Tender Overview
Bharat Petroleum Corporation Ltd invites bids for comprehensive Event Management Services at a national level, covering conceptualization, planning, coordination, staffing, and complete execution of activities such as seminars, workshops, exhibitions or expos. The procurement appears to be a multi-faceted services contract with no BOQ items listed and an unspecified estimated value or EMD in the provided data. A key file labeled as the Scope Of Work contains organisation-specific expectations, suggesting a structured, deliverables-driven engagement. The tender’s distinctive aspect is the breadth of event activities and the reliance on a third-party to manage premises and participation arrangements, indicating a turnkey solution. This opportunity targets event management vendors capable of handling national-scale coordination, vendor liaison, on-site management, and post-event activities under BPCL’s brand guidelines and governance. The absence of numeric constraints in the data implies bidders should closely review the attached SOW file for exact deliverables, timelines, and performance indicators.
Technical Specifications & Requirements
- Product/Service: National-level Event Management Services (conceptualization, planning, coordination, staffing, complete execution)
- Scope: Seminar/workshop/exhibition/Expo management; third-party premises handling; participation arrangements
- BOQ: Not available; no itemized quantities listed
- Data gaps: No start/end dates, no estimated value, no EMD disclosed in the summary
- Documentation: SOW file attached for detailed deliverables; submission must align with BPCL’s scope expectations
- Standards/Compliance: Not specified in data; bidders should reference BPCL governance and vendor guidelines from the attached document
- Location: National scope; exact deployment regions to be defined per event
- Experience: Required capability to execute large-scale events under corporate branding; verify via SOW
Terms, Conditions & Eligibility
- EMD: Not disclosed in the provided data; verify via terms file and SOW
- Delivery: turnkey event management with on-site execution; timelines to be defined in SOW
- Payment: Terms not specified in the summary; confirm in T&C and SOW
- Documents: Standard bidder pack per BPCL: GST, PAN, experience certificates, financials, prior event management references; OEM authorizations if any
- Warranty/Support: Post-event support expectations to be clarified in SOW; penalties or LD to be defined
- Qualification: Experience in national-level event orchestration; compliance with BPCL vendor guidelines
- Clause Variants: Ensure alignment with the Scope Of Work file; re-check for any special conditions or bidder disclosures
