GEM

Indian Army Automotive Spare Parts Tender India – OEM Supply of Shock Absorbers Head Light Wiper Motors 2025

Posted

21 Oct 2025, 06:11 pm

Deadline

31 Oct 2025, 07:00 pm

Location

SRINAGAR , JAMMU & KASHMIR

Progress

Issue21 Oct 2025, 06:11 pm
AwardPending
Explore all 3 tabs to view complete tender details

Quantity

27

Key Highlights

  • • OEM/original part requirement with strict 2-year warranty
  • • Urgent item delivery window of 5 days after order placement
  • • Sample item delivery within 10 days of bid publication
  • • Inspection by unit representative/BOO with rejection at vendor cost
  • • 25% quantity variation allowed at contracted rates during contract
  • • Vendor Code Creation requires PAN, GSTIN, Cancelled Cheque, EFT Mandate
  • • Supply scope restricted to goods; no service component
  • • T&C acceptance certificate with firm stamp and date/time mandatory

Categories 5

VALVE PARTS AND ACCESSORIES FAN FIRE BREATHING APPARATUS SPROCKET WINDOW

Tender Overview

The Indian Army, Department Of Military Affairs, seeks OEM supply of diverse automotive parts including Shock Absorber, Window Regulator, Head Light Assembly, Rear Axle Shaft, Fog Light Assembly, Disc Pad, Pump Assembly, Drive Axle Shaft, Fan Belt, Air Dryer Assembly, Spark Plug, Clutch Plate, Sprocket Set, Side Stand, Wiper Motor, Clutch Kit. Quantity and estimated value are not disclosed; however, 19 item groups are listed for supply. Urgent items will be prioritized, with delivery within 5 days of order placement. A sample item must be provided at consignee location within 10 days of bid publication. All items must be original/OEM, inspected by a unit representative, and covered by a 2-year warranty. T&C acceptance with firm stamp is mandatory.

  • Delivery priority for urgent items: 5 days post-order
  • Sample delivery: within 10 days of bid publication
  • Warranty: two years for all delivered items
  • OEM/original parts requirement and inspection by BOO
  • Quantity option: 25% increase/decrease allowed during contract
  • Scope: strictly supply of goods, no services

Technical Specifications & Requirements

  • Product names derive from tender title: Shock Absorber, Head Light Assembly, Drive Axle Shaft, Wiper Motor, Air Dryer Assembly, Spark Plug, Clutch Kit, etc.
  • All items must be original/OEM, with BOO inspection on delivery
  • No explicit technical standards listed; emphasis on OEM provenance and rapid delivery
  • Delivery windows: urgent items must be delivered within 5 days of order; samples within 10 days
  • Warranty: 2-year warranty; rejection costs borne by vendor for non-OEM or faulty items
  • ATC terms include 25% quantity variation during contract at contracted rates
  • Sample handling and rejection procedures are clearly defined
  • Scope: Bid price must include all cost components for goods supply

Terms, Conditions & Eligibility

  • EMD: Not specified in provided data; ensure clarification in bid documents
  • Documents for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank
  • Priority procurement for urgently needed items; time-bound delivery and acceptance
  • Sample items, OEM verification, and T&C acceptance with firm stamp required
  • Inspection by unit representative; rejected items at vendor cost; no payments for defective items
  • 2-year warranty across all items; returns for non-OEM or faulty items; time-period delivery computed from bid award date

Key Specifications

  • Product scope includes 19 automotive parts categories (e.g., Shock Absorber, Head Light Assembly, Wiper Motor, Drive Axle Shaft, Spark Plug, Clutch Kit, etc.)

  • Delivery for urgent items: 5 days from order date

  • Sample item delivery: within 10 days from bid publication

  • Warranty: 2 years on all delivered items

  • OEM/original parts certification required; unit BOO inspection on delivery

  • Quantity variation: up to 25% during contract at contracted rates

  • Scope: purely supply of goods; no services

  • Acceptance requires firm-stamped T&C confirmation

Terms & Conditions

  • Urgent delivery window and sample delivery deadlines

  • OEM-original parts with two-year warranty

  • EMD and vendor documentation requirements clarified

Important Clauses

Delivery Terms

Urgent items to be delivered within 5 days of order; samples due within 10 days of bid publication; time extensions may apply for quantity variations as per option clause.

