GEM

Gondia District Panchayats High Mast Lighting Octagonal Tower with Solar LED Street Light Tender 2025

Bid Publish Date

31-Oct-2025, 2:39 pm

Bid End Date

10-Nov-2025, 3:00 pm

Bid Opening Date

10-Nov-2025, 3:30 pm

Location

GONDIA , MAHARASHTRA

Progress

Issue31-Oct-2025, 2:39 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 3

HIGH MAST LIGHTING LED STREET LIGHT

Tender Overview

Gondia District Panchayats, under the Department of Panchayati Raj, seeks Supply Installation Testing and Commissioning of High Mast Lighting Octagonal Tower with Solar Based LED Street Light across designated locations in Gondia, Maharashtra. The contract covers the complete lifecycle from supply to commissioning; the scope includes on-site installation and maintenance during warranty. The tender includes an option clause allowing quantity variations up to 25% during/after contract formation, with delivery timelines linked to the last delivery order. The bid will consider total cost inclusive of all components and services. This opportunity targets suppliers capable of delivering octagonal pole-based solar street lighting with specified electrical and mechanical characteristics, and a robust service/support arrangement.

Technical Specifications & Requirements

  • Height of Octagonal pole (m)
  • Number of Solar LED Street Light Luminaire per pole
  • Thickness of Octagonal Pole Sheet (mm)
  • Wind withstand capacity (m/s) for pole structure
  • Base Plate Length (mm), Width (mm), and Thickness (mm)
  • PV Module Power output (Wp)
  • LED Rating (W)
  • Battery Capacity (Ah)
  • Onsite warranty (years)
  • Scope: Supply, Installation, Testing and Commissioning; dedicated service support via an OEM or bidder with toll-free contact

Terms, Conditions & Eligibility

  • 25% quantity variation permitted during/after contract with corresponding delivery adjustments
  • Scope includes Supply Installation Testing and Commissioning of all goods
  • Upload of required certificates/documents is mandatory for bid validity
  • A dedicated toll-free service number must be available for post-award support
  • Buyer reserves right to accept or reject bids at sole discretion; penalties for frivolous complaints; no claim for tender preparation costs
  • Payment terms and detailed delivery schedules will follow contract conditions; ensure compliance with all ATC clauses

Key Specifications

  • Height of Octagonal pole (m)

  • Number of Solar LED Street Light Luminaire per pole

  • Thickness of Octagonal Pole Sheet (mm)

  • Wind withstand capacity (m/s)

  • Base Plate Length (mm), Width (mm), Thickness (mm)

  • PV Module Power output (Wp)

  • LED Rating (W)

  • Battery Capacity (Ah)

  • Onsite warranty (years)

Terms & Conditions

  • EMD amount not specified; ensure submission as per terms

  • 25% quantity variation allowed; delivery clock restarts from last order date

  • Scope includes supply, installation, testing, commissioning with service support

Important Clauses

Payment Terms

Payment terms to be defined in contract; clause requires compliance with ATC and supplier payment conditions.

Delivery Schedule

Delivery period linked to last date of original delivery order; extended times based on option clause with minimum 30 days.

Penalties/Liquidated Damages

Penalties may apply for non-performance; exact LD rate not specified in available data.

Bidder Eligibility

  • Experience in supplying and installing solar street lighting solutions

  • Financial stability evidenced by audited statements

  • Capability to provide OEM authorizations and after-sales support

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Height of Octagonal pole (in meter) 7
Generic Number of Solar LED Street Light Luminaire for each octagonal pole 4
Octagonal Pole Construction Thickness of Octagonal Pole Sheet (in mm) 3, 4, 5 Or higher
Octagonal Pole Construction Regional wind withstand capacity which the pole structure support is suitable to withstand (m/s) 33
Base Plate Length of Base Plate (in mm) 200
Base Plate Width of Base Plate (in mm) 200
Base Plate Thickness of the Base Plate (in mm) 12
Solar PV Module Power output of PV Module (in Wp) 150
LED Luminaire LED Rating (in watt) 100
Battery Battery Capacity (in Ah) 51
Warranty and Maintenance Onsite warranty (in years) 1, 2, 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements

4

Experience certificates of similar projects

5

Technical bid documents

6

EMD/Security deposit proof

7

OEM authorization certificates

8

Warranty/AMC documentation

9

Service/support contact details (toll-free number)

Frequently Asked Questions

How to bid in Gondia solar street light tender 2025?

Bidders must meet eligibility criteria, submit GST, PAN, experience certificates, financials, EMD, and technical compliance documents. Ensure installation capability for octagonal pole structures, PV modules, LED luminaires, and battery systems; include OEM authorizations and service support details. Delivery and payment terms align with contract conditions.

What documents are required for Gondia squat solar street light bid?

Required documents include GST certificate, PAN, company financial statements, experience certificates for similar projects, EMD, technical bid documents, OEM authorizations, and warranty/AMC details. Upload certificates as per buyer ATC and corrigenda; ensure toll-free service contact details are provided.

What are the technical specifications for octagonal pole lighting?

Key specs include pole height in meters, pole sheet thickness in mm, wind withstand capacity (m/s), base plate dimensions (mm), PV module power (Wp), LED rating (W), and battery capacity (Ah); onsite warranty term to be defined. Ensure IS or ISI standards as applicable.

What is the scope of supply for the Gondia project tender?

Scope covers Supply, Installation, Testing and Commissioning of solar LED street lights atop octagonal poles; post-installation service support must be available via a dedicated toll-free number. The vendor must coordinate with local agencies for site readiness and regulatory compliance.

When is delivery expected under the option clause for quantity changes?

Delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days; if original period is under 30 days, the minimum applies. The purchaser may extend delivery to the original period during option exercise.

What are the warranty and maintenance expectations in this tender?

Onsite warranty period is specified in years for components; post-warranty service terms and AMC details should be provided by bidders. Ensure manufacturer-backed warranty coverage for poles, PV modules, LEDs, and batteries, with clear maintenance response times.

What standards or certifications are required for solar lights?

Tender requires compliance with relevant standards and may specify IS 550 or equivalent for lighting equipment; OEM authorizations and product certifications must be uploaded. Confirm product meets regional wind and weather performance ratings before submission.

How to submit bids with installation testing components included?

Submit a single bid inclusive of supply, installation, testing, and commissioning costs; include a breakdown of material quantities, installation plan, and commissioning schedule. Attach OEM authorization, installation engineer qualifications, and contingency plans for on-site tasks.

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