GEM

Indian Army Department Of Military Affairs Tender for Vehicle Accessories and Components in Mathura UP 2025

Posted

24 Oct 2025, 01:39 pm

Deadline

14 Nov 2025, 09:00 am

Location

MATHURA , UTTAR PRADESH

Progress

Issue24 Oct 2025, 01:39 pm
AwardPending
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Quantity

24

Category

FLAP COVER

Bid Type

Two Packet Bid

Categories 8

BAR BRAKE CABLE FLAP BULB SOCKET GAUGE GEAR

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of automotive components and accessories (21 total items) in Mathura, Uttar Pradesh. The scope covers supply, installation, testing, commissioning of goods, operator training, and statutory clearances where applicable. Bidders should be prepared for a flexible quantity framework with an option to increase up to 25% of bid quantity during contract execution. The procurement emphasizes OEM turnover criteria and vendor capability for imported products with Indian after-sales support obligations. This tender requires a robust end-to-end delivery plan and comprehensive post-delivery services, with emphasis on adherence to delivery timelines and integrated installation work. The geographic focus and 21-item catalog signal a high-complexity, multi-item supply contract.

Technical Specifications & Requirements

  • No explicit product specifications are published in the tender data; the catalog includes items such as flap covers, water reservoirs, silencers, brake shoes, speedometer gear/cables, wiring, bulbs, axles, guards, handlebars, spark plugs, and other motorcycle/vehicular components.
  • The buyer’s terms prescribe a complete Scope of Supply: supply, installation, testing, commissioning, and operator training, plus any required statutory clearances.
  • A notable emphasis is placed on turnover criteria for both bidders and OEMs: three-year average annual turnover thresholds must be met, with audited financials or CA/Cost Accountant certificates required.
  • For imported items, the OEM must have an registered Indian office to provide after-sales service.
  • The Bidder must plan for potential scope expansion (25% quantity) at contracted rates and manage delivery calculations with minimum 30 days extension rules when applicable.

Terms, Conditions & Eligibility

  • EMD and exact financial thresholds are not detailed in the provided data; bidders should anticipate standard GEM terms and prepare audited financial statements accordingly.
  • Turnover criteria apply to both bidder and OEM, based on last three financial years ending 31st March; documentation must include audited balance sheets or CA/Cost Accountant certificates.
  • Optional quantity adjustments of up to 25% during and after contracting; delivery period adjustments calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • For imported products, OEM must maintain a registered Indian office to support after-sales service.
  • The scope includes installation, testing, commissioning, and operator training; statutory clearances, if any, must be provided.

Key Specifications

  • Product categories include: flap cover, water reservoir, silencers, brake shoe, speedometer gear, brake cable, kick seal, speedometer cable, head light bulb, kick socket, front fork rod, mud guard, leg guard, handle bar, head light, wisor, meter gauge, side indicator, front axle, spark plug, plug adopter

  • Total items: 21

  • Delivery/completion: supply, installation, testing, commissioning, operator training; statutory clearances if required

  • OEM/Imported product condition: OEM must have registered office in India for after-sales service

  • Turnover criteria apply to bidder and OEM for last three financial years ending 31st March

  • Option clause allowing quantity variation up to 25% during contract execution

Terms & Conditions

  • 25% quantity variation right during contract execution

  • Scope includes installation, testing, commissioning and operator training

  • OEM turnover requirements based on last 3 financial years

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard GEM payment terms upon contract award

Delivery Schedule

Delivery period formula tied to original period with option-based extensions; minimum 30 days extension when applicable

Penalties/Liquidated Damages

Not specified in data set; bidders should verify in tender documents

Bidder Eligibility

  • Minimum average annual turnover for bidder and OEM as per bid document (last 3 financial years)

  • Audited financial statements or CA/Cost Accountant turnover certificates

  • OEM authorization for imported products and Indian after-sales support capability

  • Experience certificates for supply, installation, testing, commissioning projects

