GEM

Indian Army Department of Military Affairs Office Supplies Tender 2025 - Stationery & Art Supplies Procurement

Posted

21 Oct 2025, 12:14 pm

Deadline

31 Oct 2025, 01:00 pm

Progress

Issue21 Oct 2025, 12:14 pm
AwardPending
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Quantity

830

Category

Colin

Bid Type

Two Packet Bid

Categories 14

CLEANING DUSTER BINDER CLIP WRITING PAD CUTTER ENVELOPE PEN STRING INSTRUMENTS LAPAROSCOPIC INSTRUMENTS SCISSORS PLASTIC COVER DIAMONDS STAPLER BLADE PLASTIC

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for a broad range of office stationery and related supplies. The procurement enumerates 61 BoQ items including common stationery (envelopes, registers, paper, pens, tapes, clips), filing accessories, lamination materials, and cleaning items. The estimated scope appears broad, with a potential for quantity variation up to 25% and a need to submit quality samples as part of technical evaluation. The contract aims to equip administrative units with standardized, bulk-purchased items, highlighting delivery coordination and conformity checks. The absence of explicit location details suggests nationwide sourcing or a centralized distribution model, with ATC emphasis on sample-based qualification and adherence to purchaser QA requirements.

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the tender text; item list includes a wide array of Office stationery and related consumables (e.g., N/A BoQ items across 61 entries).
  • Potential items inferred from title/BoQ: envelopes (A4/B4 sizes), registers (100/200/300 pages), A4 paper (85 gsm), drawing sheets, lamination paper, sticky notes, pens (Reynold), highlighters, stamp pad ink, file covers, binder clips, tape (various widths), scissors, scale, erasers, glass cleaner, and general office accessories.
  • Key procurement signals: Bulk supply for government offices, requirement for quality assurance samples during technical evaluation, option to increase quantity by 25% during contract and for extended delivery periods.
  • Standards/quality: None explicitly listed; bidders should anticipate standard government QA checks and sample-based evaluation as per ATC.
  • Delivery/installation not defined; bidders should plan for centralized distribution or site-wise delivery per purchase orders.

Terms, Conditions & Eligibility

  • EMD: Not specified in the tender text.
  • Quantity variation: Purchaser may increase/decrease contracted quantity up to 25% at contracted rates.
  • Delivery: Extended delivery timeline calculations apply if options are exercised; minimum extension policy ensures a base delivery window. Sample-based QA: bidders must provide item samples for quality assurance.
  • Payment terms: Not specified in the provided terms; bidders should anticipate standard government payment cycles and post-delivery verification.
  • Documents: Required bidder documents likely include GST, PAN, and experience/capacity proofs; OEM authorizations may be needed for branded items. ATC clauses emphasize sample selection for evaluation.
  • Warranty/penalties: Not specified; bidders should watch for potential LD/penalty clauses in final contract.

Key Specifications

    • Product categories: Office stationery, filing accessories, envelopes, registers, paper, pens, tapes, clips, lamination materials, cleaning items, staplers, scissors, rulers, highlighters, marker pens, and related supplies
    • Quantities/volumes: 61 BoQ items listed; exact quantities not disclosed in data
    • EMD/Estimated value: Not specified in tender text; bidders should prepare as per standard government practice
    • Experience requirements: Prior experience in supplying bulk office stationery to government or large organizations recommended
    • Quality/Compliance: Sample-based quality assurance requirement during technical evaluation

Terms & Conditions

  • Quantity variation up to 25% at contracted rates

  • Sample-based quality assurance for selected items

  • Delivery timeline adjustments based on option clause and extended periods

Important Clauses

Payment Terms

Payment terms not explicitly stated; bidders should anticipate government norms and await contract-specific terms

Delivery Schedule

Delivery period adjusts with option clause; base delivery computed from last delivery order; minimum extension threshold applies

Penalties/Liquidated Damages

No explicit LD details provided; contract may include standard government LD for delayed deliveries or non-conformance

