GEM

Indian Army Leh Spare Parts Procurement Tender 2025: Piston Ring Set, Oil Sump Patti & More per ISI/IS 550 Standards

Posted

25 Oct 2025, 07:29 pm

Deadline

04 Nov 2025, 08:00 pm

Value

₹90,000

Location

LEH LADAKH , JAMMU & KASHMIR

Progress

Issue25 Oct 2025, 07:29 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

93

Category

EVR assy

Bid Type

Single Packet Bid

Categories 14

ELECTRICAL CONDENSER SUMP CAPACITOR VALVE SEALING RING WIRE ALTERNATOR FUEL FILTERS GENERATOR SPARE RING SYNCHRONOUS MOTORS FIRE BREATHING APPARATUS STARTER ENGINE PARTS

Tender Overview

Organization: Indian Army (Department Of Military Affairs) – Location: Leh, Jammu & Kashmir 194101. Procurement scope: 33 line items spanning piston ring sets, oil sump patti, air/fuel filters, wiring, spark plugs, mounting pads, valve sets, head gaskets, EVR/armature assemblies, regulators, alternators, oil filters, fuel pipes, belts, and related adapters. Estimated value: ₹90,000 with no stated EMD amount. Delivery terms: optioned quantity up to 25% increase, delivery period starts from the last date of original/delivery order; minimum extension 30 days. Pre-bid site interaction and product sample approval before finalization. This tender emphasizes Leh jurisdiction feasibility and unit-level procurement process with vendor code creation requirements.

Technical Specifications & Requirements

  • No explicit technical specs available; bidders should rely on BOQ items and unit-level product understanding.
  • Key bid framing elements include: 33 items across engine components and associated assemblies, sample approval required, pre-bid interaction at unit location, and Leh-only communication channel.
  • Required compliance includes supplier due diligence for serializable spares, compatibility with Indian Army engines, and adherence to contract terms for delivery cadence.
  • Critical commercial terms include 25% quantity variation, option to extend delivery window, and delivery starting after final order.
  • Additional data points: sample-based qualification, bid submission for Vendor Code creation, and non-disclosure obligations.

Terms, Conditions & Eligibility

  • Delivery: option to increase ordered quantity by up to 25%, and extension rules as described; delivery period commences from the last date of order. Minimum extension period is 30 days.
  • Jurisdiction: Leh only; pre-bid interaction mandatory at unit location; product sample approval required.
  • Financial: bidder must not be in liquidation or bankruptcy; document undertakings to be uploaded.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate, and non-disclosure certificate required with bid.
  • Attribution: OEM/product samples and vendor code creation necessary for participation.

Key Specifications

  • 33 item BOQ including piston ring set, oil sump patti, air filter assy, fuel filters, spark plugs, alternator assy, regulator set, oil filter assy, EVR assy, armature, bendix drive, rope assy, and related components

  • Estimated value: ₹90,000

  • Delivery clause: option to increase quantity up to 25%; minimum delivery extension 30 days

  • Pre-bid interaction and product sample approval required

  • Leh jurisdiction bidding with unit-level communication

Terms & Conditions

  • EMD not specified in data; bidder must review terms at unit level

  • Delivery extension and quantity variation governed by option clause

  • Vendor Code creation and essential financial/documents submission required

Important Clauses

Payment Terms

Not specified in data; bidders should seek unit-level confirmation during pre-bid interactions

Delivery Schedule

Delivery period begins after original delivery order; option to extend up to the original period; minimum extension 30 days

Penalties/Liquidated Damages

Not clearly defined in data; bidders must confirm LD terms during sample approval and finalization

