GEM

BHEL Bengaluru Karnataka Electrical Equipment Tender 18-Month Warranty & 25% Quantity Flexibility 2025

Posted

30 Oct 2025, 04:37 pm

Deadline

14 Nov 2025, 01:00 pm

Location

BANGALORE , KARNATAKA

Progress

Issue30 Oct 2025, 04:37 pm
AwardPending
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Quantity

8

Category

ED9080000310

Bid Type

Two Packet Bid

Tender Overview

Bharat Heavy Electricals Limited (BHEL), a premier government engineering organization, invites bids from qualified suppliers for an electrical equipment procurement in BANGALORE, KARNATAKA. The tender outlines a flexible quantity option (up to 25% additional quantity) at contracted rates, with delivery terms tied to the original delivery period and a calculable extension rule. A key differentiator is the explicit warranty period of 18 months from delivery and mandatory compliance with digital invoicing via the BHEL SUVIDHA portal for all invoices above certain thresholds. The scope appears to cover multiple line items (6 in BOQ) with no itemized technical specs provided in the data. The procurement emphasizes structured payment windows, vendor classifications (MSME vs non-MSME), and mandatory Udyam registration for applicable terms. This tender requires bidders to align delivery timelines with option clauses and ensure compliance with BHEL's invoicing and certification requirements, signaling a rigorous post-award administration process.

  • Organization: Bharat Heavy Electricals Limited (BHEL)
  • Location: BANGALORE, KARNATAKA
  • Product Category: Electrical equipment procurement (unspecified items, 6 BOQ entries)
  • Estimated Value/EMD: Not disclosed
  • Key differentiators: 18-month warranty, 25% quantity flexibility, mandatory Suvidha invoicing, Udyam registration requirement
  • Context: Buyer-specific terms focus on delivery, payment, and digital documentation processes; no explicit item specs in the available data

Technical Specifications & Requirements

  • Warranty: 18 months from date of delivery
  • Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; additional delivery time formula: (Increase quantity / Original quantity) × Original delivery period, minimum 30 days; may extend to original delivery period
  • Delivery terms: Delivery period tied to last date of original delivery order; extended time rules apply when option clause exercised
  • Payment terms: For MSME vendors: 45 days; for Medium scale vendors: 60 days; for Non-MSME vendors: 90 days; services: 100% on service completion certificate
  • Invoicing: Upload invoice details on BHEL SUVIDHA portal prior to despatch; digitally signed invoices (> ₹5 lakhs net) require Class 3 DSC; hard copy allowed for invoices ≤ ₹5 lakhs
  • Documentation: Must include latest 2025-26 Udyam registration for applicable terms; contact for clarifications: Gajendra Singh / Vannoora Valid
  • BOQ: 6 items in total; specific item details not disclosed in current data

Terms, Conditions & Eligibility

  • EMD/Financial terms: Not specified in data; vendor must comply with option clause delivering at contracted rates
  • Delivery: Comply with extended delivery time calculations per clause; delivery starts after original delivery order
  • Warranty: 18-month warranty from date of delivery
  • Payment: 45/60/90 days depending on MSME status; services: complete upon completion certificate
  • Documentation: Upload on SUVIDHA portal; GST, PAN, experience, and technical/compliance certificates likely required per standard BHEL tender practice
  • Brand/OEM/Standards: Not explicitly specified in data; ensure compliance with internal BHEL invoicing and digital signature requirements
  • Penalty/LD: Not explicitly defined in available terms; implied penalties via delivery/contract violation in ATC
  • Compliance: Vendors must ensure Udyam certificate is current for applicable payment terms

Key Specifications

  • Electrical equipment procurement with 6 BOQ items (details not disclosed)

  • Warranty: 18 months from delivery

  • Delivery extension: minimum 30 days when extra quantity is ordered

  • Payment terms: 45/60/90 days depending on MSME status

  • Mandatory SUVIDHA portal invoicing and Class 3 DSC for invoices > ₹5 lakhs

  • Udyam registration required for applicable payment terms

  • Clarifications via emails to designated BHEL contacts

Terms & Conditions

  • Option Clause allows ±25% quantity adjustment at contracted rates

  • 18-month warranty from delivery; delivery/start terms aligned to original order date