Bidder Eligibility

  • Proven experience in supplying bulk stationery to government or large institutions

  • GST registration and valid PAN number

  • Financial standing to mobilize bulk orders

  • Capability to furnish samples for QA evaluation

Bill of Quantities (BOQ) 61 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cell 15V small dura cell Cell 15V small dura cells 30 nos anjpan334501 15
2 Cell 15V Medium dura cell Cell 15V Mediums dura cell 30 nos anjpan334501 15
3 Visiting program Card Visiting program Cards 100 nos anjpan334501 15
4 File Cover Heavy with crust File Covers Heavy with crust 100 nos anjpan334501 15
5 File Cover white with color crust File Covers white with color crust 100 nos anjpan334501 15
6 Luxur sketch pen Luxur sketch pens 2 pkt anjpan334501 15
7 Stapler small Staplers small 2 nos anjpan334501 15
8 Pin Stapler Small Pin Staplers Small 10 pkt anjpan334501 15
9 Pencil Apsara Pencils Apsara 5 pkt anjpan334501 15
10 Cello Blue Pen Cello Blue Pens 5 pkt anjpan334501 15
11 Colin Colin 10 nos anjpan334501 15
12 Whitener Whiteners 10 nos anjpan334501 15
13 Color Flag Color Flags 10 pkt anjpan334501 15
14 Cutter Cutters 5 nos anjpan334501 15
15 Cutter Blade Cutter Blades 5 pkt anjpan334501 15
16 Dash Board Polish Dash Board Polishes 6 nos anjpan334501 15
17 Brasso Brasso 5 ltr anjpan334501 15
18 U clip U clips 15 pkt anjpan334501 15
19 All out riffle All out riffles 10 nos anjpan334501 15
20 Envelope A4 size 50 Pc Envelope A4 size 50 Pc 1 pkt anjpan334501 15
21 Ink Pad Ink Pads 2 nos anjpan334501 15
22 Transparent Tap 1 inch good quality Transparent Tap 1 inch good quality 15 nos anjpan334501 15
23 Transparent Tap 2 inch good quality Transparent Tap 2 inch good quality 15 nos anjpan334501 15
24 Register 100 Pages Registers 100 Pages 10 nos anjpan334501 15
25 Register 200 pages Registers 200 pages 10 nos anjpan334501 15
26 Register 300 pages Register 300 pages 10 nos anjpan334501 15
27 Tape half inch color good quality Tape half inch colors good quality 5 nos anjpan334501 15
28 Tape 1inch color good quality Tape 1inchs color good quality 10 nos anjpan334501 15
29 Tape 2inch color good quality Tape 2inchs color good quality 10 nos anjpan334501 15
30 Stamp pad ink Stamp pad inks 2 nos anjpan334501 15
31 Highlighter pen Highlighter pens 10 nos anjpan334501 15
32 U clip plastic cover U clip plastics cover 10 pkt anjpan334501 15
33 Fevi stick 25 gm Fevi stick 25 gms 20 nos anjpan334501 15
34 Room Freshener Lemon Room Fresheners Lemon 5 nos anjpan334501 15
35 Binder Clip 25mm Binder Clip 25mms 5 pkt anjpan334501 15
36 Binder Clip 32mm Binder Clips 32mm 5 pkt anjpan334501 15
37 Binder Clip 51mm Binder Clips 51mm 5 pkt anjpan334501 15
38 Cleaning duster cotton Cleaning duster cotton 10 nos anjpan334501 15
39 Poucha Poucha 20 nos anjpan334501 15
40 Scissors long handle Scissors long handles 5 nos anjpan334501 15
41 Scale small Scale smalls 2 nos anjpan334501 15
42 Writing pad Notepad Writing pad Notepads 10 nos anjpan334501 15
43 Lamination Paper A4 size Lamination Paper A4 sizes 1 pkt anjpan334501 15
44 Photo paper 270 gsm A4 size Photo papers 270 gsm A4 size 1 pkt anjpan334501 15
45 Envelope Brown A4 size Envelopes Brown A4 size 2 pkt anjpan334501 15
46 Envelope 5 x 11 inch white Envelopes 5 x 11 inch white 2 pkt anjpan334501 15
47 A4 Size paper 85 gsm JK A4 Sizes paper 85 gsm JK 20 ream anjpan334501 15
48 Reynold pen Blue Reynold pens Blue 10 pkt anjpan334501 15
49 Reynold pen Red Reynold pens Red 2 pkt anjpan334501 15
50 Reynold pen Black Reynold pen Blacks 2 pkt anjpan334501 15
51 Hand rubbing car polish Hand rubbing car polish s 2 nos anjpan334501 15
52 Marker White board Red Blue Black Marker White board Red Blue Black 12 nos anjpan334501 15
53 Drawing sheet thick Drawing sheet thick 50 nos anjpan334501 15
54 Brown Paper Sheet roll Brown Paper Sheet rolls 25 nos anjpan334501 15
55 sharpener sharpeners 2 pkt anjpan334501 15
56 Rubber Rubbers 1 pkt anjpan334501 15
57 Re stick Large M small Re stick Large M small 5 pkt anjpan334501 15
58 VIP Pen stand leather set VIP Pen stand leather sets 1 nos anjpan334501 15
59 File tag good quality File tags good quality 5 pkt anjpan334501 15
60 harpic harpic 15 nos anjpan334501 15
61 lizol lizol 15 nos anjpan334501 15