Bidder Eligibility

  • Leh jurisdiction eligibility for bidding

  • Not under liquidation or bankruptcy; provide undertaking

  • Must submit PAN, GSTIN, EFT mandate, and non-disclosure declaration

Bill of Quantities (BOQ) 33 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Piston Ring set Piston Ring set 4 nos ao59rr1 15
2 Oil sump patti Oil sump patti 2 nos ao59rr1 15
3 Air Filter assy Air Filter assy 2 nos ao59rr1 15
4 Packing Kit Packing Kit 2 nos ao59rr1 15
5 TCI unit wire TCI unit wire 3 nos ao59rr1 15
6 Fuel Knob Fuel Knob 2 nos ao59rr1 15
7 Spark plug Spark plug 1 nos ao59rr1 15
8 Eng mounting pad Eng mounting pad 12 nos ao59rr1 15
9 Valve set Valve set 3 nos ao59rr1 15
10 TCI unit wire TCI unit wire 1 nos ao59rr1 15
11 Head Gasket Head Gasket 4 nos ao59rr1 15
12 EVR assy EVR assy 1 nos ao59rr1 15
13 Alternator assy Alternator assy 1 nos ao59rr1 15
14 Oil sending unit Oil sending unit 3 nos ao59rr1 15
15 Oil filter assy Oil filter assy 4 nos ao59rr1 15
16 Fuel Filter Fuel Filter 3 nos ao59rr1 15
17 Self starter assy Self starter assy 1 nos ao59rr1 15
18 Anti vibration mount Anti vibration mount 8 nos ao59rr1 15
19 Fuel pipe Fuel pipe 1 nos ao59rr1 15
20 Big and cell Big and cell 2 nos ao59rr1 15
21 Armature Armature 1 nos ao59rr1 15
22 Regulator set Regulator set 1 nos ao59rr1 15
23 Spark Plug Spark Plug 2 nos ao59rr1 15
24 Packing Kit Packing Kit 2 nos ao59rr1 15
25 Capacitor Capacitor 2 nos ao59rr1 15
26 Rope assy Rope assy 1 nos ao59rr1 15
27 Bendix drive Bendix drive 1 nos ao59rr1 15
28 Alternator assy Alternator assy 1 nos ao59rr1 15
29 Air Filter Air Filter 1 nos ao59rr1 15
30 Oil Filter Oil Filter 1 nos ao59rr1 15
31 Fuel filter Fuel filter 1 nos ao59rr1 15
32 Eng mounting pad Eng mounting pad 4 nos ao59rr1 15
33 Pin handset Adapters Pin handset Adapters 15 nos ao59rr1 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Non-disclosure declaration on bidder letterhead

6

Vendor Code creation documents

7

Sample approval documentation (pre-bid/sample) as specified by unit

8

Proof of Leh jurisdiction eligibility (where applicable)

Frequently Asked Questions

How to bid for Indian Army Leh spare parts tender 2025 with Leh jurisdiction?

Bidders must participate under Leh jurisdiction, complete pre-bid interaction at the unit, and submit required documents: PAN, GSTIN, cancelled cheque, EFT mandate, and a non-disclosure certificate. Sample approval is mandatory, and the vendor code must be created before final submission. Ensure the 25% quantity variation clause is understood.

What documents are required for Indian Army engine spares bid in Leh?

Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and a Non-Disclosure Declaration on bidder letterhead. Also provide proof for Vendor Code creation and, if applicable, OEM authorizations and sample approvals as requested by the unit.

What is the delivery extension policy for Leh engine parts tender 2025?

The option clause allows a 25% increase in quantity, with delivery extension calculated as (additional quantity / original quantity) × original delivery period, minimum of 30 days. The extension can apply only during the currency of the contract and after last order dates.

What are the required sample approvals for Leh unit pre-bid in this tender?

Before finalization, a product sample must be approved by the unit. Pre-bid interaction is mandatory to discuss compatibility with engine assemblies and confirm the sample meets unit needs. Ensure you bring precise part numbers for the 33 items.

What is the estimated value and scope for the Indian Army Leh tender 2025?

The estimated value is ₹90,000 for 33 line items including piston rings, filters, spark plugs, alternator components, regulator sets, and related adapters. Vendors should plan for multiple small quantity orders and ensure compatibility across all listed components.

What are the payment and delivery terms for this Leh engine spares bid?

Delivery terms depend on final order; the extension clause allows up to 25% quantity variation with minimum 30 days extension. Payment terms require confirmation during final negotiations; ensure samples are approved and vendor code is active to avoid delays.

How to ensure compliance with OEM/sample requirements for the Leh tender?

Provide OEM authorizations if required and ensure all 33 items align with unit specifications. Complete sample approval processes and verification during pre-bid interactions. Confirm part numbers, warranties, and any ISI/ISO standards referenced by the unit before submission.

What are the essential eligibility criteria for this Indian Army bid in Leh?

Candidates must not be under liquidation or bankruptcy and must upload an undertaking. Provide PAN, GSTIN, cancelled cheque, EFT mandate, and non-disclosure certificate. Vendor Code creation is mandatory, and pre-bid interactions are required for qualification.