GEM

Indian Navy Tentage Service Tender OP Trident Nite 2025 at WNC Mess Rajasthan - Lumpsum Venue Preparation & Decor 2025

Posted

27 Oct 2025, 06:04 pm

Deadline

17 Nov 2025, 02:00 pm

EMD

₹2,10,000

Location

MUMBAI , MAHARASHTRA

Progress

Issue27 Oct 2025, 06:04 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Exact EMD amount: ₹210,000
  • • Tentage service scope includes floorings, lighting, AC, tent rentals, decoration and furniture
  • • Event date: 13 December 2025 for OP Trident Nite 2025
  • • Office of service provider must be in the consignee state; dedicated toll-free support
  • • Escalation matrix with contact numbers required
  • • Quantity/duration adjustment permitted up to 25% at issuance and post-issuance
  • • No BOQ items listed; lump-sum based contract
  • • Bidder must upload an undertaking regarding financial standing; no liquidation/court proceedings

Categories 4

TENT SERVICES DECORATION LIGHTING

Tender Overview

The Indian Navy, Department of Military Affairs, seeks a Lumpsum Hiring contract for Tentage Service and comprehensive venue preparation for the OP Trident Nite 2025 at the WNC (O) Mess scheduled on 13 December 2025. The scope includes floorings, lighting, air conditioning, tent rentals, theme-based installation, decoration, furniture and related equipment. The bid carries an EMD of ₹210,000. The buyer allows a ±25% adjustment to contract quantity or duration during issue and post-issuance phases. An office of the service provider must be located in the consignee state, with dedicated support lines and an escalation matrix.

Technical Specifications & Requirements

  • No formal BOQ items are listed; the tender specifies tentage and venue-prep services as the core category.
  • EMD: ₹210,000 to be deposited as part of bid security.
  • Service scope includes: floorings, lighting, air conditioning, tent rentals, theme-based installations, decoration, furniture and related equipment.
  • Required capabilities: presence of an office in the consignees’ state, dedicated/toll-free service support, and an escalation matrix for service issues.
  • No explicit product brands; emphasis on complete on-site venue preparation for a single event.

Terms, Conditions & Eligibility

  • EMD: ₹210,000 (to be submitted with bid).
  • Quantity/Duration: contract quantity or duration may be increased/decreased by up to 25% at contract issue and after.
  • Financial standing: bidder must not be in liquidation or bankruptcy; an undertaking must be uploaded.
  • Service capability: bidder must maintain an office in the state of the consignee and provide a dedicated toll-free support line with an escalation matrix.
  • Submission of documents: bidders must satisfy specified ATCs; OEM support/authorizations may be required as per tender terms.

Key Specifications

    • Service category: Tentage service and venue preparation (Lumpsum)
    • Core deliverables: floorings, lighting, air conditioning, tent rentals, theme-based installations, decoration, furniture & equipment
    • EMD: ₹210,000
    • Quantity/Duration flexibility: ±25%
    • Location constraint: service provider office in consignee state
    • Support: dedicated/toll-free service line and escalation matrix
    • Compliance: no explicit BOQ; focus on on-site event readiness for a single ceremony

Terms & Conditions

  • EMD of ₹210,000 must be submitted with bid

  • Contract quantity/duration can vary by ±25% at issue and post-issue

  • Bidder must have an office in the consignee state and provide dedicated support

  • Submit an undertaking on financial standing; not under liquidation or bankruptcy

  • Escalation matrix with contact numbers required for service support

  • No BOQ items; lump-sum tender for OP Trident Nite 2025

Important Clauses

Payment Terms

Lumpsum contract with payment terms to be defined in the final contract; ensure availability of service desk and escalation support

Delivery Schedule

Venue preparation and setup must be completed in alignment with the event date of 13 December 2025; on-site readiness required

Penalties/Liquidated Damages

Penalties or LD provisions to be specified in the final contract; ensure timely delivery and adherence to specifications

Bidder Eligibility

  • Possess or demonstrate capability for large-scale venue preparation and tentage services

  • Provide an office in the consignee state with local presence

  • Demonstrate tax/compliance credentials (GST, PAN) and financial stability

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar tentage/venue-prep projects

4

Financial statements or turnover evidence

5

Bid security/EMD payment receipt of ₹210,000

6

Technical bid documents showing capability to provide tentage, flooring, lighting, AC, decor

7

OEM authorizations or vendor certifications (if applicable)

8

Proof of service-provider office in the consignee state

9

Dedicated toll-free service contact details and escalation matrix

Frequently Asked Questions

What documents are required for Indian Navy tentage tender in 2025?

Bidders must submit GST registration, PAN, experience certificates for similar events, financial statements, and EMD ₹210,000. Include technical bids detailing floorings, lighting, AC, tent rentals, and decor capabilities; provide proof of service-provider office in the consignee state and an escalation matrix with toll-free contact details.

How is the 25% quantity/duration adjustment applied in this tender?

The buyer allows a ±25% change to contract quantity or duration at contract issue and later, requiring bidders to accept revised scope. Ensure pricing and resources reflect potential adjustments and confirm any incremental costs in the final bid schedule.

What is the event date and venue for this Indian Navy tender?

Venue: WNC (O) Mess for the OP Trident Nite 2025 on 13 December 2025. Bidders should plan logistics, tentage, flooring, lighting, AC, and decor accordingly to meet on-site readiness by that date.

What are the minimum service-support requirements for bidders?

Bidders must provide a dedicated toll-free support line and an escalation matrix with multiple contact numbers. An on-ground service office in the consignee state is required to ensure prompt issue resolution during and after setup.

What standards or certifications are required for this tender?

The tender specifies vendor qualifications and OEM authorizations where applicable; ensure GST/PAN compliance and readiness to furnish experience certs. While no specific equipment standards are listed, align with typical event-venue safety and quality expectations.

What is the EMD amount and how to submit it?

EMD amount is ₹210,000. Submit via demand draft or online payment as per tender guidelines; include the EMD receipt with the bid package and reference it in the bid submission to ensure eligibility.

What are the key deliverables under the lump-sum tentage contract?

Deliverables include tentage, floorings, lighting, air conditioning, temporary furniture, decor, and theme-based installations. This is a lump-sum contract with event-specific readiness, requiring end-to-end setup and on-site management for 13 December 2025.

Which documents confirm eligibility for the Indian Navy tender in 2025?

Eligibility is confirmed by GST and PAN validation, financial stability proofs, prior experience certificates for similar events, a service office in the consignee state, and an EMD submission. OEM authorizations may be required depending on the goods and services proposed.