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar office stationery supply

4

Financial statements / turnover proof

5

EMD/Security deposit (as per final contract terms)

6

Technical bid documents and compliance certificates

7

OEM authorizations for branded items (if applicable)

Frequently Asked Questions

What documents are required for the office stationery tender in the Indian Army?

Bidders must submit GST registration, PAN card, experience certificates for similar supply, financial statements, EMD/security deposit as applicable, technical bid documents, and OEM authorizations for branded items. Also include sample compliance certificates and any QA documentation requested in ATCs.

How to participate in the Indian Army stationery bid 2025?

Register as a bidder, obtain the tender documents, prepare a technical bid with samples for QA, attach GST/PAN and financials, and submit the bid before the specified closing time. Ensure OEM authorization if supplying branded goods and comply with 25% quantity variation terms.

What are the key delivery terms for this office supplies tender?

Delivery terms follow the option clause allowing up to 25% quantity variation at contracted rates; delivery duration may extend based on extended delivery periods. Final delivery schedule is linked to last delivery order and ATC-specific terms.

What is the sample requirement for technical evaluation in this tender?

The buyer requires selected item samples for quality assurance; only samples approved by the committee will advance to technical evaluation. Prepare representative samples across major categories (envelopes, registers, pens, tapes) for submission.

What items are likely included in the 61 BoQ office supplies?

BoQ items cover envelopes (A4, A5), registers (100/200/300 pages), 85 gsm A4 paper, lamination paper, Reynold pens, highlighters, scissors, tapes, binder clips, marker pens, and related stationery staples common to government offices.

Are there IS or ISO standards specified for this tender?

No explicit IS/ISO standards are listed in the tender text; bidders should align with general QA practices and await contract-specific standard clauses. Ensure sample QA aligns with purchaser expectations and ATC notes.

What is the potential impact of the 25% quantity variation clause?

The purchaser may increase or decrease the order by up to 25% at the same contracted rates, both at initial award and during currency of the contract. Plan inventory, logistics, and cash flow accordingly.

What preparation steps improve chances in the Indian Army stationery bid?

Prepare a robust technical bid with clear sampling, provide OEM authorizations for branded goods, include comprehensive financials, demonstrate prior bulk supply capability, and ensure GST/PAN are valid. Align submissions to ATCs emphasizing QA samples.