Payment Terms

Scope specifies supply of goods; no explicit payment terms provided in data; bidders should seek clarification in bid documents.

Penalties/Liquidated Damages

Rejected items due to non-OEM or faulty condition to be returned at vendor cost; no payment for rejected orders; 2-year warranty implied in acceptance.

Bidder Eligibility

  • Must provide OEM authorization or proof of original parts

  • Must submit PAN, GSTIN, and EFT mandate with bid

  • Must accept T&C with firm stamp; comply with delivery and warranty requirements

Bill of Quantities (BOQ) 19 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Shock Absorber Shock Absorber 1 nos jcoic150 45
2 Window Regulator Window Regulator 2 nos jcoic150 45
3 Head Light Assy Head Light Assy 2 nos jcoic150 45
4 Rear Axle Shaft Rear Axle Shaft 1 nos jcoic150 45
5 Fog Light Assy Fog Light Assy 2 nos jcoic150 45
6 Disc Pad Disc Pad 1 nos jcoic150 45
7 Pump Assy Pump Assy 1 nos jcoic150 45
8 Drive Axle Shaft Drive Axle Shaft 1 nos jcoic150 45
9 Shock Absorber 1 Shock Absorber 1 2 nos jcoic150 45
10 Fan Belt Fan Belt 2 nos jcoic150 45
11 Shock Absorber 2 Shock Absorber 2 2 nos jcoic150 45
12 Air Dryer Assy Air Dryer Assy 1 nos jcoic150 45
13 Spark Plug Spark Plug 2 nos jcoic150 45
14 Pressure Plate Pressure Plate 1 nos jcoic150 45
15 Ckutch Plate Ckutch Plate 1 nos jcoic150 45
16 Sprocket Set Sprocket Set 1 nos jcoic150 45
17 Side Stand Side Stand 1 nos jcoic150 45
18 Wiper Motor Wiper Motor 1 nos jcoic150 45
19 Clutch Kit Clutch Kit 2 nos jcoic150 45

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

T&C acceptance certificate with firm stamp, date and time

6

Proof of OEM/Original Equipment Manufacturer authorization (where applicable)

7

Any prior OEM supply experience certificates (if available)

8

GST and financial statements or equivalent evidence if requested

Frequently Asked Questions

How to bid for Indian Army automotive parts tender 2025 with OEM items?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure OEM authorization, T&C acceptance with firm stamp, and that all items are OEM and meet the unit's inspection. Deliver urgent items within 5 days, provide samples within 10 days, and honor a 2-year warranty on all goods.

What documents are required for vendor code creation in this tender?

Submit PAN card, GSTIN, cancelled cheque, and EFT mandate certified by bank. Include any OEM authorization if applicable, plus T&C acceptance certificate. These form the core eligibility pack to begin bidding for the Indian Army parts supply.

What are the delivery timelines for urgent automotive parts to the Army?

Urgent items must be delivered within 5 days after placing the order. Sample items should reach the consignee within 10 days of bid publication. All items must be OEM and pass unit BOO inspection before further processing.

Which warranty and after-sales terms apply to the supplied parts?

All delivered items carry a 2-year warranty. If defects are found, replacements or refunds are handled as per inspection outcomes; vendor bears costs for rejected items that fail OEM or quality checks.

What is the scope of supply for this Army tender?

Scope is strictly the supply of goods for 19 listed item groups, including Shock Absorbers, Head Light Assemblies, Wiper Motors, Drive Axle Shafts, Spark Plugs, and related components. No service contracts are included; prices must cover all cost components.

How will quantity variation affect contract pricing and delivery?

The purchaser may increase/decrease quantity up to 25% during the contract at contracted rates. Additional time for delivery is accommodated via the option clause, calculated as (Increased quantity / Original quantity) × Original delivery period with a 30-day minimum.

What inspection and rejection criteria apply to delivered parts?

Delivered items are inspected by unit representatives/BOO. Rejected OEM or non-OEM items are returned to the vendor at vendor cost; no payment for rejected orders, and acceptance requires firm T&C with stamp.

Where can I find the exact OEM and part-specific requirements for this tender?

Exact requirements emphasize OEM originality, unit BOO inspection, and 2-year warranty across all items. Ensure sample delivery, timely urgent-item fulfillment, and compliance with T&C acceptance to participate in the Army procurement.