GEM

North Central Railway Cleaning Outsourcing Tender JHansi, Uttar Pradesh 2025 - 3-Year ADEN HQ-II Cleaning Contract

Posted

23 Oct 2025, 06:07 pm

Deadline

13 Nov 2025, 07:00 pm

EMD

₹45,300

Value

₹22,60,464

Location

JHANSI , UTTAR PRADESH

Progress

Issue23 Oct 2025, 06:07 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 2

CLEANING WORK SERVICES

Tender Overview

Organization: North Central Railway, Indian Railways division, inviting bids for outsourcing cleaning work at the New Control Building in JHANSI, UTTAR PRADESH under ADEN HQ-II JHS for a duration of three years. Estimated value: ₹2,260,464 with an EMD: ₹45,300. The scope covers on-site cleaning services, management of housekeeping staff, and adherence to contract terms within the railway facility. The tender allows a quantity/duration variation of up to 25% at issuance and post-award, preserving bidder acceptance. Unique aspect includes alignment with NCR/JHS regional operations and ADEN HQ-II oversight. This opportunity is location-specific for bidders experienced in government cleaning services and railway facilities.

Technical Specifications & Requirements

  • Delivery location: JHANSI, Uttar Pradesh (284001) for the New Control Building
  • Service category: Outsourcing of cleaning work for three-year term under Indian Railways provisions
  • Key scope elements: on-site housekeeping, floor care, waste management, and facility sanitation as per contract
  • Financials: Estimated value ₹2,260,464; EMD ₹45,300; payment and security terms aligned with GeM standard clauses
  • Variations: contract quantity/duration adjustable by up to 25% at contract issue and post-award
  • EMD/Bank instruments: options include FDR/Banker’s Cheque in favor of NCR/JHS or SrDFN/NCR/JHS, with submission and hardcopy delivery timelines; successful bidder may supply FDR as PBG and release conditions described
  • Compliance: bidders must upload required certificates/documents per ATC; non-submission leads to rejection
  • Experience: bidders should demonstrate capability for government/railway cleaning contracts and maintain compliance with bid terms

Terms, Conditions & Eligibility

  • EMD: ₹45,300; options to submit via FDR or Banker’s Cheque payable to appropriate NCR/JHS accounts
  • Security: Performance Security in the form of FDR or PBG as per GeM GTC; original FDR to be delivered within specified days of award
  • Qualification: bidder must not be subjected to liquidation or bankruptcy; undertaking to be uploaded
  • Documentation: ensure submission of all required certificates and documents linked to bid; incomplete submissions lead to rejection
  • Variation clause: contract quantity/duration may be adjusted by up to 25%; bidder must accept revised terms
  • Delivery and payment terms: aligned with railway procurement norms; final terms to be specified in the contract

Key Specifications

  • Service category: outsourcing of cleaning work for railway facility

  • Location: JHANSI, Uttar Pradesh (284001)

  • Estimated contract value: ₹2,260,464

  • EMD amount: ₹45,300

  • Contract duration: three years

  • Variation allowance: ±25% before and after contract issuance

  • EMD/SD instruments: FDR or Banker’s Cheque in favor of NCR/JHS or SrDFN/NCR/JHS

Terms & Conditions

  • EMD amount ₹45,300; payment via FDR/BC acceptable

  • Contract term is three years with 25% variation rights

  • Delivery location is New Control Building, JHANSI

Important Clauses

Payment Terms

EMD is ₹45,300; allow FDR/Banker’s Cheque; post-award payment terms to follow GeM/Govt norms

Delivery Schedule

On-site cleaning services to commence as per contract; delivery timelines aligned with railway operational hours

Penalties/Liquidated Damages

Penalty provisions to be stipulated in contract per standard railway tender terms; performance security will be retained

Bidder Eligibility

  • Experience in government/railway cleaning service contracts

  • Not under liquidation or bankruptcy; provide undertaking

  • GST registration and financial stability documentation

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar cleaning contracts

4

Financial statements or turnover proof

5

EMD submission document (FDR/Banker’s Cheque or online payment receipt)

6

Technical bid and compliance certificates

7

OEM authorizations or subcontractor approvals (if applicable)

Frequently Asked Questions

How to bid for the cleaning outsourcing tender in JHansi Uttar Pradesh 2025?

To bid, submit all required documents (GST, PAN, turnover, experience certificates, EMD via FDR/BC), upload technical compliance, and accept the 25% variation clause. Ensure delivery setup matches New Control Building operations in JHANSI and comply with GeM terms.

What documents are required for the JHansi cleaning bid 2025?

Required documents include GST certificate, PAN, experience certificates for similar contracts, financial statements, EMD proof (FDR or BC), technical bid, and any OEM authorizations. Upload scanned copies and deliver original EMD hardcopy within 5 days post bid end date.

What are the key financial details of the NCR/JHS cleaning tender?

Estimated contract value is ₹2,260,464; EMD is ₹45,300. Bidders may submit EMD via Fixed Deposit Receipt or Banker’s Cheque; successful bidder provides Performance Security as FDR or PBG as per GeM GTC.

What delivery terms apply to the JHANSI New Control Building cleaning contract?

Cleaning services commence per contract with on-site operations at the New Control Building in JHANSI. Work must be aligned with Indian Railways facility standards, and the contractor must adhere to schedule and railway security norms.

What are the eligibility criteria for bidders in this railway tender?

Bidders must demonstrate prior experience in government/railway cleaning projects, maintain GST and PAN, show financial stability, and provide undertakings that they are not under liquidation or bankruptcy. Compliance with bid terms is mandatory.

How is variation in contract scope handled for the cleaning contract?

The buyer may adjust contract quantity or duration by up to 25% at contract issue and post-award. Bidders must accept revision within this range and adjust resources accordingly to maintain service standards.

What are the payment terms for the NCR/JHS cleaning contract 2025?

Payment terms follow GeM/government norms; EMD is specified as ₹45,300 with permissible EMD formats, and ongoing payments linked to delivery and performance as per contract, with security deposits handled via FDR or PBG.