GEM

Dg Of Defence Estate Security Equipment Tender Leh Jammu & Kashmir 2025 ISI/ISO Compliant

Posted

18 Oct 2025, 11:35 am

Deadline

28 Oct 2025, 12:00 pm

Location

LEH LADAKH , JAMMU & KASHMIR

Progress

Issue18 Oct 2025, 11:35 am
AwardPending
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Quantity

658

Category

H Pipe 25 MM

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM warranty certificates required at delivery; service network in INDIA
  • • Technical standards: explicitly not listed; bidders should attach applicable IS/ISO compliance certificates for items
  • • Special clauses: 25% quantity variation rights; extended delivery period calculations governed by formula
  • • Eligibility: PAN, GSTIN, cancelled cheque, EFT mandate; turnover criteria per bid document
  • • Warranty/AMC: OEM warranty and after-sales service capability with local service centers
  • • Penalties/LD: LD terms not specified; rely on standard contract provisions from ATC

Categories 7

FAN AIR EXHAUSTER WHITE WASH BOX FOOD WARMER SPEAKER PLASTIC

Tender Overview

The tender is issued by the Dg Of Defence Estate under the Department Of Defence for procurement of multiple goods including H Pipe 25 MM, Band, Plastic Box, Flooring Mat, Fevicol for Mat, White Wash, Exhaust Fan 18 Inch, Exhaust Fan 9 Inch, Food Warmer Big 5 Part, Full Plate, Glass Steel, Speaker Small Size and related items in Leh, Jammu & Kashmir 194101. Quantity is not disclosed; the bid allows quantity variation up to 25%, with extension rules tied to original delivery periods. The contract requires OEM warranty certificates, post-installation maintenance readiness, and a supplier with a robust after-sales network in India. Bidders must submit PAN, GSTIN, canceled cheque, and EFT mandate along with the bid. The tender emphasizes turnover criteria in the bid document and mandates adherence to delivery and acceptance terms from the last date of the original delivery order. This is a hardware and fixtures procurement with complex delivery and warranty requirements.

Technical Specifications & Requirements

  • No explicit product specifications published in the tender text; items listed indicate general household/defence hardware as a mixed BOM: H Pipe 25 MM, Band, Plastic Box, Flooring Mat, Fevicol for Mat, White Wash, Exhaust Fan 18 Inch, Exhaust Fan 9 Inch, Food Warmer Big 5 Part, Full Plate, Glass Steel, Speaker Small Size.
  • Key compliance expectations include OEM warranty certificates, installation/commissioning support, and a well-established after-sales service network in India.
  • The buyer reserves quantity flex for up to 25% and duration extension per clause, with detailed delivery calculations linked to original delivery period.
  • No explicit IS/ISO standards are listed in the text; bidders should provide standard-compliance documents as applicable to listed items.

Terms & Eligibility

  • EMD/financial security not disclosed; bidders must meet turnover criteria as per bid document and provide certified financial statements or CA certificate for last 3 years.
  • Required documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; failure to upload certificates may lead to rejection.
  • Warranty requirements specify OEM warranties from delivery/acceptance, with service centers details in India.
  • Delivery terms: period begins from last date of original delivery order; option to extend as per 25% quantity variation; follow-up ATC terms apply.
  • Supplier must demonstrate installation, commissioning, training, and maintenance capabilities; contingencies for after-sales service are mandatory.

Key Specifications

  • Item names: H Pipe 25 MM, Band, Plastic Box, Flooring Mat, Fevicol For Mat, White Wash, Exhaust Fan 18 Inch, Exhaust Fan 9 Inch, Food Warmer Big 5 Part, Full Plate, Glass Steel, Speaker Small Size

  • Warranty: OEM warranty to be submitted at delivery; warranty period aligned to product scope

  • Delivery: 25% quantity variation clause; delivery period calculated from last original delivery order date

  • Post-sale: Installation, Commissioning, Training, Troubleshooting and Maintenance service network in INDIA

Terms & Conditions

  • 25% quantity variation rights with extended delivery period rules

  • Mandatory submission of PAN, GSTIN, cancelled cheque and EFT mandate

  • OEM warranty certificates required at delivery and after-sales network details

Important Clauses

Payment Terms

Not explicitly defined in the text; standard practice to be confirmed in ATC

Delivery Schedule

Delivery period starts from last date of original delivery order; optioned quantities may extend timeline

Penalties/Liquidated Damages

Not specified in the provided terms; refer to bid document and ATC for LD rates

Bidder Eligibility

  • Must meet turnover criteria as per bid document

  • Must provide PAN, GSTIN, Cancelled Cheque, EFT Mandate

  • OEM warranty and after-sales service capability in INDIA

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 H Pipe 25 MM H Pipe 25 MM 2 nos [email protected] 21
2 Band Band 16 nos [email protected] 21
3 Plastic Box Plastic Box 10 nos [email protected] 21
4 Flooring Mat Flooring Mat 6 nos [email protected] 21
5 Fevicol For Mat Fevicol For Mat 10 ltr [email protected] 21
6 White Wash White Wash 10 kg [email protected] 21
7 Exhaust Fan 18 Inch Exhaust Fan 18 Inch 1 nos [email protected] 21
8 Speaker Small Size Speaker Small Size 1 nos [email protected] 21
9 Exhaust Fan 9 Inch Exhaust Fan 9 Inch 1 nos [email protected] 21
10 Food Warmer Big 5 Part Food Warmer Big 5 Part 1 nos [email protected] 21
11 Full Plate Full Plate 400 nos [email protected] 21
12 Glass Steel Glass Plate 200 nos [email protected] 21

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by bank

5

Audited financial statements or CA certificate showing turnover

6

OEM warranty certificates (on delivery)

7

Installation/Training/Maintenance capability details

8

Service center locations near consignee destinations

Frequently Asked Questions

How to bid for defence estate tender in Leh Jammu & Kashmir 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with turnover evidence for last 3 years. OEM warranty certificates must be provided at delivery, and installation/maintenance capability demonstrated. Ensure 25% quantity variation rights are planned in the bid submission.

What documents are required for this procurement in Leh?

Required: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, audited turnover certificates for last 3 years, OEM warranty certificates, service center details, installation and training capability documentation, and any CT/matters per ATC.

What items are included in the BOM for defence estate Leh tender 2025?

The listed items include H Pipe 25 MM, Band, Plastic Box, Flooring Mat, Fevicol For Mat, White Wash, Exhaust Fans 18 Inch and 9 Inch, Food Warmer Big 5 Part, Full Plate, Glass Steel, and Speaker Small Size. Item quantities are not disclosed; plan for 25% quantity variation.

What are the OEM warranty expectations for this supply?

Successful bidders must submit OEM warranty certificates at delivery and ensure the seller provides installation, commissioning, training, and after-sales maintenance services across India, with service centre locations near consignee destinations.

How is delivery period calculated for added quantities?

Delivery time is based on the original delivery period; for added quantities the period is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and extensions allowed up to the original period.

What standards or certifications are required for compliance?

The tender text does not list explicit standards; bidders should attach applicable OEM warranties and standard compliance certificates (IS/ISO) relevant to each item, and adhere to ATC terms for acceptance.

What is the scope of maintenance support in this procurement?

Bidders must demonstrate an established maintenance service network in India, with documentation on service centers near consignee locations and a plan for troubleshooting, spare parts availability, and timely repair during the warranty period.

When can bids be submitted and what is the evaluation basis?

Submission timing is governed by the tender's ATC; evaluation factors typically include compliance with warranty, delivery capability, turnover criteria, OEM certifications, and price competitiveness for the listed hardware and fixtures.