GEM

Eastern Coalfields Limited Electrical Goods Tender Bardhaman West Bengal 2025 ISI ISO Standards

Posted

18 Oct 2025, 11:28 am

Deadline

08 Nov 2025, 09:00 am

Location

BARDHAMAN , WEST BENGAL

Progress

Issue18 Oct 2025, 11:28 am
AwardPending
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Quantity

428

Category

PT, 110V, 3.3KV, 1PH

Bid Type

Two Packet Bid

Key Highlights

  • • Provisiion for 25% quantity variation during contract and currency
  • • Data Sheet alignment and BOM verification mandatory
  • • Post-receipt inspection at Area Engineer (E&M) site
  • • Proven-ness criteria: past supply orders in last five years
  • • GSTIN, PAN, cancelled cheque, EFT mandate required with bid
  • • Notional EMD amount not specified in the data

Categories 7

WRENCH ADHESIVE CABLE ADHESIVE TAPE TIMER TAPE SUPPLY TRANSITION METALS

Tender Overview

Eastern Coalfields Limited invites bidders for a bundled procurement of electrical items including PT, 110V, 3.3KV, 1PH devices, multi meters, kit cables, 1.1 kV cables (2 core copper), LED flood lights, timer relays (550V AC, 0-5 min), bolts, wrenches, coil accessories and contractor hardware. Estimated value and quantities are not disclosed; however, the scope covers 12 items with delivery across the Bardhaman region, West Bengal. The contract allows up to a 25% quantity variation during placement and currency as per option clause, with minimum 30 days extra delivery time when triggered. Provisions emphasize data sheet alignment and pre/post inspection processes, ensuring BOM and product conformity.

Technical Specifications & Requirements

  • Data Sheet upload mandatory; ensure consistency with product parameters to avoid rejection
  • Required certifications: ISI or equivalent, data sheet alignment with BOM, and proof of proven-ness via supply orders in last five years
  • Inspection: Post receipt inspection at Area Engineer (E&M) site; pre-dispatch inspection not applicable
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation and data sheet validation
  • Items cover: N/A electrical components including cables, LED lighting, timing relays, and mechanical hardware
  • OEM/authentication: proof of authorization may be required; non-compliant bids rejected
  • Data consistency: any mismatch between offered data sheet and quoted parameters leads to rejection

Terms, Conditions & Eligibility

  • EMD not specified in data; vendors must submit standard bid security as per ATC
  • Delivery: extended delivery time provisions apply if quantity is increased by up to 25%
  • Payment terms: standard government/PSU terms; EFT-based processing with bank-certified mandate
  • Proven-ness: supplier must demonstrate previous supply of equivalent items in last five years to CI L or subsidiaries
  • Inspector: post-receipt inspection at consignee site; non-compliance risks rejection
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, data sheet, and certificates required
  • Compliance: offers missing certificates/ATC documentation may be rejected

Key Specifications

  • Electrical items including 110V/3.3KV/1PH units, multi meters, 1.1 kV cables (2 core copper)

  • LED flood lights (240V 50W) and timer relays (550V AC, 0-5 min)

  • CSA/IS standards not disclosed; data sheet alignment required

  • Coil and bolt accessories (110V DC, 16 mm to 150 mm with nut)

Terms & Conditions

  • Delivery quantity variation up to 25% with extended period minimum 30 days

  • Data sheet alignment mandatory; mismatch leads to rejection

  • Post-receipt inspection at Area Engineer (E&M); pre-dispatch not applicable

Important Clauses

Payment Terms

EFT-based payments as per PSU norms; bank-certified EFT mandate required

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period if quantity increases

Penalties/Liquidated Damages

Not specified in data; general PSU guidelines to apply

Bidder Eligibility

  • Experience in supplying electrical components to PSUs or government departments within last five years

  • Valid PAN and GSTIN; bank EFT mandate

  • Ability to provide Data Sheet matching BOM and post-receipt inspection readiness

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PT, 110V, 3.3KV, 1PH As Per Technical Specification Sheet 2 pieces [email protected] 15
2 MULTI METER As Per Technical Specification Sheet 2 pieces [email protected] 15
3 KIT CABLE JOINTER As Per Technical Specification Sheet 5 pieces [email protected] 15
4 ADHESIVE TAPE SCOTCH As Per Technical Specification Sheet 12 pieces [email protected] 15
5 CABLE, 1.1 KV, 2CORE COPPER As Per Technical Specification Sheet 300 meters [email protected] 15
6 FLOOD LIGHT ELEC, LED, 240V 50W As Per Technical Specification Sheet 10 pieces [email protected] 15
7 TIMER RELAY 550V AC,0-5 MIN As Per Technical Specification Sheet 6 pieces [email protected] 15
8 BOLT, HEX, CS,HT HALF As Per Technical Specification Sheet 40 pieces [email protected] 15
9 WRENCH, SE 46 MM As Per Technical Specification Sheet 2 pieces [email protected] 15
10 COIL, 110V DC, OPERATING As Per Technical Specification Sheet 3 pieces [email protected] 15
11 BOLT, HEX CS HT HALF, 16 MM, 150 MM WITH NUT As Per Technical Specification Sheet 40 pieces [email protected] 15
12 CONTRACTOR, 150U As Per Technical Specification Sheet 6 pieces [email protected] 15

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Required Documents

1

PAN Card Copy

2

GSTIN Copy

3

Cancelled Cheque Copy

4

EFT Mandate Certified by Bank

5

Data Sheet of offered products

6

Past supply orders to CI L or subsidiaries (proven-ness)

7

Self-certified proof of supply against orders

8

OEM authorization or data on product certifications

Frequently Asked Questions

How to bid on Bardhaman electrical tender with ISI compliance

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a detailed Data Sheet. Ensure BOM alignment with offered items and provide proven-ness documents from past five years to CI L or subsidiaries. Delivery terms follow the option clause with up to 25% quantity variation.

What documents are required for data sheet submission in this bid

Submit the product Data Sheet alongside the bid, ensuring it exactly matches the BOM. Include proof of supply for similar items in the last five years and any OEM authorizations. Incomplete data sheets or mismatches risk bid rejection.

What is the delivery variation allowed under the option clause

The purchaser may increase quantity up to 25% of bid quantity at contract award and during currency. Additional delivery time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days.

What are the post-receipt inspection requirements for this tender

Post receipt inspection will be conducted at the Area Engineer (E&M) site before acceptance. Pre-dispatch inspection is not applicable. Suppliers must ensure stores comply with the post-check parameters to avoid rejection.

Which certifications are mandatory for bid submission

Mandatory certificates include PAN, GSTIN, EFT mandate, and Data Sheet alignment. Proven-ness evidence requires self-certified supply orders from the last five years to CI L or allied organizations; missing certificates will lead to bid rejection.

When will payments be processed for successful bidders

Payments follow PSU EFT norms; expect processing after acceptance and verification of supplied items, with bank-certified EFT mandates. Exact payment timeline aligns with organization-specific terms, typically within standard government procurement cycles.

What items are covered under this tender in Bardhaman

Items include electrical components such as PT, 110V, 3.3KV, 1PH devices, 2-core copper cables, LED 240V 50W flood lights, timer relays 550V AC 0-5 min, bolts, wrenches, coil hardware, and contractor equipment.

What is the required standard for data sheet and BOM

Bidders must ensure the Data Sheet is ISI or equivalent standard-aligned and matches the BOM exactly; any mismatch risks bid rejection. Cross-check item specifications before submission to ensure compliance.