GEM

Indian Army Department Of Military Affairs Procurement: Active LED 2.5 with Die Cast Cabinet & Associated IT Equipment 2025

Posted

26 Oct 2025, 12:00 pm

Deadline

17 Nov 2025, 11:00 am

EMD

₹3,00,000

Location

RI BHOI , MEGHALAYA

Progress

Issue26 Oct 2025, 12:00 pm
AwardPending
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Quantity

5

Category

Active LED 2.5 with Die cast cabinet 12160x5760mm

Bid Type

Two Packet Bid

Categories 4

CABINET POWER UPS SOFTWARE

Tender Overview

Indian Army (Department Of Military Affairs) invites bids for an integrated package including Active LED 2.5 with Die cast cabinet 12160x5760mm, wall structure 40x22, Computer with software, UPS with power backup, and a Controller. The bid includes an EMD of ₹3,00,000 and a formal option clause allowing quantity variation up to 25%. Delivery timelines will adapt to volume changes, using the original delivery period as a baseline. The procurement hinges on compliance with turnover and OEM criteria, with a focus on after‑sales support for imported items via an India‑based registered office.

The tender emphasizes supplier capability, including turnover validation for last three financial years, and the OEM’s financial health. The combined scope signals a turnkey deployment, likely requiring integrated installation and testing across multiple equipment categories. Distinctive factors include the option clause, turnover verification, and the requirement for a registered Indian after‑sales presence for imported products. This is a structured, quantity‑flexible government bid in the defense sector, with a high emphasis on compliance and reliability.

Technical Specifications & Requirements

  • EMD: ₹300,000 mandatory as bid security
  • Product scope: Active LED 2.5 with die‑cast cabinet (12160x5760mm), wall structure (40x22), Computer with software, UPS with power backup, and Controller
  • Delivery terms: option to increase quantity up to 25%; extended delivery time follows a defined calculation; minimum 30 days if original period < 30 days
  • Turnover criteria: minimum average annual turnover for last 3 years as specified in bid document; audited balance sheets or CA certificate required
  • OEM/imports: imported products require Indian office for after‑sales service; certificate to be submitted
  • Documents: upload all required certificates/documents per ATC; failure leads to rejection

Terms, Conditions & Eligibility

  • EMD: ₹3,00,000 (bid security)
  • Turnover criteria: average annual turnover (last 3 years) as per bid document; CA/audited statements to be uploaded
  • OEM turnover: OEM must meet turnover criteria if multiple bidders; highest‑value primary category OEM applies
  • Imported goods condition: OEM/Authorized Seller must have registered Indian office for after‑sales service
  • Submission: ensure all required certificates/documents are uploaded; otherwise bid may be rejected
  • Option clause: quantity may vary by up to 25% during contract; delivery time adjusted accordingly

Key Specifications

  • Active LED 2.5 with Die cast cabinet (12160x5760mm)

  • Wall structure dimensions: 40x22

  • Includes: Computer with software, UPS with power backup, Controller

  • EMD: ₹300,000

  • Delivery flexibility: +25% quantity; minimum 30 days extended timeline

Terms & Conditions

  • EMD ₹300,000 required as bid security

  • Turnover documentation from last 3 years mandatory

  • Imported items must have India‑based after‑sales office

Important Clauses

Payment Terms

Payment terms not specified in extract; ensure compliance with standard government terms and vendor invoicing.

Delivery Schedule

Delivery period adjustable with option clause; additional time calculated as ( Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Penalty clauses not detailed in extract; expect standard LDs for late delivery as per bid terms.

Bidder Eligibility

  • Turnover criteria: minimum average annual turnover over last 3 financial years

  • OEM turnover: OEM of primary bid category must meet specified turnover

  • Imported products: registered Indian office for after‑sales service required

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Active LED 2.5 with Die cast cabinet 12160x5760mm AS PER SPECIFICATION 1 no g1agia 180
2 wall structyre 40x22 AS PER SPECIFICATION 1 no g1agia 180
3 Computer with software AS PER SPECIFICATION 1 no g1agia 180
4 Ups with power backup AS PER SPECIFICATION 1 no g1agia 180
5 Controller AS PER SPECIFICATION 1 no g1agia 180

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) copy

3

Audited financial statements or CA certificate showing turnover

4

OEM authorization letter (for non‑OEM bidders)

5

Certificate of incorporation or registration

6

Any certificates/documents explicitly requested in ATC

Frequently Asked Questions

How to bid for LED display and IT equipment tender in Indian Army 2025

To bid, submit EMD ₹300,000 along with turnover evidence for last 3 financial years, CA/CA certificate, and audited balance sheets. Include OEM authorization if not bidding as OEM, and provide India‑based after‑sales service proof for imported items. Ensure all documents are uploaded per ATC.

What documents are required for Indian Army LED equipment procurement 2025

Required documents include GST certificate, PAN, turnover certificates, audited financials, OEM authorization, company incorporation, and any bid‑specific certificates requested in ATC. Ensure these are scanned, legible, and uploaded with the technical and financial bids before deadline.

What are the eligibility criteria for OEM turnover in this tender

OEMs must meet the minimum average annual turnover for the last 3 financial years as specified in the bid document. If the OEM is younger than 3 years, turnover is calculated from completed financial years post‑constitution; provide audited statements or CA certificate.

What is the delivery extension mechanism for quantity variation

The option clause allows up to a 25% quantity increase during contract. Additional delivery time is (Increase ÷ Original) × Original period, with a minimum of 30 days; if the original is under 30 days, use the original period.

What is the EMD amount for this Indian Army procurement

The bid security required is ₹300,000. Ensure payment via the specified method and provide the deposit receipts or online payment confirmation with the bid submission to avoid rejection.

How to verify compliance for imported products in this bid

For imported items, provide an India‑based registered office proof for after‑sales service, OEM certificate, and any other specified certifications. The absence of these may lead to bid rejection; ensure all export/import documentation is attached.