  • Payment timelines depend on vendor category; MSME 45 days, non-MSME 90 days

Important Clauses

Payment Terms

MSME: 45 days; Medium: 60 days; Non-MSME: 90 days; services: 100% on service completion certificate

Delivery Schedule

Delivery starts from last date of original delivery order; extended time for option clause uses formula with minimum 30 days

Penalties/Liquidated Damages

Penalties not explicitly stated; adherence to delivery timelines implied under contract terms

Bidder Eligibility

  • MSME status with 2025-26 Udyam registration for applicable payment terms

  • Experience in supplying electrical equipment for government procurement

  • Ability to upload invoices on BHEL SUVIDHA portal and issue DSC-signed invoices above ₹5 lakhs

Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ED9080000310 ECP FOR VIJAYWADA U-5 R&M 1 pieces cemmpur1 112
2 EC-010A LABOUR CHARGES FOR ASSEMBLY OF ECP FOR VIJAYWADA U-5 R&M AT EDN 1 day cemmpur1 112
3 ED9080000329 ECP FOR VIJAYWADA U-6 R&M 1 pieces cemmpur1 112
4 EC-010B LABOUR CHARGES FOR ASSEMBLY OF ECP FOR VIJAYWADA U-6 R&M AT EDN 1 day cemmpur1 112
5 ED9080000337 UCP FOR VIJAYWADA U-5&6 R&M 2 pieces cemmpur1 112
6 EC-010C LABOUR CHARGES FOR ASSEMBLY OF UCP FOR VIJAYWADA U-5&6 R&M AT EDN 2 day cemmpur1 112

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for relevant electrical equipment procurement

4

Financial statements (as applicable to bidder type)

5

EMD documents (if applicable per tender with bid price)

6

Technical bid documents demonstrating conformity to general BHEL procurement norms

7

OEM authorizations or dealer/distributor certificates (if required by item category)

8

Udyam registration certificate (2025-26) for MSME applicability

9

Invoices uploaded via BHEL SUVIDHA portal with DSC for amounts > ₹5,00,000

10

Service completion certificate (for service portions)

Frequently Asked Questions

How to bid on the BHEL Bengaluru electrical equipment tender 2025?

Bidders must meet eligibility criteria, submit GST and PAN, provide MSME status (Udyam 2025-26 if claiming MSME terms), supply technical bids, and upload invoices via the BHEL SUVIDHA portal. The contract includes an 18-month warranty and a 25% quantity option at contracted rates, with specific payment terms by vendor category.

What documents are required for BHEL Karnataka tender submission?

Required documents typically include GST certificate, PAN card, experience certificates for electrical equipment, financial statements, EMD (where applicable), OEM authorizations, Udyam registration, technical compliance certificates, and DSC-signed invoices for amounts over ₹5 lakhs uploaded on SUVIDHA.

What are the delivery and quantity terms for the option clause?

Delivery can be increased or decreased by up to 25% of bid quantity at contracted rates. The additional delivery time uses: (Increase quantity / Original quantity) × Original delivery period, with a minimum of 30 days; extension may continue up to the original delivery period.

What is the warranty period for goods under this BHEL tender?

The warranty period is 18 months from the date of delivery of goods. This term applies to all eligible items in the 6-item BOQ; ensure post-delivery support aligns with supplier commitments and BHEL requirements.

What are the payment terms for non-MSME suppliers in this tender?

Non-MSME suppliers are entitled to payment within 90 days from issue of CRAC and online bill submission, subject to successful verification on the SUVIDHA portal and completion of required documentation.

How to upload invoices for BHEL procurement above ₹5 lakhs?

Invoices above ₹5,00,000 must be digitally signed with a Class 3 DSC and uploaded to the BHEL SUVIDHA portal prior to despatch; hard copies are allowed only for amounts up to ₹5,00,000 if the DSC requirement is not explicit in the contract checklist.

What is the role of Udyam registration in this tender?

Udyam registration (2025-26) is required to qualify for MSME payment terms; bidders must provide current registration to access 45-day payments, with documentation supporting MSME status during bid submission.

Where can I seek technical clarifications for this BHEL tender?

For technical clarifications, contact Gajendra Singh ([email protected]) or Vannoora Validd ([email protected]). Ensure inquiries relate to the 18-month warranty, option clause mechanics, and SUVIDHA invoicing requirements.