GEM

E-municipalities Uttar Pradesh High Mast Lighting Octagonal Tower LED Flood Lighting System (V2) Tender 2025

Posted

27 Oct 2025, 03:43 pm

Deadline

06 Nov 2025, 04:00 pm

EMD

₹11,000

Value

₹5,18,887

Location

BAHRAICH , UTTAR PRADESH

Progress

Issue27 Oct 2025, 03:43 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001:2015 and ISO 45001 certification required for bidder or OEM
  • • Bid quantity may vary up to 25% during contract with specified delivery-time logic
  • • On-site installation, testing and demonstration governed by State/Central Govt rules
  • • EMD set at ₹11,000; ensure bid security compliance
  • • Data Sheet must strictly match product specifications to avoid rejection
  • • Minimum 3-year market life for offered products; no obsolete items
  • • Wind load and structural specs tied to regional conditions; high-tensile steel grades

Categories 2

HIGH MAST LIGHTING

Tender Overview

Organization: E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh. Procurement: High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2). Estimated Value: ₹518,887.00; EMD: ₹11,000. Location: Uttar Pradesh, India. Scope includes installation, testing, demonstration at multiple locations per State/Central Govt rules. Key differentiator is octagonal pole design with LED flood luminaires and wind/cable specs to meet local conditions. The contract allows quantity variation up to 25% and extension logic tied to delivery periods. The package emphasizes compliance with safety and quality standards for outdoor lighting installations.

Technical Specifications & Requirements

  • Product/Service: High Mast Lighting Octagonal Tower with LED Flood Light Luminaire (V2)
  • Key specs (from tender data): Lantern carriage diameter and LED rating/power (watts); number of LED luminaires per pole; octagonal pole height; base plate dimensions (width, thickness, length); octagonal pole sheet thickness; high tensile steel grades; wind load resistance (m/s); cable cross-section (mm²); daylight/load testing and on-site warranty period; installation/testing/demonstration per govt rules.
  • Standards/Compliance: ISO 9001:2015 and ISO 45001 (bidders or OEM); ensure DS/data sheet match with offered products; non-obsolete products with at least 3 years market life.
  • Delivery/Scope: Installation at multiple sites, testing and demonstration; delivery terms governed by option clause with up to 25% quantity variation; reference to State/Central Govt guidelines.
  • Other: Electrical system details include cable sizes; wind/structural specs; requirements for base plate and mounting hardware.

Terms, Conditions & Eligibility

  • EMD: ₹11,000 toward bid security.
  • Turnover/Finance: Minimum average annual turnover over last 3 years as per bid document; provide audited balance sheets or CA certificate.
  • Quality/Certifications: ISO 9001:2015 and ISO 45001 mandatory; product data sheet to match bid; OEM authorization where applicable.
  • Delivery/Quantity: Option clause allows ±25% quantity; delivery starts after original order date; minimum 30 days for extended delivery; compliance with bidder blacklisting undertakings and non-liquidation status.
  • Documentation: Submit GST, PAN, experience certificates, financials, EMD documents, technical data sheets, and OEM authorizations where required.

Key Specifications

  • High Mast Lighting Octagonal Tower with LED Flood Light (V2) specification

  • LED luminaire rating and total wattage (in watts) per pole

  • Octagonal pole height (in meters) and base plate dimensions (width, thickness, length)

  • Sheet thickness and high-tensile steel grade for pole construction

  • Wind load resistance (m/s) for regional deployment

  • Cable size (mm²) and electrical system details

Terms & Conditions

  • Delivery window can extend with up to 25% quantity variation at contract rates

  • ISO 9001:2015 and ISO 45001 compliance mandatory for bidder or OEM

  • Submit complete data sheets and ensure non-obsolete product life of ≥3 years

Important Clauses

Payment Terms

Bid security ₹11,000 EMD; payment terms not specified in summary; ensure submission of EMD and any required advance as per contract.

Delivery Schedule

Delivery shall commence from last date of original delivery order; extended delivery time formula applies with a minimum 30 days.

Penalties/Liquidated Damages

Liquidated damages terms are not explicitly stated; bidders should verify during bid submission and contract finalization.

