate and NDA, plus OEM authorizations if applicable. Ensure delivery to NAVAL STORE INS GARUDA, KOCHI, and comply with the 25% quantity option and GST rules.

What documents are required for the Kerala Navy UHF procurement bid?

Required documents include GST registration, PAN, company financials, experience certificates, EMD proof, technical bid, OEM authorization, Malicious Code Certificate, and NDA. Ensure on-time submission to the naval store in Kochi and alignment with the 25% quantity variation clause.

What are the delivery terms for the Kochi naval store UHF equipment tender?

Delivery is to the NAVAL STORE INS GARUDA, KOCHI. The original delivery period can extend by the option clause with a minimum extension of 30 days; additional time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period.

What is the EMD amount for the Indian Navy procurement in Kerala?

The EMD for this tender is ₹29,684. It must accompany the bid in the specified form and be aligned with the procurement rules; bidders should confirm payment method and submission timing in the tender document.

Which certificates must accompany the Malicious Code declaration in this bid?

Submit the Malicious Code Certificate asserting no embedded malware exists and that no IP infringement occurs; ensure it accompanies the bid alongside the NDA and OEM authorizations when applicable, to protect hardware and software integrity.

What are the key eligibility criteria for participating in this Navy tender?

Applicants must avoid liquidation or bankruptcy, possess GST registration, provide financial statements, and show capability to supply UHF hardware/software integrated solutions; experience in similar naval equipment is advantageous but not strictly mandated by the data provided.

What are the GST considerations for this Kerala Navy procurement?

Bidder pays applicable GST; reimbursement is either the actual GST or the rate quoted, whichever is lower, not exceeding the quoted percentage. Bidders should verify GST applicability before quoting and reflect it in the bid.