GEM

Mahanadi Coalfields Limited Bus Hiring Service Tender 24x7 Local 3410 kms x 682 hours 2025

Bid Publish Date

01-Nov-2025, 12:24 pm

Bid End Date

11-Nov-2025, 1:00 pm

Bid Opening Date

11-Nov-2025, 1:30 pm

EMD

₹15,400

Value

₹12,26,220

Location

ANGUL , ODISHA

Progress

Issue01-Nov-2025, 12:24 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • Dedicated/ toll-free service support requirement for bidders and OEMs
  • • EMD amount: ₹15,400; payment via DD accepted
  • • Estimated value: ₹1,226,219.66 for local bus hiring
  • • Contract quantity/duration flexibility up to 25% at various stages
  • • MSE purchase preference provisions with compliance evidence
  • • Wage payment terms: salaries paid to staff deployed at buyer location before reimbursement
  • • No BOQ items available; strict adherence to service delivery and staffing norms

Tender Overview

Organization: Mahanadi Coalfields Limited (Coal India beneficiary) requires bus hiring services on a regular local 24x7 basis with non-deluxe vehicles. The scope is defined as 3410 kms x 682 hours, targeting service within a specified local zone. Estimated contract value is ₹1,226,219.66 and the EMD is ₹15,400. The tender includes a 25% bid quantity/duration adjustment at contract issue and potential post-issuance adjustments. A dedicated support line and compliance with post-bid certificate requirements are implied. This opportunity is positioned under MCL’s procurement umbrella via Coal India Limited governance, with emphasis on service reliability and staffing compliance.

Technical Specifications & Requirements

  • No technical specifications are listed in the available data; bidders should prepare to demonstrate capacity for regular local bus hiring and 24x7 service coverage.
  • Quantities: 3410 kms and 682 hours are the operative units; align fleet availability and driver rosters to meet continuous service expectations.
  • EMD: ₹15,400; ensure payment or DD submission per bidding format. Estimated value: ₹1,226,219.66 indicating a limited-scale service contract.
  • Additional terms call for supplier certification compliance, service support readiness, and adherence to any future AtC/Centre policies.
  • Include a plan for staff payroll documentation, PF/ESIC alignment, and appropriate banking statements as evidence of wage handling.

Terms, Conditions & Eligibility

  • Quantity/duration may be increased up to 25% at bid award and again up to 25% post-issuance; bidders must accept revised scope.
  • Sub-contracting requires prior written consent; ultimate liability remains with the main contractor.
  • Purchase preference for MSEs if compliant; manufacturers for goods and service providers must upload relevant evidence.
  • Payment terms emphasize service salary compliance and retrospective reimbursement with statutory documentation; ensure readiness to furnish PF/ESIC and bank statements.
  • EMD can be paid via Account Payee Demand Draft in favor of MCL LINGARAJ AREA, with hardcopy submission within 5 days of bid end date.

Key Specifications

  • Bus hiring service

  • Local 24x7 operations

  • Coverage: 3410 kms x 682 hours

  • Estimated contract value: ₹1,226,219.66

  • EMD: ₹15,400

  • 25% quantity/duration adjustment rights

  • Payment terms emphasize staff wage payment prior to buyer reimbursement

Terms & Conditions

  • EMD amount ₹15,400; DD accepted or online submission

  • Delivery/coverage terms allow 25% scale adjustments

  • MSE purchase preference eligibility with documentary evidence

Important Clauses

Payment Terms

Salaries for deployed staff to be paid by service provider first, with subsequent reimbursement from Buyer accompanied by PF/ESIC documentation and bank statements.

Delivery Schedule

Contract quantity or duration may be increased up to 25% at contract issue; after issuance, increases limited to 25% with bidder acceptance.

Penalties/Liquidated Damages

Not specified in available data; emphasize compliance with service levels and wage documentation as potential indirect penalties.

Bidder Eligibility

  • Proven fleet management capability for local bus services

  • Compliance with PF/ESIC wage payment and statutory requirements

  • Eligibility for MSE purchase preference (where applicable) with documentary evidence

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (bus hiring/transport services)

4

Financial statements

5

EMD/DD payment proof (or online payment receipt)

6

Technical bid documents demonstrating fleet and staffing capacity

7

OEM authorizations or service-provider credentials

8

PF/ESIC compliance documents and bank statements

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for bus hiring service tender in India 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD (₹15,400) via DD or online payment, plus technical bids demonstrating fleet and staffing capacity. Ensure PF/ESIC compliance and bank statements; adhere to 25% quantity/duration flexibility and 24x7 service coverage.

What documents are required for MCL transport service bid 2025?

Required documents include GST registration, PAN, experience certificates in similar transport contracts, financial statements, EMD proof, technical compliance documents, and OEM/service-provider authorizations. Also provide PF/ESIC documentation and bank statements supporting wage payments.

What is the EMD amount for the local bus hiring tender 2025?

The EMD amount is ₹15,400. Submit via Account Payee Demand Draft in favor of MCL LINGARAJ AREA payable at TALCHER, with the hardcopy delivered within five days after bid end date.

What are the delivery/coverage terms for this bus service bid?

The contract allows a quantity/duration adjustment up to 25% at contract issue and post-issuance. Bidders must accept revised scope and ensure service continuity for 24x7 operations across 3410 kms and 682 hours of service.

What are the payment terms for salaries under this transport contract?

The service provider must pay contracted staff salaries first, then claim payment from the Buyer with proper PF/ESIC and bank statements. No advance payment specifics are provided; reimbursement is contingent on compliance documentation.

What standards or certifications are required for eligibility in this bid?

Bidders should provide PF/ESIC compliance, GST, and relevant transport service experience certificates. MSE preference requires documentary evidence; no explicit ISI/ISO standards are listed in the provided data, but statutory compliance is implied.