Bidder Eligibility

  • Not under liquidation, bankruptcy, or court receivership

  • Offer products with minimum 3 years residual market life and not end-of-life by OEM

  • Submit ISO 9001:2015 and ISO 45001 certifications (or OEM equivalents) and data sheets

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Installation, testing and demonstration((Installation, testing and demonstration work at multiple locations shall follow as per the guidelines of State/Central Govt rules and regulations as applicable) Yes,Including Civil Work at sites
GENERIC No of LED Luminaires can be fitted in the carriage of each octagonal pole (in Nos) 6
GENERIC Lantern carriage Diameter 1000, 1200, 1500, 2000 Or higher
GENERIC Onsite warranty (in years) 2, 3, 4, 5 Or higher
GENERIC Height of Octagonal pole (in m) 12.0
Octagonal Pole Construction Octagonal pole sheet thickness 3, 4, 5 Or higher
Octagonal Pole Construction Grades of High Tensile Steel ISH430LA as per IS:5986 (Grade 355)
Base Plate Width of Base Plate 300 Or higher
Base Plate Thickness of Base Plate 16 Or higher
Base Plate Length of Base Plate 300 Or higher
Wind Load Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) 55 Or higher
Electrical System, Cable and Cable connector Size of Cable(in sq mm) 4, 10, 16, 25 Or higher
LED Flood Light Luminaire LED Rating/System Wattage/Rated Power (in Watts) 200

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or CA certificate

4

ISO 9001:2015 and ISO 45001 certificates (if bidder or OEM)

5

Bid security proof (EMD ₹11,000)

6

Technical data sheets of offered products

7

OEM authorization letters (if applicable)

8

Declaration of non-blacklisting on Rs 100 stamp

Frequently Asked Questions

What are eligibility criteria for high mast lighting tender in Uttar Pradesh 2025?

Bidders must meet non-liability for liquidation, possess ISO 9001:2015 and ISO 45001 certifications, provide 3-year market life data sheets, submit EMD ₹11,000, and disclose audited turnover for the last three years. OEM authorization may be required for offered products.

How to submit documents for UP High Mast lighting bid 2025?

Submit GST, PAN, audited financials, EMD proof, ISO certificates, data sheets, OEM authorizations, and a no-blacklist undertaking. Ensure data sheets precisely match the offered LED luminaires, pole construction details, and wind-load specifications to avoid rejection.

What are the technical specifications for the octagonal pole in this tender?

Specifications include pole height (in meters), sheet thickness, base plate width/thickness/length, high-tensile steel grade, wind load capacity (m/s), and LED luminaire wattage. Ensure LED rating and carriage diameter conform to the BOQ data and vendor datasheets.

What is the EMD amount and payment terms for this UP tender?

EMD is ₹11,000. Payment terms are governed by contract; ensure bid security submission and verify if any advance or milestone payments apply at the time of contract signing.

When is delivery expected after order for UP urban lighting projects?

Delivery commencement is from the last date of the original delivery order; extended delivery time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What data sheets are required for bidder compliance in this UP tender?

Bidder must upload Technical Data Sheets for offered products, ensuring parameters match the bid’s specifications; any mismatch may lead to rejection. Include LED wattage, luminaire type, pole dimensions, and material grades.

How to ensure products are not obsolete in the UP lighting bid 2025?

Offer products with at least 3 years residual market life; verify OEM lifecycle status and avoid items declared end-of-life. Provide documentary evidence of product viability and field performance from the OEM if required.

What certifications are mandatory for the UP High Mast tender bidders?

Mandatory certifications include ISO 9001:2015 and ISO 45001; ensure either bidder or OEM holds these certificates. Non-compliance leads to bid rejection; attach copies with the bid submission.

Similar Tenders

High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

Rural Development Department Uttar Pradesh

AZAMGARH, UTTAR PRADESH

EMD: ₹79,500
View Details

High Mast Lighting Octagonal Tower for Small area with LED Flood Lighting System (V2)

COAL INDIA LIMITED

BARDHAMAN, WEST BENGAL

EMD: ₹31,000
View Details