GEM

Hqids Department Of Military Affairs 32 Channel Digital Mixer Tender 2025 in India ISI/ISO Standards

Posted

21 Oct 2025, 03:42 pm

Deadline

07 Nov 2025, 02:00 pm

EMD

₹32,081

Value

₹16,04,029

Location

THE NILGIRIS , TAMIL NADU

Progress

Issue21 Oct 2025, 03:42 pm
AwardPending
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Quantity

37

Category

32 channel Digital Mixer with Stage rack and control interface

Bid Type

Two Packet Bid

Categories 5

PUBLIC ADDRESS SYSTEM CABLE CHANNEL POWER BOX

Tender Overview

Hqids, under the Department Of Military Affairs, seeks procurement of multiple audio equipment including a 32 channel Digital Mixer with Stage rack and control interface, 1 of 5 Chairman Delegate System, 4 Channel Power Amplifier, 2-Channel Active DI Box, Shock Mount for Sennheiser Gooseneck, 16 Channel Audio Mixer, HDMI Cable 30 m, and Signal/Audio Cable 300 m. Estimated value is ₹16,04,029.00 with an EMD of ₹32,081.00. The scope appears to cover a full audio-visual kit for military or government event setups, with a mix of mixers, routing hardware, and cabling. Unique clauses include a 25% quantity option during contract and extended delivery timing, plus warranty terms.

Technical Specifications & Requirements

  • No explicit technical specifications published in tender data; product names indicate a comprehensive audio-visual bundle including mixer consoles, stage racks, control interfaces, amplifiers, DI boxes, shock mounts, gooseneck mounts, HDMI cabling, and long-run audio cables.
  • EMD: ₹32,081.00; estimated contract value: ₹16,04,029.00.
  • Warranty: 2 years from final acceptance or post-installation/commissioning.
  • Compliance language targets deployment readiness and non-obsolescence (5 years residual market life requirement) and GST handling practices.
  • Important terms reference option-based quantity variation up to 25% during and after contracting.

Terms, Conditions & Eligibility

  • EMD: ₹32,081.00; Payment terms aligned to GST, with GST payable as per actual or lower applicable rate.
  • Delivery: option clause may extend delivery; base delivery timing to be defined in PO, extended per option calculation.
  • Warranty/Service: defects corrected within 3 days; penalties at 0.5% of unit price per week of delay, capped at 10% of total contract value; potential purchase of services from alternate sources with PBG adjustments.
  • Submission prerequisites include PAN, GSTIN, cancelled cheque, EFT mandate; ensure products are not end-of-life within 5 years residual market life.
  • The tender emphasizes non-obsolescence, GST compliance, and performance/quality expectations with OEM/brand considerations.

Key Specifications

    • Product names: 32 channel Digital Mixer with Stage rack and control interface; Chairman Delegate System 1 of 5; 4 Channel Power Amplifier; 2-Channel Active DI Box; Shock Mount for Sennheiser Gooseneck; 16 Channel Audio Mixer; HDMI Cable 30 m; Signal/Audio Cable 300 m
    • Estimated value: ₹16,04,029.00
    • EMD: ₹32,081.00
    • Warranty: 2 years from acceptance/installation/completion
    • Obsolescence: devices must have at least 5 years residual market life
    • Delivery terms: option to increase quantity up to 25% during/after contract at contracted rates
    • GST: bidders bear their own GST; reimbursement as per actual rates or lower applicable rate

Terms & Conditions

  • EMD amount and GST handling: ₹32,081; GST payable by bidder per applicable rate

  • Delivery extension: quantity increase up to 25% at contracted rates; time calculation formula

  • Warranty and penalties: 2-year warranty; 0.5% weekly penalty up to 10% total; possible PBG forfeiture

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actual or lower rate; payment terms aligned to delivery and acceptance per contract

Delivery Schedule

Option to increase quantity up to 25%; delivery period calculated based on original vs extended quantities with minimum 30 days; extensions permissible within contract terms

Penalties/Liquidated Damages

3-day service rectification window; 0.5% unit price per week delay; maximum 10% of contract value; possible service from alternate sources with PBG impact

Bidder Eligibility

  • Experience in supplying similar audio-visual equipment to government or military organizations

  • Demonstrated financial capacity to handle a contract valued around ₹16 lakh

  • Ability to provide OEM authorized products and post-warranty support

Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 32 channel Digital Mixer with Stage rack and control interface 32 channel Digital Mixer with Stage rack and control interface 1 set gso1production 45
2 Chairman Delegate System 1 of 5 Chairman Delegate System 1 of 5 1 set gso1production 45
3 4 Channel Power Amplifier 4 Channel Power Amplifier 1 no gso1production 45
4 2-Channel Active DI Box 2-Channel Active DI Box 5 nos gso1production 45
5 Shock Mount for Sennheiser Gooseneck Shock Mount for Sennheiser Gooseneck 20 nos gso1production 45
6 16 Channel Audio Mixer 16 Channel Audio Mixer 1 no gso1production 45
7 HDMI Cable 30 mtrs HDMI Cable 30 mtrs 6 nos gso1production 45
8 Signal or Audio Cable 300 Mtrs Signal or Audio Cable 300 Mtrs 2 nos gso1production 45

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

OEM authorizations (if applicable for brand-specific items)

6

Technical bid documents

7

Experience certificates related to similar audio-visual procurements

8

Financial statements and bid security as applicable

Frequently Asked Questions

How to bid for the audio equipment tender in India 2025 with Hqids?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with technical bids. Ensure products meet 5-year residual market life and non-obsolescence criteria. Include OEM authorizations if applicable and provide warranty and post-installation support details.

What documents are required for Hqids audio tender submission 2025?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, technical bid, OEM authorizations, experience certificates for similar procurements, and financial statements. Ensure all documents are current and match organization name and address.

What are the technical specifications for the 32 channel mixer tender 2025?

Tender references a 32 channel digital mixer with stage rack and control interface plus related items. While explicit specs are not published, expect professional-grade mixers with USB/IFB interfaces, rack mounting, and stable audio routing; ensure compatibility with 30 m HDMI cable and 300 m signal cables.

What is the EMD amount for the Hqids procurement 2025?

The EMD for this procurement is ₹32,081.00. Submit payment as specified in tender terms; ensure the EMD is valid during bid evaluation and can be credited back post-award as per policy.

When is delivery expected under the 25% option clause for this tender?

Delivery timelines allow a 25% quantity variation at contracted rates; the extended delivery period calculation uses (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days and may extend within the contract terms.

What warranties are required for the audio equipment tender 2025?

A 2-year warranty from final acceptance or after commissioning. Service/rectification must occur within 3 days; penalties of 0.5% per week apply, capped at 10% of total contract value; PBG can be used to cover penalties.

What brands or OEM authorizations are required for this procurement?

Tender emphasizes non-obsolescence with OEM brand considerations; provide OEM authorizations where applicable and ensure products are not end-of-life within 5 years; non-OEM substitutions may be disallowed for critical components.

How to handle GST and payment terms for the Hqids audio tender 2025?

Bidder bears GST; reimbursement is either actual GST or the lower applicable rate, subject to quoted GST percentage. Payments follow contract terms after delivery/acceptance; ensure GST compliance and accurate invoice detailing.

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