GEM

Indian Air Force SIP Enabled Exchange Tender Ambala Haryana 2025 - 400 Lines with Accessories, EMD ₹84,000

Posted

31 Oct 2025, 06:23 pm

Deadline

13 Nov 2025, 02:00 pm

EMD

₹84,000

Location

AMBALA , HARYANA

Progress

Issue31 Oct 2025, 06:23 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM/Specific vendor requirements: None disclosed in available data
  • • Technical standards/certifications: Not specified in provided data
  • • Special clauses: 25% quantity variation right; extended delivery time formula; delivery from last date of original order
  • • Eligibility: EMD ₹84,000; Indian Air Force procurement; adherence to ATC terms
  • • Warranty/AMC: Not specified in current data
  • • Penalties/Performance bonds: Not specified in current data
  • • Delivery/Installation: Turnkey installation of SIP-enabled exchange at Ambala
  • • Delivery terms: Incremental quantity allowances during contract; modified delivery timeline rules

Tender Overview

The Indian Air Force invites bids for the procurement and installation of a 400 Lines SIP Enabled Exchange with Accessories at Ambala, Haryana. The project scope centers on a SIP-based telephone exchange solution for air force operations with related accessories. The estimated value is not disclosed; bidders should prepare to supply a turnkey installation including hardware, software, and connectivity components. A key differentiator is the option clause permitting up to a 25% quantity variation at contracted rates and the specified delivery-time logic. This tender emphasizes delivery discipline and adherence to the purchaser’s modification rights within the contract term.

Technical Specifications & Requirements

  • Product/Service: 400 Lines SIP Enabled Exchange with Accessories for strategic communication in a defense setting.
  • Industry/Context: Government defense procurement by the Indian Air Force with installation at Ambala, Haryana.
  • Key commercial terms: EMD ₹84,000; option to adjust quantity by up to 25% at contract rates; delivery period strategy tied to last date of the original delivery order; extended delivery time formula applies with minimum 30 days. No BOQ items published; no explicit technical specs available.
  • Delivery scope: turnkey supply and installation; integration with existing communications infrastructure; compliance with security and defense procurement norms.
  • Compliance reminders: bidders must adhere to Buyer Added Terms and ATC terms as uploaded by the purchaser; no specific hardware standards disclosed in available data.

Terms, Conditions & Eligibility

  • EMD: ₹84,000 as per tender terms.
  • Quantity flexibility: option to increase/decrease quantity by up to 25% during procurement and currency of contract.
  • Delivery timeline: delivery period starts from the last date of the original delivery order; minimum additional time should be 30 days; extended periods permissible within contract limits.
  • ATC/ATC terms: bidders must comply with the uploaded ATC document and Buyer Added Bid Specific Terms.
  • Documentation: compliance with standard defense procurement documentation and completion of required bid documents as per ATC.

Key Specifications

  • Product/service: 400 Lines SIP Enabled Exchange with Accessories

  • Estimated value: Not disclosed; EMD ₹84,000

  • Delivery/installation: turnkey defense installation at Ambala, Haryana

  • Experience: defense telecom deployments preferred

  • Quality/compliance: ATC terms and basic security procurement norms

Terms & Conditions

  • Delivery quantity can vary by up to 25% at contracted rates

  • Delivery period starts from the last date of the original delivery order

  • Minimum additional delivery time is 30 days; option to extend within contract limits

Important Clauses

Payment Terms

Not detailed in provided data; bidders should await ATC terms for payment milestones and schedule

Delivery Schedule

Delivery timeline hinges on original order date; extended period calculation follows (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in current data; ATC terms may define LDs or penalties

Bidder Eligibility

  • Eligibility for defense procurement; compliance with ATC terms

  • Demonstrated experience in SIP-based telecom exchanges or similar installations

  • Financial capability to support bid and project execution (credit/turnover requirements not disclosed)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar SIP/telecom exchange deployments

4

Financial statements/balance sheet for last 2-3 years

5

EMD submission receipt or payment proof of ₹84,000

6

Technical bid documents and compliance statements

7

OEM authorization (if applicable) and supplier credentials

8

ATC adherence proof or acknowledgment of uploaded ATC terms

Frequently Asked Questions

How to bid for the Ambala SIP enabled exchange tender in 2025

Bidders should submit EMD of ₹84,000 along with GSTIN, PAN, and financials; provide OEM authorizations if required, and acknowledge ATC terms. Include technical compliance and installation plan for a 400-line SIP system, with delivery timelines per original order and potential 25% quantity variation.

What documents are required for the IAF SIP exchange bid in Ambala

Required documents include GST certificate, PAN card, experience certificates for SIP/telecom installations, latest financial statements, EMD receipt, technical bid, OEM authorization, and acknowledgment of uploaded ATC terms. Ensure readiness of installation deployment plan for Ambala, Haryana.

What are the delivery terms for the Ambala SIP exchange tender

Delivery starts from the last date of the original delivery order; extended time follows the formula (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days. Quantity can vary up to 25% during contract execution.

What are the EMD requirements for the IAF procurement in Ambala

EMD is ₹84,000. Submit payment proof with the bid and ensure it is aligned with the tender's ATC terms. EMD serves as security until contract finalization and may be retained if terms are breached.

What specifications are expected for the SIP enabled exchange

Specific technical specifications are not published; bidders should demonstrate capability to supply a 400 Line SIP Enabled Exchange with Accessories, with integration compatibility and defense-grade security practices as per uploaded ATC terms.

How does quantity variation impact delivery for the Ambala bid

The purchaser can increase/decrease quantity by up to 25% at contracted rates during placement and currency. The delivery period adjusts according to the extended formula and minimum 30 days, requiring bidders to maintain scalable deployment plans.