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FLAP COVER FLAP COVER 1 nos moregem 15
2 WATER RESERVOR WATER RESERVOR 1 nos moregem 15
3 SILENSER ASSY SILENSER ASSY 2 nos moregem 15
4 BRAKE SHOE BRAKE SHOE 1 nos moregem 15
5 SPEEDOMETER GEAR SPEEDOMETER GEAR 1 nos moregem 15
6 BRAKE CABLE BRAKE CABLE 1 nos moregem 15
7 KICK SEAL KICK SEAL 1 nos moregem 15
8 SPEEDOMETER CABLE SPEEDOMETER CABLE 1 nos moregem 15
9 HEAD LIGHT BULB HEAD LIGHT BULB 1 nos moregem 15
10 KICK SOCKET KICK SOCKET 1 nos moregem 15
11 FRONT FORK ROD FRONT FORK ROD 2 nos moregem 15
12 MUD GUARD MUD GUARD 1 nos moregem 15
13 LEG GUARD LEG GUARD 1 nos moregem 15
14 HANDLE BAR HANDLE BAR 1 nos moregem 15
15 HEAD LIGHT HEAD LIGHT 1 nos moregem 15
16 WISOR WISOR 1 nos moregem 15
17 METER GAUGE METER GAUGE 1 nos moregem 15
18 SIDE INDICATOR SIDE INDICATOR 2 nos moregem 15
19 FRONT AXLE FRONT AXLE 1 nos moregem 15
20 SPARK PLUG SPARK PLUG 1 nos moregem 15
21 PLUG ADOPTER PLUG ADOPTER 1 nos moregem 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Audited Balance Sheets for last 3 years or CA/Cost Accountant turnover certificate

4

OEM authorization/authorization from OEM for imported products

5

Experience certificates demonstrating similar supply & installation projects

6

Technical compliance certificates (if applicable)

7

Bid security/EMD submission documents as per GEM terms

8

Financial statements with turnover details for the bidder and OEM (if applicable)

9

Company incorporation certificate (if applicable)

Frequently Asked Questions

How to bid for vehicle components tender in Mathura 2025

Bidders should submit GST, PAN, and audited turnover certificates for last 3 years, plus OEM authorization for imported items. Ensure turnover criteria are met for both bidder and OEM. Provide installation, testing, commissioning, and operator training plans with delivery timelines.

What documents are required for this Indian Army procurement

Required documents include GST certificate, PAN, audited financial statements or CA turnover certificate, OEM authorization for imported goods, experience certificates of similar projects, and technical compliance certificates. Submit EMD as per GEM norms and corporate details.

What are the scope and items included in the 21-item catalog

Catalog spans flap covers, water reservoirs, silencers, brake shoes, speedometer gear/cables, head light bulbs, spark plugs, a front axle, mud guards, handles, indicators, and related components. The scope covers supply, installation, testing, commissioning, and operator training.

What are the 25% quantity option terms for this contract

Contract allows up to 25% variation in bid quantity at contract placement and during currency, with delivery time adjustments calculated by a defined formula and a minimum extension of 30 days.

What turnover evidence is acceptable for bidder and OEM

Acceptable evidence includes certified Audited Balance Sheets for the last 3 years or certificates from a Chartered Accountant/Cost Accountant indicating turnover. If the bidder/OEM was incorporated recently, turnover from completed years is considered.

Are there any after-sales service requirements for imported parts

Yes. Imported products require the OEM or Authorized Seller to have a registered India office to provide after-sales service support and timely warranty/AMC as applicable.

What is the delivery approach for installation and training

The bidder must provide a comprehensive delivery plan including installation, testing, commissioning, and operator training. Ensure access to statutory clearances if required and align with the original delivery period plus possible extensions under the option clause.

What are the critical eligibility criteria for the OEM

OEM must demonstrate last three-year average turnover, possess Indian registered office for service support of imported products, and submit OEM-specific turnover documentation alongside bidder turnover evidence.