Tender Overview
- Organization: Nagar Nigam Ayodhya, Urban Development Department Uttar Pradesh; procurement for Event/Seminar/Workshop/Exhibition Management Services with theme-based activities, complete execution, and door-to-door campaign components, including training and half-day sessions.
- Estimated Value: ₹4,048,000; EMD: ₹120,000.
- Location: Ayodhya, Uttar Pradesh; scope covers local event management for municipal campaigns and capacity-building activities.
- Delivery/Scope Differentiator: on-site coordination of multi-facet events with continuous monitoring via local support; requires dedicated service hotline and local center within 100 KM.
- Unique Clauses: 15-year registration minimum, 5000-person capacity-building work order, potential 25% quantity/duration adjustment, mandatory government-order compliance dated 15-10-2025, Darpan portal/NITI Aayog empanelment, and possible 6-month extensions up to three times.
Technical Specifications & Requirements
- Service scope: end-to-end event management including door-to-door campaigns, training sessions, and half-day events; requires dedicated toll-free service support.
- Eligibility prerequisites (highlights): local service center within 100 KM of Ayodhya; minimum 15 years registration; prior work order for capacity-building of at least 5000 people; empanelment as a training partner with central/state govt departments; GSTIN and PAN copies must be provided; last three years of IT returns to be submitted.
- Delivery/Execution framework: hard copies of EMD and affidavits; NEFT/RTGS payments; annual turnover compliance; anti-blacklisting affidavit on ₹100 stamp paper; compliance with government orders; continuity of deployed resources via approved processes.
- Compliance & Documentation: certificates/attachments must be uploaded as per ATC; ensure ongoing service continuity and local support within 100 KM radius; monitoring through Sewayojan Portal for replacements.
- Award/Extension: contract extension up to 6 months per instance, max 3 extensions, discretionary by tendering authority.
Terms, Conditions & Eligibility
- EMD: ₹120,000; no exemption for bid security.
- Financial/Turnover: average annual turnover for 2021-22, 2022-23, 2023-24 required (specific value not stated).
- Delivery Timeline: not explicitly specified; extensions possible; post-award monitoring governs execution.
- Payment Terms: NEFT/RTGS; account details provided; no exact milestone schedule in data.
- Documentation: GSTIN, PAN, IT Returns (last 3 years), EMD, affidavits, and required certificates; hard copies submitted to Assistant Municipal Commissioner, Nagar Nigam Ayodhya.
- Compliance: bidder must not be blacklisted; provide 100 rs stamp affidavit; adherence to government order dated 15-10-2025.
- Resource Continuity: deployed resources cannot be replaced without buyer approval; replacements to be arranged via Sewayojan Portal.
- Dispute Resolution: grievances to be addressed within Ayodhya Cantt headquarters.
